The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:00 a.m., July 22, 2026 by Chair Mark Sheldon.

Roll was called. In atten­dance were: Ms. Vic­to­ria Williams, Mr. Brad Drake, Mr. Les Mcfat­ter, Ms. Hol­ly Melz­er, Vice Chair Will Cramer and Chair Mark Sheldon.

Absent: Ben Lee

The Invo­ca­tion was giv­en by Mr. Will Cramer.

The Pledge of Alle­giance was led by Mr. Les Mcfatter.

Chair Shel­don asked ifthere were any Pub­lic Com­ments, of which there were none.

Chair Shel­don asked if any Board Mem­ber would like to move any Busi­ness Items for fur­ther dis­cus­sion, and if not, that a Board Mem­ber make a motion to accept the Amend­ed Agenda.

Ms. Hol­ly Melz­er made a motion to accept the Agen­da and Mr. Les McFat­ter sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Dis­trict Admin­is­tra­tive Items:

Elec­tion of Officers

Mr. McFat­ter nom­i­nat­ed Will Cramer as Chair­man of the board, Ms. Williams sec­ond­ed the nom­i­na­tion. A vote was tak­en and passed unanimously.

Ms. Williams nom­i­nat­ed Les McFat­ter as Vice Chair­man, Mr. Drake sec­ond­ed the nom­i­na­tion. A vote was tak­en and passed unanimously.

Review Board Oper­at­ing Pro­ce­dures — Mr. McClel­lan stat­ed that the Board Oper­at­ing Pro­ce­dures have been reviewed by him­self and legal Coun­sel with no changes required.

Mr. Shel­don motioned to accept the Board Oper­at­ing Pro­ce­dures, Ms. Williams sec­ond­ed the motion. A vote was tak­en and passed unanimously.

Reports:

Air­port Activity:

Mr. McClel­lan stat­ed that over 1,024,000 pas­sen­gers were processed in June, posi­tion­ing us to sur­pass two-mil­lion pas­sen­gers for 2026. We’re up 5% for the month even with numer­ous can­cel­la­tions. June has been our busiest month in the his­to­ry of the Airport.

Finan­cial Report:

Ms. Dar­lene Gor­don pre­sent­ed the Finan­cial Reports for the eight (9) months end­ing June 30^th.

At the end of June, the total cash reflects an increase of $4.9 mil­lion from May, with a total cash bal­ance of $63.4 mil­lion. Unre­strict­ed cash is $38.8 mil­lion and restrict­ed cash is $24.6 mil­lion. Com­pared to June oflast year, unre­strict­ed cash up $4.5 mil­lion and restrict­ed cash has increased

$4.7 mil­lion for a total increase of $9.2 mil­lion over last year.

Total lia­bil­i­ties have decreased $2.7 mil­lion when com­pared to May 2026, but increased $5.0 mil­lion com­pared to June 2025. Excess rev­enues over expens­es year-to-date total $20.6 mil­lion with oper­at­ing rev­enues equal­ing $9.4 mil­lion and non-oper­at­ing rev­enues con­tribut­ing $11.2 mil­lion of the total.

Mr. McClel­lan pro­vid­ed an update on the Let­ter of Cred­it (LOC), stat­ing there are six pages of ques­tions to be answered, result­ing in a two-week exten­sion in the respons­es to the Q&A por­tion of the process. A Spe­cial Board meet­ing will be sched­ule on Sep­tem­ber 9^th to review the respons­es and approve or dis­ap­prove the com­mit­tee’s rec­om­men­da­tion for award.

Con­sent Agenda:

1. Approve Board Meet­ing Min­utes — June 24. 2026

This item pro­vides for Board approval of the June 24, 2026 Board Meet­ing Minutes.

Approve Dis­pos­al of Sur­plus Property

This item pro­vides for Board approval of Air­port Sur­plus Property.

Accept Flori­da Job Growth Infra­struc­ture Grant — Flori­da Depart­ment of Com­merce for IAG Aero GrOUJ!Infrastructure

This item pro­vides for Board accep­tance of the Flori­da Job Growth Infra­struc­ture Grant from the Flori­da Depart­ment of Com­merce for the IAG Aero Group Infrastructure.

Rat­i­fy Emer­gencv Pur­chase for Replace­ment of Water Heater for Terminal

This item pro­vides for the Board to Rat­i­fy the Emer­gency Pur­chase of a Water Heater for the Terminal.

Ms. Melz­er made a motion to accept the Con­sent Agen­da and Mr. Drake sec­ond­ed the motion. The vote was tak­en and passed unanimously.

I Busi­ness Items:

Approve and Adopt Res­o­lu­tion #2026 – 04 for Non-Recur­ring Longevitvi­ty Incentive

Mr. McClel­lan pre­sent­ed this item to Approve and Adopt a Res­o­lu­tion for Non-Recur­ring Incen­tive Pay­ment to cur­rent Dis­trict employ­ees for their com­mit­ment and ded­i­ca­tion dur­ing our busiest time of the year all while incor­po­rat­ing new, pas­sen­ger enhance­ment pro­grams along­side their nor­mal work responsibilities.

Ms. Williams made a motion to approve and adopt Res­o­lu­tion #2026 – 04 for Non-Recur­ring Longevi­ty Incen­tive and Mr. McFat­ter sec­ond­ed the motion. The vote was tak­en and passed unanimously.

1. Approve Con­tract #MN005 with Men­zies - Fuel Svstem, Main­te­nance, Oper­a­tions, and Management

Mr. Richard McConnell stat­ed the request for pro­pos­als went out with one response from the incum­bent whose con­tract had run out. There were no issues with the response to the Air­ports pro­cure­ment process or pro­pos­al. It was eval­u­at­ed and deter­mined as a respon­sive pro­pos­al and staff elects to move for­ward with the approval of the incum­bent, Men­zies Aviation.

A com­ment was made from the audi­ence by Mr. Scott Cape­hart, Gen­er­al Man­ag­er of South­ern Sky Avi­a­tion, ask­ing when the pro­pos­al was sent out. He stat­ed, he had inquired sev­er­al times about the release of the pro­pos­al due to the inter­est of his com­pa­ny to bid on the project. He fur­ther stat­ed he thought their com­pa­ny could, ​“do it bet­ter and save the Air­port mon­ey.” Staff stat­ed the pro­pos­al was released by the Dis­trict on June 2^nd, fol­lowed by a manda­to­ry pre-pro­pos­al meet­ing on June 9^th, and pro­pos­als were due July 7^th. Solic­i­ta­tion was con­duct­ed through the Air­port pro­cure­ment process; post­ed on Demand­Star, the Air­port web­site, and with Bay Coun­ty procurement.

Dis­cus­sion ensued with the Board and legal Coun­sel about Mr. Cape­hart’s inter­est in bid­ding for the project, but had no notice it was open. Although Air­port staff fol­lowed pro­cure­ment pro­to­col, it was stat­ed that com­pe­ti­tion is good and the Air­port should pause their approval for the incum­bent and re-bid the project.

Ms. Melz­er made a motion to reject the bid from Men­zies Avi­a­tion for the Fuel Sys­tem, Main­te­nance, Oper­a­tions, and Man­age­ment and re-bid the project, Mr. Shel­don sec­ond­ed the motion. The vote was tak­en and passed unanimously.

1. Approve Con­tract #CN005 with Mor­gan Con­tract­ing, Inc. - Fuel Farm ExJ!ansion

Mr. Mcconnel pre­sent­ed this project as part of the Air­port’s Cap­i­tal Improve­ment and Air­port Mas­ter Plan pro­gram. Cur­rent­ly the Air­port has a five-day fuel reserve capac­i­ty and the FAA rec­om­mends a sev­en-day reserve. This project is part of the annu­al CIP and FAA grant pro­gram devel­oped by AVCON. We adver­tised for bids, receiv­ing only one, respon­sive bid. There­fore, we rec­om­mend this bid be accept­ed and pre­sent­ed to the FAA for a grant.

Mr. McFat­ter made a motion to approve the con­tract with Mor­gan Con­tract­ing, Inc., Mr. Drake sec­ond­ed the motion. The vote was tak­en and passed unanimously.

Con­struc­tion Updates (Infor­ma­tion Only)

Cardel­la

Mr. Trip Vaughn rep­re­sent­ed Cardel­la with an update on the fol­low­ing items: Ter­mi­nal Expan­sion Project

Ongo­ing activities:

• Con­crete slab placements

Foun­da­tion con­crete placements

Shal­low plumb­ing & elec­tri­cal rough-in

Build­ing water line installation

Upcom­ing activities:

Steel erec­tion

Ardur­ra Group

Mr. Frank Dorhofer rep­re­sent­ed the Ardur­ra Group with the fol­low­ing update:

Ongo­ing Man­age­ment of Onsite CMAR Activities:

• Man­age­ment of onsite CMAR activ­i­ties includ­ing qual­i­ty assur­ance, pre­in­stal­la­tion meet­ings, coor­di­na­tion of fea­tures of work activ­i­ties, and review of submittals/​RFls

Esti­mat­ing and Review of Poten­tial Change Orders

• Pay appli­ca­tion for #010 and #011 for­ward­ed to ECP for approval and payment
• Bud­get Sum­ma­ry report
• Change Order log activity
• Finance and Devel­op­ment Plan
• IAGup­date

AVCON

Ms. Tonia Nation pro­vid­ed an update on the fol­low­ing projects:

North Ter­mi­nal Expan­sion Pro­gram:

Sub­mit­tals, RFl’s are being processed

• Con­struc­tion Admin and inspec­tion pro­vid­ed by the design team
• Air­port reviewed Pas­sen­ger Board­ing Bridges (PBB) Task Order, await­ing sub­con­sul­tants to revise

Rec­om­men­da­tion of Award pro­vid­ed to FAA for consideration 

• OMS Mon­i­tor­ing:
  • Work­ing with ERC on har­vest­ing solu­tions to help fund future burn­ing not fund­ed by FAA

Main­te­nance Facil­i­ty:

Received Notice to Pro­ceed from FDOT

• Plan should be released for bid in late fall

Ter­mi­nal IT Upgrade:

Task order approved at June 2026 Board Meet­ing. Wait­ing on final legal review to begin design.

Chair Cramer request­ed a pre­sen­ta­tion at the August board meet­ing on the devel­op­ment plan for the 350 acres at the north end of Air­port property.

Stormwa­ter Mas­ter Plan:

• Con­struc­tion draw­ings are being pre­pared to be released for bid by August 2026 Fuel Farm (Design):
• Bid open­ing was held on July 8^th

Project/​Planning Updates (infor­ma­tion only)

Mr. McClel­lan pro­vid­ed the fol­low­ing project updates:

IAG Aero Group - Lease and devel­op­ment agree­ments have been approved

1. Pre­mière Avi­a­tion - We have a clear under­stand­ing of the fund­ing rules for both the Air­port and Tri­umph Gulf Coast

Flori­da Nation­al Guard-John­ny Reaver Road - No update

Bay EDA Update (infor­ma­tion only)

Mr. McClel­lan pro­vid­ed the fol­low­ing update:

• Ben and Bec­ca are at the Farn­bor­ough Air Show this week work­ing hard on behalf of the Air­port and Bay County

Moore Agency Update:

Ms. Katie Spill­man pro­vid­ed the fol­low­ing update:

June activ­i­ty cen­tered on a mix of earned media, dig­i­tal engage­ment, paid cam­paign per­for­mance, pas­sen­ger expe­ri­ence acti­va­tions and com­mu­ni­ty sto­ry telling

The month gen­er­at­ed 2.4M earned media reach, sup­port­ed by cov­er­age tied to the 16^th anniver­sary op-ed, July 4 trav­el prepa­ra­tion, Amer­i­ca’s 250^th Art Exhib­it, ECP Wheels Up Sum­mer Music Series, and the ECP Fly­Brary launch.

Paid media deliv­ered 1.2M impres­sions and gen­er­at­ed over 700 direct clicks to search for air­line tickets.

• Web­site engage­ment remained strong with 79K ses­sions, 150K pageviews, and 465K site events, reflect­ing con­tin­ued trav­el­er inter­est dur­ing peak sum­mer activity.
• Fly­MyAir­port activ­i­ty improved month over month, with 1lK wid­get clicks, 689 Provider clicks and 36 imme­di­ate pur­chas­es in June — Den­ver being the most popular.
• Moore pre­pared lead­er­ship tran­si­tion mes­sag­ing for the Air­port Board, with the offi­cial release announc­ing Brad Drake and Ben Lee begin­ning ser­vice in July.

Exec­u­tive Direc­tor Report:

Mr. McClel­lan pro­vid­ed the fol­low­ing update:

• Manda­to­ry Ethics train­ing to be held fol­low­ing today’s Board meeting

Bud­get Work­shop is Sep­tem­ber 3^rd

Spe­cial dis­cus­sion meet­ing will be held on Sep­tem­ber 9^th

The Fly­Brary project has been a resound­ing suc­cess, we’re no longer plac­ing a stick­er in every book. We’re tak­ing book dona­tions from the Library, the Air­lines, and staff

There were no addi­tion­al pub­lic comments.

Next meet­ing sched­uled: Board Meet­ing: August 26, 2026 — 9:00 a.m. The meet­ing was adjourned at approx­i­mate­ly 10:03 a.m.