May 2026 Minutes

Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:01 a.m., May 27, 2026 by Vice Chair Will Cramer.

Roll was called. In atten­dance were: Ms. Vic­to­ria Williams, Mr. Matt Algar­in, Mr. Les McFat­ter, Mr. Glen McDon­ald, Ms. Hol­ly Melz­er, and Vice Chair Will Cramer. Absent: Chair Mark Sheldon.

The Invo­ca­tion was giv­en by Ms. Hol­ly Melzer.

The Pledge of Alle­giance was led by Mr. Matt Algarin.

Vice Chair Cramer asked if there were any Pub­lic Com­ments, of which there were none.

Vice Chair Cramer stat­ed that Item 5(b) be removed from the Con­sent Agen­da, he asked if any Board Mem­ber would like to move any Busi­ness Items for fur­ther dis­cus­sion, and if not, that a Board Mem­ber make a motion to accept the Amend­ed Agenda.

Mr. Glen McDon­ald made a motion to accept the Agen­da and Ms. Vic­to­ria Williams sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Reports:

Air­port Activity

Mr. McClel­lan updat­ed the Board on the Activ­i­ty Reports, stat­ing the month of April is up over 5% or 7% growth for the year. The Air­port will have anoth­er record sum­mer, and the region­al com­par­isons indi­cate growth across the board for all Airports.

Finan­cial Report:

Ms. Dar­lene Gor­don pre­sent­ed the Finan­cial Reports for the sev­en (7) months end­ing April 30^th .

At the end of April, the total cash reflects a decrease of $136,000 from March, with a total cash bal­ance of $56.2 mil­lion. Unre­strict­ed cash is $33.4 mil­lion and restrict­ed cash is $22.8 mil­lion. Com­pared to April of last year, our unre­strict­ed cash has decreased $2.6 mil­lion, and our restrict­ed cash has increased $4.1 mil­lion for a total increase of $1.5 mil­lion over last year.

When look­ing at April 2026 vs. April 2025, total Lia­bil­i­ties have increased $1.2 mil­lion due to con­struc­tion payables that were charged against the SIB loan funds, and excess rev­enues over expens­es year-to-date total $14.7 million.

Year-to-date as of April 30, oper­at­ing rev­enues are 114% of bud­get and gen­er­al oper­at­ing expens­es are 97.5% of budget.

Dis­cus­sion ensued about park­ing revenues.

Con­sent Agenda:

1. Approve Board Meet­ing Min­utes — April 29, 2026

This item pro­vides for Board approval of the April 29, 2026, Board Meet­ing Minute

This item was removed from the Agenda

c. This item pro­vides for the approval to exceed cur­rent autho­rized per­ma­nent Full Time Equiv­a­lent (FTE) staffing.

d. Approve Ardur­ra Task Order #23A-13 for the devel­op­ment of the Design Cri­te­ria Ser­vices for the IAG Over­haul Facility

This item pro­vides for Board approval of Task Order #23A-13 from Ardur­ra to devel­op the design cri­te­ria ser­vices for the IAG Over­haul Facility.

Mr. Les McFat­ter made a motion to accept the Con­sent Agen­da and Mr. McDon­ald sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Busi­ness Items:

a. Ter­mi­nal Expan­sion Financ­ing — Discussion

Mr. McClel­lan intro­duced Mr. Jon Ford of Ford and Asso­ciates, finan­cial advi­sor to the Airport.

Mr. Ford pre­sent­ed the need to devel­op a com­pre­hen­sive finan­cial plan to fund the Ten­ni­nal Expan­sion Project. Com­po­nents of the plan include a fea­si­bil­i­ty study, an under­writer, an inter­im finance struc­ture or ​‘line of cred­it’ or com­mer­cial paper and the tax impli­ca­tions for each type of ftmd­ing. Addi­tion­al­ly, the time­line for each com­po­nent was shared to reach the fund­ing goal in time to pro­ceed with the ter­mi­nal expan­sion project.

Fol­low­ing a dis­cus­sion of inter­im fund­ing meth­ods, it was deter­mined that Mr. Ford would pre­pare a memo out­lin­ing the pros and cons of each. The memo will be dis­trib­uted to the Board pri­or to the next meeting.

Mr. McClel­lan pre­sent­ed a Task Order from Ricon­do that was pre­pared in April 2025 to con­duct the Fea­si­bil­i­ty Study. He advised that based on orig­i­nal plan to uti­lize the TIFIA pro­gram, the Task Order was nev­er autho­rized. Based on the change in long term financ­ing approach, Staff had recent­ly reached out to Ricon­do and the fee to per­form the Fea­si­bil­i­ty Study would remain the same.

Mr. McDon­ald made a motion to hire Ricon­do to con­duct a fea­si­bil­i­ty study with the val­ue not to exceed $211,153 fol­low­ing sat­is­fac­to­ry legal review, the motion was sec­ond­ed by Mr. McFat­ter. The vote was tak­en and passed unanimously.

Con­struc­tion Updates (Infor­ma­tion Only)

a. Cardella

Mr. Trip Vaughn rep­re­sent­ed Cardel­la with an update on the fol­low­ing items:

Ter­mi­nal Expan­sion Project ongo­ing activities:

• Grease trap & sew­er line install

• Con­crete slab prep

• Foun­da­tion con­crete placements

• Shal­low plumb­ing & elec­tri­cal rough-in

Upcom­ing activities:

FPL Wire Pull

• Build­ing water line installation

• Slab con­crete place­ments Steel erection

b. Ardur­ra Group

Mr. Kyle Athey rep­re­sent­ed the Ardur­ra Group with the fol­low­ing update:

Ongo­ing man­age­ment of onsite CMAR Activities:

• Qual­i­ty assurance

• Pre­in­stal­la­tion meetings

• Coor­di­na­tion of fea­tures of work activities

• Review of submittals/​RFI’s

• Esti­mat­ing and review of poten­tial change orders

April 2026 pay appli­ca­tion reviewed and for­ward­ed to ECP for approval and pay­ment, cGMP-01 pay­out total remaining

c. AVCON

Ms. Tonia Nation pro­vid­ed an update on the fol­low­ing projects:

• Stormwa­ter Mas­ter Plan — Field work for the ditch­es has been com­plet­ed. The report should be final­ized with­in the next 2 weeks. The con­struc­tion draw­ings will be pre­pared to release for bid by August 2026

• Fuel Farm (Design) Design is at 95% Com­plete. Plans to be bid in June.

• QMS Mon­i­tor­ing — Meet­ing w/​USACE to eval­u­ate a sec­tor to main­te­nance. On-going burning.

Oth­er Activities:

• Sub­mit­tals, REI’s are being processed.

• Con­struc­tion Admin and inspec­tion pro­vid­ed by the design team as required.

• PBB pro­pos­al is being final­ized and will be on the June agen­da. The pro­pos­al is with­in the amount request­ed for the grant amount. FAA has issued a ver­bal that the grant will be ftnd­ed. (90% FAA/IO% Airport).

• IT pro­pos­al is being final­ized and will be on the June Agen­da. The pro­pos­al is with­in the amount request­ed for the grant amount. FAA has issued a ver­bal that the grant will be fil­nd­ed. (90% FAA] 10% Airport).

Project/​Planning Updates (infor­ma­tion only)

Mr. McClel­lan pro­vid­ed the fol­low­ing project updates:

1. IAG Aero Group

Task Order was approved for Ardur­ra to cre­ate the design cri­te­ria pack­age that will be sent to Air­port Pro­cure­ment to go on the street for a design-build contractor.

2. Pre­mier Aviation

Staff, Legal and The High­land Group are work­ing on the Amend­ment to the Tri­umph Agree­ment remov­ing Space Flori­da and insert­ing the High­land Group as their fund­ing partner.

3. Flori­da Nation­al Guard — John­ny Reaver Road No move-in date

4. Flori­da Nation­al Guard — Lisen­by Avenue

A let­ter was sent request­ing the facil­i­ty be cleaned, remov­ing all asbestos and should be cleaned.

Bay EDA Update (infor­ma­tion only)

Mr. Kyle Shoots pre­sent­ed the fol­low­ing update on behalf of Bay EDA:

• Project Horus, a nar­row-body MRO, sched­uled a site-vis­it at ECP on June 15. Poten­tial for 250 jobs in Bay County.

• Bay Coun­ty EDA are trav­el­ing to Cana­da on June 8^th for a meet­ing with poten­tial future MRO.

• Bay Coun­ty EDA team are attend­ing the Inter­na­tion­al Air Show in July

Moore Agency Update (infor­ma­tion only)

Ms. Katie Spill­man pro­vid­ed the fol­low­ing update on the Wheels Up Sum­mer Music Series:

• Music expand­ed in 2026 to both Sat­ur­day and Sun­days in June and July. New artists and vari­ety of gen­res are sched­uled to perform.

• Pro­mo­tions will be con­duct­ed through a press release, email blast, and social media.

Exec­u­tive Direc­tor Report:

Mr. Park­er McClel­lan pro­vid­ed the fol­low­ing update:

• Two new board mem­bers will be join­ing in July.

• June 13 kicks off Super Sum­mer Week­ends and we’re expect­ing a record-break­ing sum­mer Our Air­port ​‘Fly­Brary’ will be com­plet­ed by ear­ly June. The Moore Agency is cre­at­ing sig­nage to include a QR Code with the abil­i­ty to down­load a book and include print­ed ​“Kid Zone” materials.

• CFO posi­tion is post­ed, as Ms. Gor­don plans to retire at the end-of-the year.

There were no addi­tion­al pub­lic comments.

Next meet­ing sched­uled: Board Meet­ing: June 24, 2026 — 9:00 a.m.

The meet­ing was adjourned at approx­i­mate­ly 9:54 a.m.

Park­er W. McClel­lan, Jr., AAE Mark Shel­don, Chair

Exec­u­tive Director