MEET­ING MIN­UTES
PANA­MA CITY — BAY COUN­TY AIR­PORT AND INDUS­TRI­AL DISTRICT

Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:01 a.m., June 24, 2026 by Chair Mark Sheldon.

Roll was called. In atten­dance were: Ms. Vic­to­ria Williams, Mr. Matt Algar­in, Mr. Les McFat­ter, Mr. Glen McDon­ald, Ms. Hol­ly Melz­er, and Chair Mark Sheldon.

Absent: Vice Chair Will Cramer.

The Invo­ca­tion was giv­en by Mr. Les McFatter.

The Pledge of Alle­giance was led by Mr. Glen McDonald.

Chair Shel­don asked if there were any Pub­lic Com­ments, of which there were none.

Chair Shel­don asked if any Board Mem­ber would like to move any Busi­ness Items for fur­ther dis­cus­sion, and if not, that a Board Mem­ber make a motion to accept the Amend­ed Agenda.

Ms. Hol­ly Melz­er made a motion to accept the Agen­da and Mr. McFat­ter sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Pre­sen­ta­tion - Out-Going Board Mem­bers Glen McDon­ald and Matt Algarin

Exec­u­tive Direc­tor Mr. Park­er McClel­lan stat­ed the Board is rec­og­niz­ing two out-going Board Mem­bers for their ser­vice: Mr. Glen McDon­ald, ten-years and Mr. Matt Algar­in, four-years.

Mr. McClel­lan shared high­lights of both Mr. McDon­ald and Mr. Algar­in’s accom­plish­ments dur­ing their tenure and thanked them for their ser­vice. Chair Shel­don joined Mr. McClel­lan and pre­sent­ed a plaque of recog­ni­tion to both Mr. McDon­ald and Mr. Algar­in for their service.

Reports:

Air­port Activity:

Mr. McClel­lan updat­ed the Board on the Activ­i­ty Reports, stat­ing the month of May is up just under 4% or 6% growth for the year. Growth is antic­i­pat­ed to con­tin­ue in June, the load fac­tors are good, and the Air­lines are hap­py with the per­for­mance of the Air­port. South­west con­tin­ues to tum 28 flights a day on Sat­ur­days dur­ing the sum­mer, and region­al growth is con­sis­tent across the Panhandle.

Finan­cial Report:

Ms. Dar­lene Gor­don pre­sent­ed the Finan­cial Reports for the eight (8) months end­ing May 31, 2026.

At the end of May, the total cash reflects a decrease of $2.3 mil­lion from April, with a total cash bal­ance of $58.5 mil­lion. Unre­strict­ed cash is $35 mil­lion and restrict­ed cash is $23.5 million.

Com­pared to May of last year, our unre­strict­ed cash has decreased $1.2 mil­lion and our restrict­ed cash has increased $4.3 mil­lion for a total increase of $3.1 mil­lion over last year.

When look­ing at May 2026 vs. April 2026, total lia­bil­i­ties have increased $3.6 mil­lion due to project invoic­es charged against the SIB loan. To date, we’ve allo­cat­ed costs to the SIB loan of

$7.5 mil­lion, leav­ing a bal­ance avail­able of $18.5 mil­lion. Year-over-year, total lia­bil­i­ties increased $5.2 million.

Year-to-date as of May 31, oper­at­ing rev­enues are $17.3 mil­lion, exceed­ing bud­get by $608,000, or 103.6% of bud­get. Oper­at­ing expens­es to date are $9.6 mil­lion and equal 95% of budget.

Excess oper­at­ing rev­enues over expens­es total $7.7 mil­lion and exceed bud­get by $1.1 million.

Con­sent Agenda:

Approve Board Meet­ing Min­utes - May 27, 2026

This item pro­vides for Board approval of the May 27, 2026 Board Meet­ing Minutes. 

Approve Par­tic­i­pat­ing Adden­dum to NASPO Val­ue Point Agree­ment with Carah­soft Tech­nol­o­gy Cor­po­ra­tion for MySmartPlans

This item pro­vides for Board approval of the Par­tic­i­pat­ing Adden­dum to the NASPO Val­ue Point Agree­ment with Carah­soft Tech­nol­o­gy Cor­po­ra­tion for MySmartPlans.

Accept Flori­da Depart­ment of Com­merce Grant for IAG Infrastructure

This item was removed from the Amend­ed Agenda.

Accept Rec­om­men­da­tion for Adver­tis­ing Con­ces­sion Review Com­mit­tee for Rank­ing and of Air­port Adver­tis­ing Concession

This item pro­vides for Board accep­tance of the rec­om­men­da­tion from the Air­port Review Com­mit­tee for the Air­port Adver­tis­ing Con­ces­sion Award.

Approval of Ele­va­tor and Esca­la­tor Main­te­nance Agree­ment with Kone

This item pro­vides for Board approval of the Ele­va­tor and Esca­la­tor Main­te­nance Agree­ment with Kone.

Mr. McDon­ald made a motion to accept the Con­sent Agen­da and Ms. Hol­ly Melz­er sec­ond­ed the motion. The vote was tak­en and the motion passed unan­i­mous­ly. Busi­ness Items:

  1. Approval to pro­ceed with the Devel­op­ment of a Solic­i­ta­tion Pack­age for a

Bank Line of Credit

Ms. Dar­lene Gor­don intro­duced Mr. Jon Ford of Ford & Asso­ciates, finan­cial advi­sor to the Air­port, to dis­cuss a memo he pre­vi­ous­ly sent to the Board describ­ing the pros and cons of a Line of Cred­it (LOC) ver­sus Com­mer­cial Paper (CP) as it relates to Air­port’s inter­im financing.

Mr. Ford joined via Zoom stat­ing the LOC was the most appro­pri­ate direc­tion for the Air­port. He reviewed both LOC and CP. Com­par­ing the Air­port to mul­ti­ple dif­fer­ent enti­ties and the per­spec­tive rates and terms were going to be bet­ter for the Air­port’s inter­im fund­ing plan. He stat­ed that the time­line for solic­i­ta­tion is three to four weeks and he would bring his rec­om­men­da­tions to the Board at their August meeting.

Dis­cus­sion ensued.

Ms. Williams made a motion to move ahead with the rec­om­men­da­tion to solic­it for a LOC, the motion was sec­ond­ed by Mr. McFat­ter. The vote was tak­en and passed unanimously.

Approve Task Order #17 with AVCON for Low Volt­age, IT and Secu­ri­ty Pro­pos­al, Ter­mi­nal Expan­sion and Exist­ing Terminal

Mr. Richard McConnell stat­ed sev­er­al Task Orders were not ful­ly defined in the orig­i­nal Ter­mi­nal Build­ing Expan­sion design. This Task Order address­es all low volt­age items through­out the Ter­mi­nal Expan­sion project as well as replac­ing the exist­ing secu­ri­ty sys­tem that is no longer com­pat­i­ble with the ver­sion to be installed in the Ter­mi­nal Expan­sion. It includes the addi­tion of secu­ri­ty access con­trol, light dis­play sys­tems for bag­gage and gate infor­ma­tion, a pub­lic address sys­tem, wi-fi access points, and con­nec­tiv­i­ty through­out the build­ing which is required for a ful­ly func­tion­al ter­mi­nal build­ing mov­ing forward.

Dis­cus­sion ensued about the $1‑mil1ion cost for the project.

Ms. Melz­er made a motion to approve the Task Order sub­ject to Legal Coun­sel review and approval, the motion was sec­ond­ed by Mr. McFat­ter. The vote was tak­en and passed unanimously.

  1. Approval to exe­cute Lease and Devel­op­ment Agree­ment with IAG Aero Group for Engine Over­haul Facilitv

Mr. McCle­Jlan pre­sent­ed that IAG lease for a par­cel of land in the infield near Sheltair for a 120,000sf engine and over­haul facil­i­ty with the option to add two addi­tion­al parcels; one for an engine test cell(s), and the oth­er for an addi­tion­al two-bay wide­body hangar facil­i­ty at $.03 per sf charge to hold the option parcels for five years. The Devel­op­ment Agree­ment describes the method of which IAG will reim­burse the Air­port and the uti­liza­tion of the Tri­umph Grant and will help with the reim­burse­ment of devel­op­ment costs and how to move for­ward with the $25 mil­lion Tri­umph grant fund­ing and $5 mil­lion from the State Depart­ment of Commerce.

Dan King, with JAG addressed the Board thank­ing the Air­port for the future part­ner­ship and stat­ed IAG’s com­mit­ment to the Region.

Mr. McDon­ald made a motion to Approve the exe­cu­tion of the Lease and Devel­op­ment Agree­ment with IAG Aero Group for an Engine Over­haul Facil­i­ty, the motion was sec­ond­ed by Mr. Matt Algar­in. The vote was tak­en and passed unanimously.

Approve Change Order #007 with Cardel­la Con­struc­tion Company for Water­line Relo­ca­tion for Fire Pro­tec­tion System

Mr. Richard McConnell pre­sent­ed the require­ment by NFPA to main­tain the water­line loop sup­ply ser­vice at Gate 2 in its entire­ty dur­ing con­struc­tion. It was antic­i­pat­ed that the water­line would need to be mod­i­fied and relo­cat­ed to accom­mo­date the expan­sion of the TSA por­tion of the North Ter­mi­nal expan­sion project under cGMP-03. In order to main­tain ser­vice dur­ing con­struc­tion, the water­line needs to be mod­i­fied and relo­cat­ed under cGMP‑0 l. This change in tim­ing of this scope of work neces­si­tates mov­ing the planned con­struc­tion scope of work from cGMP-03 to cGMP-01.

Ms. Williams made a motion to Approve Change Order #007 with Cardel­la Con­struc­tion Com­pa­ny for the Water­line Relo­ca­tion for Fire Pro­tec­tion Sys­tem, the motion was sec­ond­ed by Ms. Melz­er. The vote was tak­en and passed unanimously.

Con­struc­tion Updates (Infor­ma­tion Only)

Cardel­la

Mr. Trip Vaughn rep­re­sent­ed Cardel­la with an update on the fol­low­ing items: Ter­mi­nal Expan­sion Project

Ongo­ing activities:

  • Grease trap & sew­er line install
  • Con­crete slab placements
  • Foun­da­tion con­crete placements

Shal­low plumb­ing & elec­tri­cal rough-in

Upcom­ing activities:

  • Build­ing water line installation
  • Steel erec­tion

Ardur­ra Group

Mr. Kyle Athey rep­re­sent­ed the Ardur­ra Group with the fol­low­ing update:

Ongo­ing Man­age­ment of Onsite CMAR Activities:

  • Qual­i­ty assurance
  • Pre­in­stal­la­tion meetings
  • Coor­di­na­tion of fea­tures of work activities
  • Review of submittals/​RFT’s

Esti­mat­ing and review of poten­tial change orders

May 2026 pay appli­ca­tion reviewed and for­ward­ed to ECP for approval and pay­ment: 6/19/26

  • cGMP-01 pay­out total of $38,831,695.00 has $29,196,342.92 remaining

Bud­get Sum­ma­ry Report indi­cat­ing Own­er Con­tin­gency and Con­struc­tion Contingency

  • Change Order Log to Date

Plan of Finance Devel­op­ment Ser­vices Update

IAG Update

Tem­plate for the Facil­i­ties Require­ments Doc­u­ment (FRO) has been developed

Await­ing update from IAG this week to refine the Design Cri­te­ria Package

AVCON

Ms. Tonia Nation pro­vid­ed an update on the fol­low­ing projects:

  • Stormwa­ter Mas­ter Plan — Field work for the ditch­es has been com­plet­ed. The report was approved by ERC. Con­struc­tion draw­ings are being pre­pared to be released for bid by August 2026.

Fuel Farm (Design) — Pre-Bid meet­ing held on June 11, Bids are due July 2nd at 2:00pm

OMS Mon­i­tor­ing — Meet­ing w/​USACE to eval­u­ate a sec­tor to maintenance.

  • Main­te­nance Facil­i­ty-Received NTP from FOOT this month. Bid doc­u­ments will be pre­pared in the Fall.

Oth­er Activities:

  • Sub­mit­tals, RFI’s are being processed.
  • Con­struc­tion Adm in and inspec­tion pro­vid­ed by the design team as required.
  • PBB pro­pos­al is being final­ized and will be on the July agen­da. The pro­pos­al is with­in the amount request­ed for the grant amount. FAA has issued a ver­bal that the grant will be fund­ed. (90% FAA/10% Local)

Project/​Planning Updates (infor­ma­tion only)

Mr. McClel­lan pro­vid­ed the fol­low­ing project updates:

a. IAG Aero Group- This item was dis­cussed earlier

  1. Pre­mière Avi­a­tion - We have been work­ing with a third-par­ty devel­op­er to fig­ured out how to work with­in the pro­cure­ment guide­lines of the Air­port with Tri­umph Gulf Coast and a meet­ing is planned for lat­er this week to discuss.


Flori­da Nation­al Guard ‑John­ny Reaver Road

No update

Bay EDA Update (infor­ma­tion only)

Mr. Ben Moor­man pro­vid­ed the fol­low­ing update:

  • Ben reit­er­at­ed project IAG’s impor­tance to the Region, bring­ing 500 jobs of which 300 will be at the Air­port facility
  • Ben and Bec­ca went to Cana­da to meet with Flori­da Sec­re­tary of Com­merce and state del­e­gates and par­tic­i­pate through­out Mon­tréal and Toronto
  • Project Horus, a Cana­di­an com­pa­ny, came for a site vis­it to Bay County
  • EDA will be at the Farn­bor­ough Air Show the last week in July

Exec­u­tive Direc­tor Report:

Mr. McClel­lan pro­vid­ed the fol­low­ing update:

  • Intro­duced the Fly­Brary — a part­ner­ship with the North­west Flori­da Region­al Library Sys­tem; take one-leave one and e‑books on the ter­mi­nal con­course, enhanc­ing the pas­sen­ger experience
  • Amer­i­ca 250: Cel­e­brat­ing Flori­da exhib­it being installed June 29th in the Art Escape space — a part­ner­ship with Bay Arts Alliance and Wal­ton Coun­ty Arts Alliance
  • Mas­ter Con­ces­sion­aire RFP is on the street
  • Strate­gic Plan — a 19-page doc­u­ment is being pro­duced for our web­site and a two-page sum­ma­ry for civic and com­mu­ni­ty share
  • A Cell Phone lot relo­ca­tion is being con­sid­ered due to safe­ty con­cerns of peo­ple walk­ing in traf­fic to the Ter­mi­nal, stay tuned

There were no addi­tion­al pub­lic comments.

Chair Shel­don stat­ed that due to recent leg­isla­tive changes, it would be a good idea for the Board to review the leg­is­la­tion that the Air­port Board falls under.

Next meet­ing sched­uled: Board Meet­ing: July 22, 2026 — 9:00 a.m. and Ethics Train­ing will fol­low thereafter

The meet­ing was adjourned at approx­i­mate­ly 10:03 a.m.

�-~

Park­er W. McClel­lan, Jr., AAE

Exec­u­tive Director 


Will Cramer, Chair