MEET­ING MINUTES

PANA­MA CITY - BAY COUN­TY AIR­PORT AND INDUS­TRI­AL DISTRICT



Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:00 a.m., August 26, 2026 by Chair Will Cramer.

Roll was called. In atten­dance were: Ms. Vic­to­ria Williams, Mr. Brad Drake, Mr. Ben Lee, Ms. Hol­ly Melz­er, Vice Chair Les McFat­ter and Chair Will Cramer.

Absent: Mr. Mark Sheldon

The Invo­ca­tion was giv­en by Vice Chair Mcfat­ter. The Pledge of Alle­giance was led by Chair Cramer.

Chair Cramer asked if there were any Pub­lic Com­ments, of which there were none.

Chair Cramer asked if any Board Mem­ber would like to move any Busi­ness Items for fur­ther dis­cus­sion, and if not, that a Board Mem­ber make a motion to accept the Amend­ed Agenda.

Ms. Vic­to­ria Williams made a motion to accept the Agen­da and Vice Chair McFat­ter sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Reports:

Air­port Activity:

Mr. McClel­lan stat­ed that we expe­ri­enced anoth­er record-break­ing month in July, pro­cess­ing 238,809 pas­sen­gers. Growth across the Pan­han­dle con­tin­ues as we main­tain 24% of the mar­ket share. We are opti­mistic about exceed­ing two-mil­lion pas­sen­gers for the year.

Finan­cial Report:

Ms. Dar­lene Gor­don pre­sent­ed the Finan­cial Reports for the ten months end­ing July 31, 2026.

At the end of July, the total cash reflects a decrease of $83,000 from June, with a total cash bal­ance of $63.3 mil­lion. Unre­strict­ed cash is $38.4 mil­lion and restrict­ed cash is $24.9 mil­lion. Com­pared to July of last year, unre­strict­ed cash is up $3.1 mil­lion and restrict­ed cash has increased $4.4 mil­lion for a total increase of $7.5 mil­lion over this time last year.

Total lia­bil­i­ties have increased $823,000 from June, and com­pared to July 2025 lia­bil­i­ties increased $5.8 mil­lion due to con­struc­tion costs. Excess rev­enues over expens­es year-to-date total $24.1 mil­lion with oper­at­ing rev­enues over expens­es equal­ing $11 mil­lion and non-oper­at­ing rev­enues over expens­es con­tribut­ing $13.1 mil­lion of the total.

The income state­ment at the end of July shows year-to-date oper­at­ing rev­enues at $23.1 mil­lion, exceed­ing bud­get by $679,000, or 103%, of bud­get. Air­line rev­enues year-to-date are near­ly 104% of bud­get while the rental car con­ces­sion fees are exceed­ing bud­get by 105%. Park­ing is up 16% com­pared to this time last year which equates to $717,000 increase year-over-year.

On the expense side, per­son­nel expens­es are 96.2% of bud­get, gen­er­al oper­at­ing expens­es are 93.4% of bud­get and are under bud­get by $371,000. Gen­er­al oper­at­ing expens­es are 93.4% of bud­get year-to-date. Over­all, our oper­at­ing rev­enues over expens­es exceed bud­get by $1.3 mil­lion year-to-date.

Con­sent Agenda:

Approve Board Meeting Min­utes - August 26, 2026

This item pro­vides for Board approval of the August 26, 2026 Board Meet­ing Minutes.

Approve Update to Admin­is­tra­tive Pol­i­cy 3.3 Drug-Free Workplace

This item pro­vides for Board approval of Admin­is­tra­tive Pol­i­cy 3.3 Drug-Free Workplace.

Accept Pub­lic Trans­porta­tion Grant Agree­ment CPT­GA) 458541−1−94−01 with Flori­da Depart­ment of Trans­porta­tion (FOOT) for Air­port Facil­i­ty Re-Key Project and Adopt Res­o­lu­tion for Sig­na­ture Authorization

This item pro­vides for Board accep­tance of the Pub­lic Trans­porta­tion Grant Agree­ment (PTGA) 458541−1−94−01 with the Flori­da Depart­ment of Trans­porta­tion (FDOT) for Air­port Facil­i­ty Re-Key­ing Project and Adopt Res­o­lu­tion for Sig­na­ture Authorization.

Adopt Res­o­lu­tion for Sig­na­ture Autho­riza­tion for Flori­da Job Growth Infra­struc­ture Grant - Flori­da Depart­ment of Com­merce for IAG Aero Group Infra­struc­ture

This item pro­vides for the Board to Adopt a Res­o­lu­tion for Sig­na­ture Autho­riza­tion for Flori­da Job Growth Infra­struc­ture Grant from the Flori­da Depart­ment of Com­merce for IAG Aero Group.

Ms. Williams made a motion to accept the Con­sent Agen­da and Vice Chair McFat­ter sec­ond­ed the motion. The vote was tak­en and passed unanimously.

Busi­ness Items:

  1. Pre­sen­ta­tion on Development Process of North 350 Acres

AVCON rep­re­sen­ta­tive Ms. Tonia Nation gave a pre­sen­ta­tion on the future plan­ning process to devel­op 350 acres North of the Airport.

Ms. Nation explained the steps to devel­op the land includ­ed clear­ing the ditch­es and repair­ing cul­verts which includes tree har­vest­ing, need to secure a Let­ter of Intent to devel­op the par­cel of land, com­plete the Envi­ron­men­tal Assess­ment (EA) and sub­mit to FAA for approval, pre­pare per­mit doc­u­ments for devel­op­ment, begin con­struc­tion of the site.

Dis­cus­sion ensued and Chair Cramer thanked Ms. Nation for the update.

2. Approve Task Order #23B-19 AVCON ‑Ter­mi­nal Expansion Passenger Board Bridge (PBB) Gates 8, 9, 10 and Gate 2 Relocation

Ms. Nation with AVCON explained that a Grant has already been exe­cut­ed by the Air­port and the FAA for 90% of the costs which cov­ers con­struc­tion, per­for­mance spec­i­fi­ca­tions, and CA services.

Vice Chair McFat­ter made a motion to accept the Task Order for the Pas­sen­ger Board­ing Bridges (PBB) and Relo­ca­tion of Gate 2, Ms. Melz­er sec­ond­ed the motion. The vote was tak­en and passed unanimously.

3. Approve Change Order #2 to Task Order #23A-11 Ardur­ra - Ter­mi­nal Expansion Own­ers Autho­rized Represen­ta­tive (OAR} Ser­vices

Mr. Aaron Buob with Ardur­ra stat­ed that the Ardur­ra team made a mis­take when cal­cu­lat­ing the esti­mat­ed costs required as the Own­ers Rep­re­sen­ta­tive for the Air­port Ter­mi­nal Expan­sion project and are request­ing addi­tion­al funds. Sev­er­al fac­tors, includ­ing incom­plete design draw­ings when the project was bid and accept­ed, bring­ing stake­hold­ers up to speed, design changes and an increased num­ber of Change Orders among oth­er issues have increased their month­ly, bud­get­ed bum-rate. The orig­i­nal cost esti­mate for the Ter­mi­nal was $70M and based on the CMP it is now approx­i­mate­ly $11OM.

Tra­di­tion­al costs for Own­ers Autho­rized Rep­re­sen­ta­tive (OAR) are between 2 – 3% of the total cost of the project, with the request­ed addi­tion­al funds Ardur­ra’s ser­vices would be approx­i­mate­ly 2%.

Dis­cus­sion ensued.

Ms. Melz­er made a motion to approve the Task Order with the caveat that any future expen­di­tures exceed­ing the described $50,000 per month bum-rate need to be brought to the Board for jus­ti­fi­ca­tion and approval, Ms. Williams sec­ond­ed the motion. The vote was tak­en and passed, with Chair Cramer and Vice Chair McFat­ter vot­ing no.

Accept Rec­om­men­da­tion of Mas­ter Con­ces­sion Review Com­mit­tee for Ranking and Award of Air­port Mas­ter Con­ces­sion Agreement

Mr. McClel­lan remind­ed the Board that all RFPs were reject­ed from the orig­i­nal con­ces­sion sub­mit­tals, and they went back out on the street for a Mas­ter Con­ces­sion RFP. On June 8, the Air­port received two respons­es: Tail­winds and SSP Amer­i­ca, the same respon­dents from the ini­tial RFP. The Air­port Selec­tion Com­mit­tee met and ranked the two sub­mis­sions based on over­all con­cept, man­age­ment, qual­i­fi­ca­tions, and mar­ket­ing plans. Over­all finan­cial impacts were scored, but by the Air­port Pro­cure­ment Man­ag­er not the eval­u­a­tors. The Com­mit­tee unan­i­mous rec­om­men­da­tion, ranked SSP Amer­i­ca as #1.

Ms. Melz­er made a motion to accept the Mas­ter Con­ces­sion Com­mit­tee’s Rec­om­men­da­tion and Award of the Air­port Mas­ter Con­ces­sion Agree­ment, Ms. Williams sec­ond­ed the motion. The vote was tak­en and passed unanimously.

Mr. Scott Weld­ing, Busi­ness Devel­op­er with SSP Amer­i­ca shared the con­cept of their sub­mit­tal to the Board in a pre­sen­ta­tion that includ­ed images for the build­outs as well as local and nation­al brand sug­ges­tions for food, bev­er­age, retail and vend­ing offerings.

Con­struc­tion Updates (Infor­ma­tion Only)

Cardel­la

Mr. Trip Vaughn rep­re­sent­ed Cardel­la with an update on the fol­low­ing items: Ter­mi­nal Expan­sion Project

Ongo­ing activ­i­ties:

  • Con­crete slab placements
  • Foun­da­tion con­crete placements
  • Shal­low plumb­ing & elec­tri­cal rough-in
  • Build­ing water line installation

Upcom­ing activ­i­ties:

  • Steel erec­tion

Ardur­ra Group

Mr. Buob pro­vid­ed the fol­low­ing update:

Ongo­ing Man­age­ment of Onsite CMAR Activities:

  • Man­age­ment of onsite CMAR activ­i­ties includ­ing qual­i­ty assur­ance, pre­in­stal­la­tion meet­ings, coor­di­na­tion of fea­tures of work activ­i­ties, and review of submittals/​RFis

Esti­mat­ing and Review of Poten­tial Change Orders

  • Pay Appli­ca­tion #012 sent to ECP 8/20/2026
  • Bud­get Sum­ma­ry report
  • Change Order log activity
  • Finance and Devel­op­ment Ser­vices Plan Update
  • IAGup­date

AVCON

Ms. Nation pro­vid­ed an update on the fol­low­ing projects:

North Ter­mi­nal Expansion Program:

Sub­mit­tals, RFI’s are being processed

  • Con­struc­tion Admin and inspec­tion pro­vid­ed by the design team
  • IT Grant is being processed by FAA
  • (PBB) Grant has been executed
  • Loop Road Grant has been executed

QMS Mon­i­toring:

  • Work­ing with ERC on har­vest­ing solu­tions to help fund future burn­ing not fund­ed byFAA

Project/​Planning Updates (infor­ma­tion only)

Mr. McClel­lan pro­vid­ed the fol­low­ing project updates:

  • IAG Aero Group - Ardur­ra is work­ing with IAG on the Design Cri­te­ria Package
  • Pre­mière Avi­a­tion -Project is mov­ing along
  • Flori­da Nation­al Guard - Guard has occu­pied the Building
  • Lisen­by Prop­er­ty-Air­port is await­ing prop­er­ty clean-up and will inspect upon completion

Bay EDA Update (infor­ma­tion only)

Ms. Bec­ca Hardin of Bay Coun­ty EDA pro­vid­ed the fol­low­ing update:

  • The EDA attend­ed the Farn­bor­ough Air Show, 20 appoint­ments in three days with three prospect vis­its sched­uled for Octo­ber: Project Horus — Cana­di­an repair and over­haul com­pa­ny (300 jobs/$40 mil­lion cap invest­ment), Samu­rai — Japan­ese com­pa­ny that man­u­fac­ture com­pos­ite air­craft parts (250 jobs/$40 mil­lion cap invest­ment), and project Launch Pad — orig­i­nal equip­ment man­u­fac­ture of large air­planes for the defense industry.
  • Increased inter­est in the Drone Indus­try from Night Sky Drone Com­pa­ny (300 jobs/$1 mil­lion cap investment),
  • Ghost Rid­er — an aero­space sup­ply chain from Japan, but with a part­ner­ship com­pa­ny in Tai­wan, is inter­est­ed in expand­ing. Bec­ca has been invit­ed by the State Depart­ment of Com­merce to par­tic­i­pate as a del­e­gate on a recruit­ment mis­sion to Tai­wan, leav­ing Sat­ur­day for sev­er­al meetings.
  • The EDA, Air­port and Port have a meet­ing on Sep­tem­ber 10th with Sec­re­tary Per­due, Flori­da Depart­ment of Trans­porta­tion to dis­cuss Elec­tric Ver­ti­cal Take-Off and Land­ing (eVTOL) infra­struc­ture in Bay County.

Exec­u­tive Direc­tor Report:

Mr. McClel­lan pro­vid­ed the fol­low­ing update:

  • Air­port Bud­get Work­shop next week
  • New loca­tion being con­sid­ered for the Cell Phone Lot
  • Non-Revolv­ing Line of Cred­it Eval­u­a­tion Com­mit­tee meets on Mon­day. A spe­cial meet­ing will be held to present the Com­mit­tee Rec­om­men­da­tion and seek approval, Sep­tem­ber 9th
  • Steve Souther­land is work­ing on Grants in D.C. for the Ter­mi­nal Expansion
  • FAA Grants #52, #53 and #54 were exe­cut­ed by the FAA There were no addi­tion­al pub­lic comments.

The Air­port Annu­al Bud­get Work­shop is sched­uled for Sep­tem­ber 3rd.

Spe­cial Board Meet­ing: Non-Revolv­ing Line of Cred­it sched­uled for Sep­tem­ber 9th. Next reg­u­lar meet­ing sched­uled: Board Meet­ing: Sep­tem­ber 23, 2026 — 9:00 a.m.

The meet­ing was adjourned at approx­i­mate­ly 11:05 a.m.