September 2025 Meeting Minutes

Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:00 a.m., Sep­tem­ber 24, 2025 by Chair Mark Sheldon.

The Invo­ca­tion was giv­en by Chair Mark Sheldon.

The Pledge of Alle­giance was led by Mr. Les McFatter.

Roll was called. In atten­dance were: Ms. Vic­to­ria Williams, Mr. Matt Algar­in, Mr. Les McFat­ter, Ms. Hol­ly Melz­er, Mr. Glen McDon­ald, Vice Chair Will Cramer, and Chair Mark Sheldon.

Chair Shel­don asked if there were any Pub­lic Com­ments. There were no Pub­lic Comments.

Chair Shel­don asked if there were any items on the Amend­ed Agen­da, includ­ing the Con­sent Agen­da, that any Board Mem­ber would like to move to a Busi­ness Item for fur­ther discussion,

Vice Chair Cramer made a motion to accept the Amend­ed Agen­da and Mr. McDon­ald sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Reports:

Air­port Activity:

Mr. McClel­lan updat­ed the Board on the August Activ­i­ty Reports. The month of August showed an increase in total pas­sen­gers of 3.28% com­pared to August 2024, and was up 2.07% in total pas­sen­gers year-to-date. ECP’s mar­ket share in the Pan­han­dle is 23% for the month.

Finan­cial:

Ms. Dar­lene Gor­don pre­sent­ed the finan­cials for eleven months end­ing August 31^st. At the end of August, total cash increased by $1.5 mil­lion from July, with a total cash bal­ance of $57.2 mil­lion. Unre­strict­ed cash is $36.2 mil­lion and restrict­ed cash is $21 million. 

In August, our total lia­bil­i­ties decreased $698 thou­sand from July. Excess rev­enues over expens­es reflect a year-to-date total amount $25.4 mil­lion. Oper­at­ing rev­enues over expens­es make up $9.6 mil­lion of that, and the non-oper­at­ing rev­enues over expens­es con­tribute $15.8 million.

The excess rev­enues over expens­es increased in the month of August by $1.64 mil­lion. The income state­ment in August year-to-date shows oper­at­ing rev­enues are $21.9 mil­lion, and are exceed­ing our bud­get by about $223,000, putting us at 101.8% of budget.

Year-to-date, air­line rev­enues are 103.43%, ter­mi­nal com­plex rev­enue are 104.59%, and the gen­er­al avi­a­tion rev­enues are 101.48%. Rental car rev­enues con­tin­ue to lag behind bud­get, show­ing low­er than bud­get­ed at 95%.

On the expense side, per­son­nel expens­es are 93.48% of bud­get year-to-date. The total oper­at­ing expens­es year-to-date are 93.82% of bud­get and are under by $810,763.

Con­sent Agenda:

1. Approve Special Board Meeting Min­utes ‑August 21, 2025

This item pro­vides for Board approval of the August 21, 2025 Spe­cial Board Meet­ing Minutes.

Approve Board Meet­ing Min­utes - August 27, 2025

This item pro­vides for Board approval of the August 27, 2025 Board Meet­ing Minutes.

Approve Bud­get Work­shop Meet­ing Min­utes - Sep­tem­ber 4, 2025

This item pro­vides for Board approval of the Sep­tem­ber 4, 2025 Bud­get Work­shop Meet­ing Minutes.

Approve Audit Engage­ment - Tip­ton, Mar­ler, Gar­ner & Chas­tain

This item requests approval by the Board for the accep­tance and exe­cu­tion of a Let­ter of Engage­ment with Tip­ton, Mar­ler, Gar­ner & Chas­tain (“TMGC”) to per­form the FY25 finan­cial audit.

Approve TSA Lease Amend­ment No. 1 to Lease GS-04P-LFL01319

This item pro­vides for Board approval of a TSA Lease Amend­ment No. 1 to Lease GS-04P-LFL01319.

Approve Pol­i­cy Update to Admin­is­tra­tive Pol­i­cy 8.7 Man­age­ment Ben­e­fit Program

This item pro­vides for Board approval of a Pol­i­cy Update to Admin­is­tra­tion Pol­i­cy 8.7 Man­age­ment Ben­e­fit Program.

Approve Amend­ment to AVCON Mas­ter Ser­vice Agree­ment No. 2023 – 02B

This item requests Board approval of the Amend­ment to the AVCON Mas­ter Ser­vice Agree­ment No. 2023 – 02B.

Mr. McDon­ald made a motion to Accept the Con­sent Agen­da and Ms. Melz­er sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Busi­ness Items:

1. Approve and Adopt Res­o­lu­tion #2025 – 02 for FY26 Operating and Capital Bud­get

Ms. Dar­lene Gor­don stat­ed the staff met with the Air­lines on August 14^th for the FY26 Bud­get Meet­ing. The Air­lines under­stood the rec­om­mend­ed bud­get and offered no changes to the pro­posed bud­get. Air­lines were com­ple­men­tary of the process and the devel­op­ment of the FY26 budget.

Ms. Gor­don also acknowl­edged the FY26 Board Bud­get Work­shop that occurred on Sep­tem­ber 4^th and com­ment­ed on the changes the Board request­ed were includ­ed in the Pro­posed FY26 bud­get to be vot­ed on today.

The bud­get high­lights includ­ed increas­es in bud­get­ed enplaned pas­sen­gers for FY26 of 964,081 or an increase of 1.1% over FY 25; land­ed weigh increased by 1.6% to lJ 19,531 lbs. oper­at­ing rev­enues increased by $3.7 mil­lion or 15.1% over FY 25; oper­at­ing expensed also increased for FY26 by 6.2% or $880,000.

Cap­i­tal equip­ment pur­chased for FY26 total $422,238 and cap­i­tal projects total $104,251,652 with the air­port fund­ing $13,745,799. The major­i­ty of the cap­i­tal projects is for Phase 1 and 2 of the ter­mi­nal expan­sion for a total of $95,247,249.

The FY26 Rev­enue Bud­get is increased due to the increas­ing rates and charges the air­lines pay to oper­ate at the air­port. Oth­er changes include a slight reduc­tion in inter­est earn­ings as the air­port we begin to draw down bank bal­ances to fund our por­tion of cap­i­tal projects, increase in park­ing rates is also includ­ed and rental car rev­enue was held flat for FY 26.

FY26 over­all oper­at­ing expens­es are increas­ing by 13.8% or $1,842,598, per­son­nel costs are up 14.8%, health insur­ance is increas­ing 11.5%, and a base increase of 3% to wages is includ­ed in the pro­posed Bud­get. Also includ­ed are two addi­tion­al law enforce­ment officers.

Bud­get­ed rates and charges for FY26 reflect an increase over Bud­get FY 25 with the Ter­mi­nal Rental Rate to $84.85, an increase in the Land­ing Fee rate to $4.83, and the sig­na­to­ry CPE has increased to $4.77.

When com­par­ing FY26 Bud­get to the FY25 Bud­get, there is an increase of $880,391, or

6.2%, with the largest part of the increase attrib­uted to per­son­nel costs at $497,249, park­ing lot man­age­ment fees of $89,522, expensed cap­i­tal items at $68,668, and increased insur­ance costs of

$98,859. The FY26 Bud­get reflects an amount which will pro­vide for the effi­cient oper­a­tion of the Air­port and will pro­vide the nec­es­sary resources to meet the Air­port goals for the upcom­ing year.

Ms. Melz­er made a motion to Approve and Adopt Res­o­lu­tion #2025 – 02 for FY26 Oper­at­ing and Cap­i­tal Bud­get and Ms. Williams sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Approve Amend­ment 2 with the Moore Agency

Mr. McClel­lan pre­sent­ed Con­tract Amend­ment 2 with the Moore Agency, dis­cussing the Air­port’s con­tin­ued need for cre­ative adver­tis­ing and paid media sup­port with the Agency. This Amend­ment will allow Moore to con­tin­ue to lead mar­ket­ing in this area, while scal­ing back in oth­ers. The Air­ports Man­ag­er of Mar­ket­ing and Com­mu­ni­ca­tions will con­tin­ue to assume some respon­si­bil­i­ties that Moore has pre­vi­ous­ly han­dled; there­fore, this amend­ment reduces the scope of the Moore agree­ment and the relat­ed fee. Mr. McClel­lan request­ed the Board­’s approval for Amend­ment 2 with the Moore Agency.

Mr. McDon­ald made a motion to Approve Amend­ment 2 with the Moore Agency and Ms. Melz­er sec­ond­ed the motion. The vote was tak­en and the motion passed with Chair Shel­don vot­ing no.

1. Approve AVCON, Inc., Task Order 23B-13 Qual­i­fied Mit­i­ga­tion Super­vi­sion (OMS)

The Air­port is required to pro­vide QMS to over­see all aspects of mit­i­ga­tion site imple­men­ta­tion, man­age­ment, and cor­rec­tive actions and mit­i­ga­tion mon­i­tor­ing in accor­dance with the FDEP WRP Per­mit #03 – 0212186-004-DF. These ser­vices will be pro­vid­ed by AVCON and their sub-con­sul­tant ERC who have per­formed these ser­vices for the past 12 years (Sep­tem­ber 2012 thru August 2024) while hav­ing an option to pro­vide ser­vices from Octo­ber 2025 through Sep­tem­ber 2026. The Per­mit requires con­tin­u­ous inspec­tion pres­ence on-site to mon­i­tor mit­i­ga­tion activities.

Vice Chair Cramer made a motion to Approve the AVCON, Inc., Task Order No. 23B-13 for Qual­i­fied Mit­i­ga­tion Ser­vices (QMS) and Mr. McFat­ter sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Con­struc­tion Updates (Infor­ma­tion Only)

1. Ardur­ra Group

Mr. Aaron Buob pre­sent­ed an update on the fol­low­ing projects:

• Rental Car Facil­i­ty (RAC) Design — 30% design plans have been sub­mit­ted and under ECP review. On-going project coor­di­na­tion efforts on the Loop Road, util­i­ties, pow­er, and light­ing. Tar­get is to hit 60% design plans in four weeks.

• SMS Man­u­al — FAA pro­vid­ed com­ments. Ardurra/​ECP to respond by Sep­tem­ber 26 and FAA will pro­vide offi­cial Accep­tance Letter.

• Esca­la­tor Instal­la­tion — Solic­i­ta­tion for spec­i­fi­ca­tion plans and pric­ing are out, back by Sep­tem­ber 26. Cardel­la to review and final­ize by Octo­ber 3^rd. Required to sub­mit to FAA for Buy Amer­i­can Approval.
• Ter­mi­nal Expan­sion — Mr. Sebas­tiano ​“Seabass” Cardel­la pro­vid­ed a con­struc­tion update includ­ing tar­get­ed time­lines and the steps mov­ing for­ward to includ­ing, the Haul Road, Tem­po­rary Road Diversion.

1. AVCON

Ms. Tonya Nation pro­vid­ed an update on sev­er­al projects that are on-going, including:

• Devel­op­ment Overview (DO) have been issued for the North Ter­mi­nal Expan­sion and Tem­po­rary Access Road (TRD), the Build­ing Per­mit is pending.
• Devel­op­ment Overview (DO) for the Ter­mi­nal Loop Road full design is under review by Bay Coun­ty and is expect­ed soon.
• Stormwa­ter Mas­ter Plan has received com­ments from Flori­da Depart­ment of Envi­ron­men­tal Pro­tec­tion and response is being prepared
• ECP Pen and Inc Air­port Lay­out Plan (ALP) revi­sions are pend­ing with for FAA review.
• Fuel Farm design has received Notice to Pro­ceed (NTP) and the sched­ule and mile­stones are being developed
• Qual­i­fied Mit­i­ga­tion Super­vi­sion (QMS) sub­mit­ted and approved ear­li­er today by the Board.

Project Plan­ning Update (infor­ma­tion only)

Project InSPIRE

Mr. Nick Har­well stat­ed he is​.in com­mu­ni­ca­tions with Flori­da State Uni­ver­si­ty and the plan­ning efforts are mov­ing forward.

1. Flori­da Nation­al Guard Armory

Mr. Har­well shared images of the Flori­da Nation­al Guard Readi­ness Cen­ter, stat­ing the com­ple­tion date has moved from Sep­tem­ber to end of October.

Bay EDA Update (infor­ma­tion only)

Ms. Bec­ca Hardin, Bay Coun­ty EDA pro­vid­ed an update on the fol­low­ing projects:

• IAG Aero Group is mov­ing ahead, con­tract­ing with an archi­tect and using Tri­umph Gulf Coast funds to con­struct and oper­ate an MRO facil­i­ty at ECP.
• Pre­mière Avi­a­tion has con­tract­ed with a devel­op­ment group to fine-tune pro­pos­als for their project.
• Bay Coun­ty EDA to attend Europe MRO show with oth­er projects on the hori­zon, includ­ing Project Venus.

Exec­u­tive Direc­tor Report:

Mr. McClel­lan report­ed staff are work­ing on the Trans­porta­tion Infra­struc­ture Finance and Inno­va­tion Act (TIFIA) loan appli­ca­tion and FAA Notice of Fund­ing Oppor­tu­ni­ties (NOFO) for the Ter­mi­nal Expan­sion as well as oth­er projects.

Staff is work­ing with the con­trac­tors on pub­lic mes­sag­ing for the North Ter­mi­nal Expan­sion con­struc­tion that will go out one week pri­or to start.

Mr. McClel­lan shared a graph­ic with a QR Code explain­ing that the Air­port is a con­tender for the USA 10Best in two cat­e­gories, Best Small Air­port and Best Resort Air­port, encour­ag­ing votes and to share.

Chair Shel­don believes with the growth of the Air­port and Region, there is a need to devel­op Strate­gic Plan that includes fund­ing oppor­tu­ni­ties for sus­tain­abil­i­ty and con­tin­ued growth, cre­ate a wish list, and devel­op mea­sur­able goals and expectations.

Dis­cus­sion ensued about steps for­ward in the devel­op­ment of a Strate­gic Plan as well as Strate­gic Plan­ning Work­shop. It was request­ed the Strate­gic Plan be includ­ed as an agen­da item at the Octo­ber Meet­ing for fur­ther discussion.

There were no addi­tion­al pub­lic comments.

Next meet­ing sched­uled: Board Meet­ing: Octo­ber 22, 2025 — 9:00 a.m. The meet­ing was adjourned at approx­i­mate­ly 9:48 a.m.