September 2020 Meeting Minutes

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MEET­ING MINUTES

PANA­MA CITY – BAY COUN­TY AIR­PORT AND INDUS­TRI­AL DISTRICT

_____________________________________________________________________________________

Open­ing:

The Semi-Vir­tu­al Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:00 a.m., Sep­tem­ber 23, 2020 by Chair­man Glen McDon­ald. Board mem­bers were offered the option of call­ing in via Zoom, or attend­ing the meet­ing in per­son observ­ing the CDC’s rec­om­men­da­tions and Gov­er­nor DeSan­tis’ Exec­u­tive Order. 

The Invo­ca­tion was giv­en by Vice Chair­man Hol­ly Melzer.

The Pledge of Alle­giance was led by Mr. James Johnson.

The Exec­u­tive Sec­re­tary called the roll and indi­cat­ed all the Board mem­bers were present in person.

The Agen­da was pre­sent­ed to the Board. Due to Bay EDA Pres­i­dent Bec­ca Hardin need­ing to leave the meet­ing ear­ly, Mr. John­son made a motion to accept the Agen­da with the change of mov­ing the Bay EDA Update up (#6 on the Agen­da) to #2 on the Agen­da. May­or Mark Shel­don sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

The Bay EDA Update:

Bay EDA Pres­i­dent Bec­ca Hardin addressed the Board in per­son and report­ed the Air­port Author­i­ty, under Mr. McClellan’s lead­er­ship, was enter­ing into nego­ti­a­tions on the term-sheet for Project Gator with the Tri­umph Gulf Coast Board, but the com­pa­ny has put the project on hold due to hur­ri­cane dam­age to their busi­ness­es. She report­ed that they still want to move for­ward, but they need to focus on hur­ri­cane clean up right now. The Tri­umph Board agreed to present the term-sheet at their Novem­ber meet­ing, instead of tomor­row. Project Gator would pro­vide approx­i­mate­ly 98 jobs with a cap­i­tal invest­ment of an esti­mat­ed $25 M. 

Ms. Hardin report­ed that she, Gar­rett Wright, and Park­er McClel­lan had a con­fer­ence call with the COO for Project Venus, the Euro­pean MRO (Main­te­nance, Repair, and Over­haul) com­pa­ny need­ing access to the Run­way, and they are still very inter­est­ed and want to come vis­it, but it will not be until after the first of the year because of lim­it­ed trav­el. Project Venus asked about MRO mar­kets in the south­east, and Ms. Hardin said Bay EDA has asked an avi­a­tion con­sul­tant to do some mar­ket stud­ies, and that because it would be a blan­ket study, it would help us with oth­er MRO prospects. Chair­man McDon­ald asked if the MRO study would not be pro­pri­etary and that we would be able to use the infor­ma­tion in the future, and she con­firmed he was correct.

Ms. Hardin report­ed that Project Emer­ald came here for a site vis­it, and they want to try to move for­ward on an exist­ing build­ing so that they can get here and get oper­a­tional, but their long-term goal is build­ing a struc­ture here at the Air­port. She report­ed they could pro­vide and esti­mat­ed 250 jobs.

Reports:

Mr. Park­er McClel­lan pre­sent­ed and reviewed the Activ­i­ty Reports, report­ed that ECP was only down 20% com­pared to the aver­age of 60% down seen by air­ports nation­al­ly, and added that the load fac­tors for Delta and South­west were down due to social distancing.

Ms. Dar­lene Nel­son pre­sent­ed and reviewed the Finan­cial Reports.

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Con­sent Agenda:

1. Board Meet­ing Min­utes – August 26, 2020

This item pro­vid­ed for Board approval of the August 26, 2020 Board Meet­ing Minutes. 

1. Board Bud­get Work­shop Min­utes – Sep­tem­ber 2, 2020

This item pro­vid­ed for Board approval of the Sep­tem­ber 2, 2020 Board Bud­get Work­shop Minutes.

c. Approve Matthew Mar­shall and Amy Mar­shall Five-Year Sub­lease Exten­sion with Sun­set Eagle Avi­a­tion

This item pro­vid­ed for Board approval of a five-year exten­sion to Sub-Lease of Hangar 4 between Matt and Amy Mar­shall and Sun­set Eagle Aviation. 

In June, 2011, Matt Mar­shall and Amy Mar­shall exe­cut­ed a Land Lease Agree­ment with the Dis­trict to con­struct a hangar. The hangar was orig­i­nal­ly used to store com­pa­ny air­craft. The com­pa­ny air­craft sub­se­quent­ly sold. Since that time Mar­shall has had three sub­lease requests approved pri­or to this request. 

Sun­set Eagle Avi­a­tion is an air­craft main­te­nance busi­ness oper­at­ing at the Cal­houn Coun­ty Air­port locat­ed near Blountstown. Fol­low­ing Hur­ri­cane Michael, the hangar that Sun­set Eagle occu­pied at the Cal­houn Coun­ty Air­port was sig­nif­i­cant­ly dam­aged and is unable to be occu­pied. Staff in an effort to accom­mo­date those impact­ed by Hur­ri­cane Michael, rec­om­mend­ed approval of a short-term sub­lease, while the hangar at the Blountstown Air­port was rebuilt.

Since that time, it was deter­mined that the hangar at the Blountstown Air­port would not be replaced, and Mr and Mrs. Mar­shall have request­ed a five-year sub-lease with Sun­set Eagle Aviation. 

Both Sun­set Eagle and the Marshall’s are aware of the loca­tion in our cor­po­rate hangar area and the expec­ta­tions of ​“qui­et enjoy­ment” as defined in the lease. There are oper­a­tional restric­tions as a result of being locat­ed in the Cor­po­rate Hangar Area; they include but are not lim­it­ed to no air­craft engine run-ups, ensure the abil­i­ty of oth­er ten­ants in the Cor­po­rate Hangar Area have unin­ter­rupt­ed access to their hangars and no out­side stor­age of air­craft. In the event this sub­lease has an impact on the oth­er ten­ants all par­ties have agreed to ter­mi­nate this sub­lease at the dis­cre­tion of the District. 

Sun­set Eagle Avi­a­tion will be required to estab­lish a Spe­cial Ser­vices Oper­at­ing Agree­ment with the Air­port, in accor­dance with Air­port Rules and Reg­u­la­tions. The sub-lease will have no impact on the FY20 or FY21 Air­port Oper­at­ing and Cap­i­tal Budget.

d. Approve Land Lease – Stark Avion­ics, LLC

This item pro­vid­ed for Board approval of a Land Lease between the Dis­trict and Stark Avion­ics, LLC.

Rep­re­sen­ta­tives from Stark Avion­ics, LLC recent­ly con­tact­ed Staff and have request­ed to place a hangar at ECP. There­fore, Staff is request­ing Board approval of a land lease for Stark Avion­ics, LLC.

The terms of the lease will be as follows:

• No rent will be col­lect­ed until the Cer­tifi­cate of Occu­pan­cy is received
• Lease term is 20 years 
• Rents will be cal­cu­lat­ed at the rate of $.36 per square foot per year, with an annu­al adjust­ment based on the CPI
• Proof of gen­er­al lia­bil­i­ty, casu­al­ty and auto­mo­bile insur­ance is required, with Dis­trict named as an 

addi­tion­al insured

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• Area leased will be approx­i­mate­ly 9,425 square feet, to be con­firmed by survey
• There will be no pub­lic access or out­side vehi­cle parking. 

The FY21 Air­port Oper­at­ing and Cap­i­tal Bud­get would be pos­i­tive­ly impact­ed by the amount of rev­enue from this lease. Month­ly rev­enue gen­er­at­ed would be approx­i­mate­ly $283.00 ($3,393.00 annually).

Staff rec­om­mend­ed that the Board approve this Lease, con­tin­gent upon FAA approval and on Stark Avion­ics, LLC obtain­ing any required permits.

e. Estab­lish a Spe­cial­ized Ser­vice Oper­a­tor Agree­ment with Stark Avion­ics, LLC

This item pro­vid­ed for Board approval for the estab­lish­ment of a Spe­cial­ized Ser­vice Oper­a­tor (SSO) Agree­ment for avi­a­tion radio/​electronics repair facility. 

The Min­i­mum Stan­dards for Com­mer­cial Avi­a­tion Oper­a­tors were estab­lished to pro­vide min­i­mum stan­dards for com­mer­cial activ­i­ties on the Air­port. The min­i­mum stan­dards also are in place to pro­tect the Air­port and its users from irre­spon­si­ble, unsafe, unli­censed and unqual­i­fied oper­a­tors. It also allows for the estab­lish­ment of a Spe­cial­ized Ser­vice Oper­a­tor (SSO). The SSO pro­vide a lim­it­ed com­mer­cial avi­a­tion ser­vice and is not per­mit­ted to sell fuel, pro­vide air­craft tie-down or storage. 

Stark Avion­ics, LLC would like to estab­lish avi­a­tion radio/​electronics repair facil­i­ty on the Air­port. Stark Avion­ics, LLC intends to ground lease area at ECP to con­struct a hangar/​ramp facil­i­ty to con­duct approved SSO main­te­nance activ­i­ties. Stark Avion­ics, LLC under­stands the Min­i­mum Stan­dards estab­lished at ECP and agrees to meet and fol­low these standards. 

The approval of this Spe­cial­ized Ser­vice Oper­a­tor Agree­ment will have no impact on the FY21 Oper­at­ing and Main­te­nance Budget.

f. Award Bid for Air­craft, Res­cue and Fire­fight­ing (ARFF) Vehi­cle Pur­chase – Rosen­bauer Min­neso­ta, LLC

This item pro­vid­ed for Board approval for the acqui­si­tion of a 1,500-gallon, Class 4, Air­craft Res­cue and Fire­fight­ing (ARFF) vehi­cle to be used in sup­port of oper­a­tions at the North­west Flori­da Beach­es Inter­na­tion­al Airport.

Under Fed­er­al Avi­a­tion Admin­is­tra­tion (FAA) Air­port Cer­ti­fi­ca­tion Reg­u­la­tions, the Air­port is required to main­tain an estab­lished lev­el of air­craft res­cue and fire­fight­ing capa­bil­i­ties based on the size and num­ber of dai­ly oper­a­tions for com­mer­cial air­craft oper­at­ing at the Air­port. Up until the sum­mer of 2019, the Air­port oper­at­ed as an ARFF Index B air­port. Sub­stan­tial growth and change in air­craft mix have ele­vat­ed the Air­port to an ARFF Index C thus requir­ing addi­tion­al require­ments and equip­ment to meet FAA Cer­ti­fi­ca­tion stan­dards. This pur­chase is for the acqui­si­tion of a sec­ond required 1,500-gallon ARFF vehi­cle in sup­port of Index C oper­a­tions. This will allow for con­tin­ued growth and allow the Air­port to accom­mo­date a greater vari­ety of com­mer­cial aircraft.

An ​“Invi­ta­tion to Bid” for a ​“1,500 Gal­lon ARFF Vehi­cle” was pub­licly adver­tised with a Bid opened on June 2, 2020. Three respon­sive bids were received at Bid open­ing time of 2:00 p.m. Bids were:

• Oshkosh
  • Base Bid (Truck) $704,072
  • Foam Test­ing Sys­tem $19,687
    • Total Bid $723,759
• E‑ONE
  • Base Bid (Truck) $712,203
  • Foam Test­ing Sys­tem $29,060
    • Total Bid $741,263

• Rosen­bauer
  • Base Bid (Truck) $709,500
  • Foam Test­ing Sys­tem $6,900
    • Total Bid $716,400

This pur­chase is pro­vid­ed for in the Airport’s FY21 Air­port Oper­at­ing and Cap­i­tal Improve­ment Bud­get. 100% of the cost of this ARFF Vehi­cle pur­chase is reim­bursable under a Fed­er­al Avi­a­tion Admin­is­tra­tion Air­port Improve­ment Pro­gram grant accept­ed by the Air­port Board on July 22, 2020. As a result of the CARES Act, this is a 100% grant as com­pared to a ⁹⁰⁄₁₀ under nor­mal circumstances.

Staff rec­om­mend­ed Board accep­tance of the low respon­sive bid from Rosen­bauer Min­neso­ta, LLC for a 1,500 Gal­lon ARFF Vehi­cle with Foam Test­ing Sys­tem in amount of $716,400.

Mr. Will Cramer made a motion to accept the Con­sent Agen­da, and Mr. Jay Tusa sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Busi­ness Items:

1. Approve ZHA Task Order 50‑B – Air­craft Apron Phase 2 Exten­sion – Design & Con­struc­tion Admin­is­tra­tion Services

This item pro­vid­ed for Board approval of a Task Order to ZHA as the Airport’s con­tin­u­ing engi­neer­ing con­sul­tant to pro­vide design, bidding/​procurement and con­struc­tion admin­is­tra­tion ser­vices relat­ed to the con­struc­tion of a new Air­craft Apron Phase 2 Exten­sion – west of and con­nect­ed to the new Tran­sient Apron project.

The apron exten­sion shall include paving, drainage, stormwa­ter man­age­ment sys­tem mod­i­fi­ca­tions, secu­ri­ty, poten­tial relo­ca­tion of some exist­ing util­i­ties, apron edge light­ing mod­i­fi­ca­tions, apron mark­ings, final grad­ing, grass­ing, and oth­er com­po­nents relat­ed to the project.

The apron park­ing will sup­port MRO air­craft at the air­port. The apron will be approx­i­mate­ly 220 feet x 225 feet and designed to accom­mo­date all clas­si­fi­ca­tions of air­craft. The apron will con­nect to the new tran­sient apron and will include apron edge light­ing as required.

The scope of ser­vices would include the following: 

1. ZHA will inter­face with the OWN­ER FAA, TSA, FDOT, Bay Coun­ty and oth­ers as the project is devel­oped through design and procurement.
2. ZHA shall pre­pare and sub­mit the FAA Air­space Study Check­list, if required by FAA, for pro­posed on-air­port improvements.
3. ZHA shall review as-built infor­ma­tion avail­able, exist­ing con­di­tions, and inspect the site to ensure exist­ing con­di­tions are dealt with in the design documents.
4. ZHA shall com­mis­sion geot­ech­ni­cal test­ing required to pre­pare the design for the project.
5. ZHA shall par­tic­i­pate in coor­di­na­tion meet­ings, incor­po­rate changes or mod­i­fi­ca­tions to their design as nec­es­sary after stormwa­ter man­age­ment sys­tem dis­cus­sions, pre­pare design/​drawings, of tech­ni­cal spec­i­fi­ca­tions and design/​permitting/​procurement documents.
6. ZHA shall par­tic­i­pate in the pre-bid con­fer­ence, bid open­ing and eval­u­a­tion process, and present a bid award recommendation.
7. ZHA shall pre­pare a con­formed set of con­struc­tion doc­u­ments, and pro­vide Con­struc­tion Admin­is­tra­tion Services.

The total Task Order 50‑B, includ­ing fees and expens­es will be $153,000, it is con­tained in the FY21 Oper­at­ing Bud­get and will uti­lize FDOT Grant funds, if possible.

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Mr. McClel­lan addressed the Board and remind­ed them that we had set up Project Gator to be on the west side of the Avi­a­tion Cen­ter of Excel­lence on West Bay Park­way, and Project Venus had a dif­fer­ent align­ment. He said that with their delay, and the affects of COVID-19, we have moved Project Gator to where Project Venus was.

Vice Chair­man Melz­er made a motion to approve ZHA Task Order 50‑B, and Mr. Cramer sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

1. COVID-19 Update

• COVID-19 Finan­cial Update 

Mr. McClel­lan addressed the Board and illus­trat­ed with a bar graph the pas­sen­ger counts of last year vs. this year, and report­ed that all four air­lines have agreed to sign the Lease Amend­ment. Mr. McClel­lan invit­ed Ms. Dar­lene Nel­son to assist him in pre­sent­ing to the Board a finan­cial fore­cast update show­ing graph­ic illus­tra­tions com­par­ing the Approved FY20 Bud­get, pro­ject­ed growth rate, cur­rent pro­jec­tions, and actu­al rev­enues and expenses. 

Ms. Nel­son report­ed the August bud­get and actu­al rev­enues did trend down but we are clos­ing the gap between the two at $254,000. She report­ed we exceed­ed our pro­ject­ed August rev­enue by $196,000 due to increased air­line activ­i­ty, and rental car concessions.

Ms. Nel­son report­ed that we con­tin­ue to hold our expens­es down and under what we orig­i­nal­ly pro­ject­ed, and the rev­enues are high­er than we expected. 

Ms. Nel­son report­ed that August revised bud­get­ed expens­es were down by $40,000, and under the actu­al bud­get­ed expens­es by $130,000. The rev­enues over expens­es were $718,000 in August.

This Item was for infor­ma­tion­al pur­pos­es only and required no for­mal action by the Board.

1. Project Gator Update (infor­ma­tion only)

Mr. McClel­lan report­ed that he and Nick Ben­i­nate have been work­ing on the Tri­umph Term-Sheet and will be doing so for the next month, and Project Gator is still work­ing through the Space Flori­da financ­ing, but as Ms. Hardin report­ed, they are focused on hur­ri­cane clean up.

This Item was for infor­ma­tion­al pur­pos­es only and required no for­mal action by the Board.

1. Approve One-Year Exten­sion on Flori­da Asso­ci­a­tion of Reha­bil­i­ta­tion Facil­i­ties, Inc. – Jan­i­to­r­i­al Ser­vices Con­tract

This item pro­vides for Board approval of a one-year exten­sion to a con­tract with Flori­da Asso­ci­a­tion of Reha­bil­i­ta­tion Facil­i­ties, Inc., known as RESPECT of Flori­da (Good­will is the ser­vice provider), to pro­vide jan­i­to­r­i­al ser­vices at the North­west Flori­da Beach­es Inter­na­tion­al Airport.

In Sep­tem­ber 2010, the Board award­ed a con­tract for jan­i­to­r­i­al ser­vices at the air­port with Flori­da Asso­ci­a­tion of Reha­bil­i­ta­tion Facil­i­ties, Inc., (RESPECT of Flori­da). The ini­tial term of the con­tract was for a five-year term and expired on Sep­tem­ber 30, 2015.

In 2015, the Board award­ed a con­tract with Flori­da Asso­ci­a­tion of Reha­bil­i­ta­tion Facil­i­ties, Inc., (RESPECT of Flori­da) for a term of five addi­tion­al years with annu­al approvals of fees as part of the annu­al bud­getary process.

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Respect of Flori­da was estab­lished in 1974 by the Flori­da Leg­is­la­ture as a 501©3 non-prof­it orga­ni­za­tion to admin­is­ter Florida’s State Use Pro­gram under guid­ance of Flori­da Depart­ment of Man­age­ment Ser­vices. The State Use Pro­gram allows exempt gov­ern­men­tal enti­ties from hav­ing to obtain infor­mal quotes and the com­pet­i­tive solic­i­ta­tion process.

Under the terms of the con­tract, RESPECT will fur­nish all ser­vices, labor, mate­ri­als, equip­ment, tools, insur­ance, per­mits, fees and sup­plies nec­es­sary to per­form the scope of ser­vices detailed in the contract.

As we review the ever-chang­ing envi­ron­ment that exists at the Air­port today, it was deter­mined it would be in the best inter­est of the Air­port to extend the con­tract for one year to ensure RESPECT (Good­will) can accom­mo­date the addi­tion­al demands as a result of COVID ‑19. This one-year term would ensure RESPECT has the nec­es­sary staffing to meet our increased needs.

It should be not­ed, Staff reviewed the per­for­mance of RESPECT and their oper­a­tional part­ner, Good­will and it was deter­mined that the jan­i­to­r­i­al ser­vices pro­vid­ed by Good­will meet the needs of the Air­port and they have been a good busi­ness partner. 

The cost for jan­i­to­r­i­al ser­vices for FY21 is esti­mat­ed to be $743,981, which is a 2% increase over FY20 and the addi­tion of the Ter­mi­nal Expan­sion. Addi­tion­al san­i­tiz­ing ser­vices required and will be deter­mined based on oper­a­tional needs.

This cost for the jan­i­to­r­i­al ser­vices pro­vid­ed by RESPECT has been includ­ed in the pro­posed FY21 Air­port Oper­at­ing and Cap­i­tal Improve­ment Bud­get, and Staff rec­om­mend­ed Board approve the one-year exten­sion with annu­al approvals of fees as part of the bud­getary process.

Mr. Del Lee made a motion to approve the exten­sion of the con­tract with Flori­da Asso­ci­a­tion of Reha­bil­i­ta­tion Facil­i­ties, Inc., known as RESPECT of Flori­da (Good­will is the ser­vice provider) at the North­west Flori­da Beach­es Inter­na­tion­al Air­port for an addi­tion­al year, and Mr. John­son sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

1. Vote to Approve Updat­ed Lease Amendments

Mr. McClel­lan report­ed that as we look at the impacts of COVID-19 on the indus­try, there may be Gate shuf­fling. He asked that the Chair­man approve any amend­ments as a result, and that the Lease Agree­ments will come back to the Board for rat­i­fi­ca­tion at the Octo­ber Board Meeting.

Mr. John­son made a motion to approve the updat­ed lease amend­ments, and Mr. Tusa sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously. 

1. Approve and Adopt Res­o­lu­tion for FY21 Oper­at­ing and Cap­i­tal Bud­get

This item pre­sent­ed the Fis­cal Year 2021 Oper­at­ing and Cap­i­tal Bud­get to the Board for adoption.

The FY21 Oper­at­ing and Cap­i­tal Bud­get includes oper­at­ing rev­enues of $12,094,283 and oper­at­ing expens­es of $9,186,673. The Bud­get incor­po­rates the debt ser­vice require­ments for prin­ci­pal and inter­est pay­ments of $3,089,574 for the two SIB loans which is off­set with fund­ing from pas­sen­ger facil­i­ty charges of $1,606,578 and CARES Act funds of $1,482,996, result­ing in no net require­ment from air­port oper­at­ing rev­enues for the pay­ment of debt ser­vice. After air­line rev­enue shar­ing, the net remain­ing rev­enues are 

$272,869.

The FY21 Oper­at­ing and Cap­i­tal Bud­get was pre­sent­ed to the sig­na­to­ry air car­ri­ers and dis­cussed at the Air­line-Air­port Affairs Com­mit­tee Meet­ing on August 18, 2020. The air car­ri­ers reviewed the Rates and Charges cal­cu­la­tions for FY21 along with the pro­posed Oper­at­ing and Cap­i­tal Bud­get. The air car­ri­ers were pleased with the Bud­get pre­sen­ta­tion and only request­ed that the Air­port con­sid­er the use of more 

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CARES Act funds to off­set costs in the FY 2020 Bud­get year. The CARES Act funds includ­ed in the Air­line pre­sen­ta­tion totaled $1,382,966 and the funds pre­sent­ed in this pro­posed bud­get total $1,680,718, includ­ing an addi­tion­al $100,000 towards debt ser­vice and $197,722 for cap­i­tal expenditures.

A Bud­get Work­shop was held on Sep­tem­ber 2, 2020, where the Bud­get was reviewed in detail. It should be not­ed the rates and charges are dif­fer­ent than pre­sent­ed at the Work­shop. Changes were made, at the request of the Board, to the bud­get­ed funds for per­son­nel; and Project Gator is now includ­ed. The Board request­ed we look into all finan­cial options to get a low­er inter­est rate and poten­tial­ly pay off the SIB Loan. Also, addi­tion­al fund­ing was includ­ed from the CARES Act and cost cen­ter allo­ca­tions have been updated. 

The high­lights of the bud­get include:

• Over­all rev­enues decreased by $4,259,660, or 26.0%, over the FY20 Bud­get due pri­mar­i­ly to a decrease in the land­ing fee and rental rate, low­er con­ces­sion fees includ­ing rental cars, retail, food & bev­er­age, and reduced park­ing revenue;
• Per­son­nel costs increased by $489,420, or 11.2%, over FY20 Bud­get, which includes fund­ing two vacant posi­tions and an increase to base pay as rec­om­mend­ed by the salary sur­vey plan com­plet­ed in July 2019. This is year two of a two-year phase-in peri­od, which allowed the cost of the increase to be divid­ed equal­ly between FY20 and FY21;
• Total oper­at­ing expens­es bud­get­ed reflect a $310,402, or 3.5%, increase from the pri­or year’s bud­get; and
• Rates and Charges are as follows:

• Ter­mi­nal Rental Rate decreased from $63.64 to $61.06 per square foot
• Land­ing Fee decreased from $5.10 to $4.50 per 1,000 pounds
• Sig­na­to­ry Cost per Enplane­ment increased from $6.11 to $12.26

Approval of the pro­posed bud­get pre­sent­ed will also include autho­riza­tion for the following:

• Cap­i­tal Equip­ment Schedule 
• Cap­i­tal Expen­di­tures (Projects) Schedule
• Staffing Lev­els and Pay Ranges
• Renew­al of Prop­er­ty and Casu­al­ty Insurance 
• Main­tain­ing the fuel flowage fee at $.04 per gallon
• T‑Hangar rental rate for new tenants:

• Small — $430.03
• Medi­um — $581.09
• Large — $803.99

• Main­tain­ing the Land Rental rate of $0.36 per square foot

The FY21 Oper­at­ing and Cap­i­tal Bud­get con­tains a 3.5% increase in oper­at­ing expens­es over the FY20 Bud­get and a 26.0% decrease in oper­at­ing rev­enues for the same peri­od. This Bud­get pro­duces $272,869 in net remain­ing rev­enues avail­able after rev­enue shar­ing that may be used for fund­ing the cap­i­tal pro­gram and increas­ing reserves. 

Mr. John­son made a motion to adopt the FY21 Oper­at­ing and Cap­i­tal Bud­get and Mr. Tusa sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously. 

Mr. Lee made anoth­er motion to list Project Gator in the Bud­get, and that we will relook into the SIB Loan rate and oth­er financ­ing insti­tu­tions that may have low­er inter­est rates, and Vice Chair­man sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously. 

21642

Hur­ri­cane Sal­ly Update (infor­ma­tion only):

Mr. McClel­lan report­ed to the Board that we had some leaks in the Ter­mi­nal from Hur­ri­cane Sal­ly, but they have been addressed with our Main­te­nance Depart­ment. He said that there was Stormwa­ter Sys­tem dam­age, and showed slides of the affect­ed areas. He report­ed that the esti­mat­ed costs of repair for the stormwa­ter sys­tem dam­age to be an esti­mat­ed $250,000, and that we are work­ing with the coun­ty so that when they come around to do assess­ments, we are on the list. 

Con­struc­tion Update (infor­ma­tion only):

Mr. Richard McConnell addressed the Board begin­ning with an update on the Ter­mi­nal Expan­sion Project. He informed the Board that the project is sub­stan­tial­ly com­plete with regard to the build­ing itself. This next Mon­day the sec­ond pas­sen­ger board­ing bridge will be deliv­ered and installed at that time. Amer­i­can Air­lines is using the area and it seems to be work­ing very well; they are hap­py with it and at times park­ing more than one air­craft in the area, and uti­liz­ing both Gates. He said that once the pas­sen­ger board bridge is installed at Gate 7, we should be up and run­ning and ful­ly capa­ble on that project.

Mr. McConnell addressed the Board with an update on the Tran­sient Apron and Taxi­way E1 Project. He report­ed that Taxi­way E1 is sub­stan­tial­ly com­plete. He said the con­trac­tor is work­ing through punch lists that include the ero­sion and washout issues. He said we are look­ing for­ward to get­ting the pave­ment open so we can have air­craft move­ment over it. Mr. McConnell report­ed that this Thurs­day evening or ear­ly Fri­day morn­ing they will start pour­ing con­crete on the Tran­sient Apron, and that will con­clude the first phase of the Tran­sient Apron and Taxi­way E1 Project. 

Mr. McConnell addressed the Board on the new S.R. 388 and report­ed the sur­charge at the Air­port Entrance has tak­en effect and the com­pres­sion need­ed has been met, so the height lev­els of those mounds are being brought down to an ele­vat­ed inter­sec­tion – the same lev­el of the high­est part of the road we have today. He said the sur­charge is being moved and used in oth­er areas, and that the Round­about con­struc­tion will not hap­pen until the route to the west is com­plet­ed, and that vehi­cles want­i­ng to turn east from West Bay Park­way will have to turn west for a few miles and then cross over and head back east, until that is all com­plet­ed. He said the con­trac­tor helped dur­ing Hur­ri­cane Sal­ly with flooding/​drainage issues we expe­ri­enced (the same issues we have always expe­ri­enced at the Entrance that will no longer be an issue once the Round­about goes in). Mr. McConnell report­ed the project will be com­plete in 2023, with anoth­er 8 – 9 months before work on the Round­about begins.

The Moore Agency Update:

The Moore Agency’s Ms. Katie Spill­man addressed the Board in per­son and report­ed that the full month­ly report was pro­vid­ed to the Board in their Board pack­ets, but her pre­sen­ta­tion today would cov­er some of the data and research min­ing result­ing from the IBM tool by Wat­son called ​“Audi­ence,” and that the insights and data are a snap­shot of the ECP Twit­ter audi­ence of 800. 

She report­ed that the promi­nent gen­der for ECP’s Twit­ter audi­ence make­up is male (74.31%), 24 – 34 years of age (50%), and their top­ic is sports – foot­ball and bas­ket­ball (65.26%). Ms. Spill­man list­ed the cities most rel­e­vant to our audi­ence, the brands they love, their top three influ­encers (two of which are sports jour­nal­ists), and that their use of a mobile device for their online habits is 62%. She report­ed that unlike VPS, PNS, and the U.S., their friends and fam­i­ly are not as big of an influ­ence on them when mak­ing a purchase. 

Ms. Spill­man con­clud­ed that the poten­tial strate­gies using this infor­ma­tion would be high­light­ing direct flights to cities with promi­nent foot­ball or bas­ket­ball teams, explor­ing sweep­stakes oppor­tu­ni­ties with sports aspects, and devel­op­ing cre­ative fea­tur­ing sports affinity.

21643

Exec­u­tive Direc­tor Report:

Mr. McClel­lan addressed the Board and explained that our annu­al ​“Air­port Employ­ee Thank You Lunch” will be tougher to plan this year due to social dis­tanc­ing. He said we are not sure pro­vid­ing them a boxed lunch to pick up and go away with would be as ben­e­fi­cial as the com­radery they expe­ri­enced in past years pri­or to the pan­dem­ic when they could sit down with their col­leagues and enjoy the lunch. Mr. McClel­lan also invit­ed Board mem­bers to rec­om­mend sign names to des­ig­nate Air­port prop­er­ty road­ways. He said that nam­ing the roads would pre­vent pri­vate com­pa­nies from post­ing their own signs.

Pub­lic Comments:

There were no pub­lic comments.

Adjourn­ment:

The meet­ing was adjourned at approx­i­mate­ly 10:05 a.m.

________________________________ ________________________________

Kathy Gilmore, Exec­u­tive Sec­re­tary Glen McDon­ald, Chairman