MEET­ING MIN­UTES
PANA­MA CITY ‑BAY COUN­TY AIR­PORT AND INDUS­TRI­AL DISTRICT

Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:00 a.m., Novem­ber 19, 2025 by Chair Mark Sheldon.

The Invo­ca­tion was giv­en by Mr. Les McFatter.

The Pledge of Alle­giance was led by Vice Chair Will Cramer.

Roll was called. In atten­dance were: Ms. Vic­to­ria Williams, Mr. Matt Algar­in, Mr. Les McFat­ter, Mr. Glen McDon­ald, Vice Chair Wi1l Cramer and Chair Mark Shel­don. Absent: Ms. Hol­ly Melzer

Chair Shel­don asked if there were any Pub­lic Com­ments. There were no Pub­lic Comments.

Chair Shel­don asked if there were any items on the Amend­ed Agen­da, includ­ing the Con­sent Agen­da, that any Board Mem­ber would like to move to a Busi­ness Item for fur­ther dis­cus­sion, and if not, that a Board Mem­ber make a motion to accept the Amend­ed Agenda.

Mr. Glen McDon­ald made a motion to accept the Agen­da and Mr. Les McFat­ter sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Reports:

Air­port Activity:

Mr. Park­er McClel­lan updat­ed the Board on the Activ­i­ty Reports. The month of Octo­ber showed an increase in total pas­sen­gers just under 3% com­pared to 2024. He stat­ed that Tal­la­has­see would be open­ing their inter­na­tion­al faci1ity in the next few months and we may see some change and we should con­tin­ue to see growth in the Panhandle.

Con­sent Agenda:

Approve Board Meet­ing Min­utes - Octo­ber 22, 2025

This item pro­vides for Board approval of the Octo­ber 22, 2025 Board Meet­ing Minutes.

Approve 2026 Hoard Meet­ing Schedule

This item pro­vides for Board approval of the 2026 Board Meet­ing schedule.

Accept Lease Assign­ment Thomas Reed. Jr. Hangar 1

This item pro­vides for Board approval of the Lease Assign­ment of Hangar 1 from Thomas Reed, Jr. to Mod­ern Spe­cial­ties, Inc.

Mr. McDon­ald made a motion to Accept the Con­sent Agen­da and Ms. Williams sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Busi­ness Items:

Pre­sen­ta­tion - Hol­i­dav Park­ing Plan (infor­ma­tion only)

Mr. Richard McConnell pre­sent­ed the steps tak­en to improve pas­sen­ger park­ing dur­ing the busy hol­i­day sea­son, includ­ing enhanced Wayfind­ing Sys­tems and increased Air­port Shut­tle Ser­vice for the over­flow park­ing lot. Addi­tion­al­ly, dig­i­tal and sta­t­ic signs indi­cat­ing sur­face park­ing avail­abil­i­ty, num­bered row signs, QR Code pre-pay options, and license plate read­ers have been imple­ment­ed to enhance pay options.

New pas­sen­ger shut­tles of var­i­ous sizes have been added, includ­ing (2) fif­teen pas­sen­ger options and (6) ful­ly enclosed shut­tles for use dur­ing inclement Weath­er. A total of twelve shut­tles are avail­able as needed.

Dis­cus­sion ensued with Mr. McDon­ald stat­ing the need for a long-term park­ing plan. Mr. McClel­lan respond­ed that we are active­ly look­ing for fund­ing to build a structure.

  1. Approve Final Close­out Change Order with White­sell Green. Inc,

Mr. Cole Davis, Air­port Coun­sel, stat­ed that approv­ing the Change Order, sig­ni­fies that the Board is also approv­ing the Final Set­tle­ment of$295,000 with White­sell Green which then clos­es out this project.

Dis­cus­sion ensued.

Mr. McFat­ter made a motion to Approve the Final Change Order and Ms. Williams sec­ond­ed the motion. A vote was tak­en and the motion passed unanimously.

Approve Con­tract with Steer Davies & Gleave Inc. for Strate­gic Plan

Mr. McClel­lan pre­sent­ed avi­a­tion con­sult­ing firm Steer Davies & Gleave Inc. as a qual­i­fied respon­dent to work with the Board on a Strate­gic Plan for the Air­port. The project would be facil­i­tat­ed by Dr. Steve Van Beek, who has many years of avi­a­tion expe­ri­ence with com­pa­ra­ble sized and larg­er airports.

Dis­cus­sion ensued.

Ms. Williams made a motion to Approve the Con­tract with Steer Davies & Gleave, Inc., for Strate­gic Plan ser­vices and Vice Chair Will Cramer sec­ond­ed the motion. A vote was tak­en and the motion passed unanimously.

Con­struc­tion Updates (Infor­ma­tion Only)

  1. Cardel­la

Mr. Trip Vaughn rep­re­sent­ed Cardel­la with an update on the fol­low­ing items: Ter­mi­nal Expan­sion Project:

On-going Activ­i­ties:

  • Haul road and Tem­po­rary Road Diver­sion (TRD) grad­ing and compaction;
  • Pedes­tri­an side walk is complete;

Util­i­ty inves­ti­ga­tion and location;

Crit­i­cal sub­mit­tal efforts;

Sub­con­trac­tor onboard­ing; and

  • Flori­da Pow­er & Light con­duit install at TRD Upcoming Activ­i­ties:
  • TRD fine grad­ing and paving;

Con­struc­tion trail­er deliv­ery and install; and

Tem­po­rary com­mu­ni­ca­tions con­nec­tion install.

Mr. Vaughn shared that no work will be per­formed on the Air­port road­ways Novem­ber 24 through Decem­ber 2 in order to avoid hol­i­day traf­fic disruption.

Chair Shel­don sug­gest­ed more wayfind­ing for traf­fic enter­ing the con­struc­tion area. Dis­cus­sion ensued about traf­fic move­ment and enforce­ment dur­ing construction.

Ardur­ra Group

Mr. Kyle Ath­ley rep­re­sent­ed the Ardur­ra Group with the fol­low­ing updates:

  • A redesign ​“val­ue engi­neer­ing” of the Mechan­i­cal Mez­za­nine for a poten­tial sav­ings of

$2.5 mil­lion.

Uti­liza­tion of First Install in lieu of Mock-ups for the Inde­pen­dent Test­ing Laboratory

{ITL) build­ing enve­lope, cost sav­ings of $250k.

  • Water­line inves­ti­ga­tion and test­ing is under­way due to low­er pres­sure than what is required at the site.

AVCON

Ms. Hilary Maull pro­vid­ed an update on the fol­low­ing on-going projects:

North Ter­mi­nal Expan­sion sub­mit­tals, RFJs are being processed by AVCON

  • Ter­mi­nal Loop Road — final­iz­ing Coun­ty Comments.

Stormwa­ter Mas­ter Plan — Respond­ing to requests for addi­tion­al information.

Fuel Farm design — Sur­vey and Geot­ech completed

  • The Air­port Con­ces­sions Dis­ad­van­taged Busi­ness Enter­prise (ACDBE) report was com­plet­ed and accept­ed by the FAA.
  • Qual­i­fied Mit­i­ga­tion Super­vi­sion (QMS) is ongoing.

Project Plan­ning Update (infor­ma­tion only)

a. Flori­da Nation­al Guard Armory

Mr. Nick Har­well stat­ed the instal­la­tion of a nat­ur­al gas line and oth­er punch list items are being addressed with a final project com­ple­tion date com­ing soon.

Bay EDA Update (infor­ma­tion only)

Ms. Bec­ca Hardin pro­vid­ed the fol­low­ing updates to ongo­ing projects.

  • TAG Aero Group was in town and donat­ed a GE Tur­bo­jet Engine val­ued at $5 mil­lion to Haney Tech­ni­cal Col­lege. The IAG team met with Park­er and Cole to dis­cuss leas­ing terms for the project at the Airport.
  • Pre­mière Avi­a­tion is mov­ing for­ward with a devel­op­ment team and has obtained a finan­cial part­ner. The Pre­mier Avi­a­tion and a poten­tial devel­op­er are work­ing with Park­er and Cole on a plan to have this project move forward.
  • The EDA con­duct­ed a con­fer­ence call with the Coun­sel Gen­er­al from Cana­da, who was tour­ing Tyn­dall. There is opti­mism that there are oppor­tu­ni­ties to move for­ward on a project after the first of the year.

Bay EDA met with 17 com­pa­nies in two days at MRO Europe.

  • Ms. Hardin will be vis­it­ing Ham­burg, Ger­many with Jen­nifer Cono­ley of Flori­da’s Great North­west in two weeks for a bou­tique show of Air­bus sup­pli­ers to seek oppor­tu­ni­ties for projects at the Airport.
  • Project Launch Pad is seek­ing a sight vis­it in Jan­u­ary and is look­ing for a 50 to 90-acre site to house a 350,000 square foot facil­i­ty. The project would bring 300 jobs and $250M in cap­i­tal invest­ment to Bay County.
  • Bay Coun­ty’s Rur­al Area of Oppor­tu­ni­ty des­ig­na­tion will be help­ful when apply­ing for infra­struc­ture funds. Fur­ther con­sid­er­a­tion to dif­fer­ent fund­ing sources should be con­sid­ered dur­ing the strate­gic plan­ning process.

Exec­u­tive Direc­tor Report:

Mr. McClel­lan extend­ed an invi­ta­tion to the Board for the hol­i­day lun­cheon, Fri­day, Decem­ber 19th. He shared that the ground-break­ing event for the ter­mi­nal expan­sion will occur when we start con­struc­tion on the build­ing, pos­si­bly the first week in January.

Mr. McClel­lan shared that the impacts of the TSA shut­down to the Air­port were min­i­mal, and there were very few call outs with the TSA staff, as they con­tin­ued to work through­out the shut­down. He thanked mem­bers of the com­mu­ni­ty who brought lunch­es and gift bags to the TSA employ­ees and stat­ed that the Air­port pro­vid­ed them with lunch sev­er­al times.

There were no addi­tion­al pub­lic comments.

Next meet­ing sched­uled: Board Meet­ing: Decem­ber 17, 2025 — 9:00 a.m.

The meet­ing was adjourned at approx­i­mate­ly 9:43 a.m.