November 2021 Meeting Minutes

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MEET­ING MINUTES

PANA­MA CITY – BAY COUN­TY AIR­PORT AND INDUS­TRI­AL DISTRICT

_____________________________________________________________________________________

Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:00 a.m., Novem­ber 17, 2021 by Chair Glen McDonald. 

The Invo­ca­tion was giv­en by Vice Chair Hol­ly Melzer.

The Pledge of Alle­giance was led by Mr. Jason Cutshaw.

The Exec­u­tive Sec­re­tary called the roll and indi­cat­ed all the Board mem­bers were present except Mr. Will Cramer, Mr. James John­son, and May­or Mark Sheldon.

Chair McDon­ald asked if there were any Pub­lic Com­ments. There were no Pub­lic Comments.

An Amend­ed Agen­da was pre­sent­ed to the Board. Chair McDon­ald asked if there were any Items on the Amend­ed Agen­da, includ­ing the Con­sent Agen­da, that any Board mem­ber would like to move, and if not, to make a motion to accept the Amend­ed Agenda.

Vice Chair Melz­er made a motion to accept the Amend­ed Agen­da, and Mr. Les McFat­ter sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Reports:

Mr. Park­er McClel­lan pre­sent­ed the Activ­i­ty Reports. Mr. McClel­lan report­ed the pas­sen­ger count for Octo­ber 2021 exceed­ed all oth­er pre­vi­ous years for October.

Con­sent Agenda:

1. Board Meet­ing Min­utes – Octo­ber 20, 2021

This Item pro­vid­ed for Board approval of the Octo­ber 20, 2021 Board Meet­ing Minutes.

1. Approve 2022 Board Meet­ing Sched­ule

This Item pro­vid­ed for Board approval of the 2022 Board Meet­ing Schedule.

Staff com­plet­ed the process of com­pil­ing a sched­ule for the 2022 month­ly Board Meet­ings. Accord­ing to the Flori­da Spe­cial Dis­trict Hand­book, all Spe­cial Dis­tricts must pub­lish their meet­ing sched­ule. After approval from the Board, this sched­ule will be pub­lished in the local newspaper.

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The 2022 Board Meet­ing dates and times are as follows:

Reg­u­lar Meet­ing Wednes­day Jan­u­ary 26 9:00 a.m.

Reg­u­lar Meet­ing Wednes­day Feb­ru­ary 23 9:00 a.m.

Reg­u­lar Meet­ing Wednes­day March 23 9:00 a.m.

Reg­u­lar Meet­ing Wednes­day April 20 9:00 a.m.

Reg­u­lar Meet­ing Wednes­day May 25 9:00 a.m.

Reg­u­lar Meet­ing Wednes­day June 29 9:00 a.m.

Reg­u­lar Meet­ing Wednes­day July 27 9:00 a.m.

Reg­u­lar Meet­ing Wednes­day August 24 9:00 a.m.

Bud­get Work­shop Wednes­day Sep­tem­ber 2 9:00 a.m.

Reg­u­lar Meet­ing Wednes­day Sep­tem­ber 28 9:00 a.m.

Reg­u­lar Meet­ing Wednes­day Octo­ber 26 9:00 a.m.

Reg­u­lar Meet­ing Wednes­day Novem­ber 16 9:00 a.m.

Reg­u­lar Meet­ing Wednes­day Decem­ber 14 9:00 a.m.

Ethics Train­ing Wednes­day July 27 10:00 a.m. – 2:00 p.m.

(Req. HB No. 915, Sec­tion 332.0075 (4)(b). F.S.)

Staff rec­om­mend­ed the Board approve the Board Meet­ing dates for 2022.

1. Approve Ricon­do & Asso­ciates, Inc.’s Task Order for Air­port Con­sul­tant Services

This Item pro­vid­ed for Board approval for Ricon­do & Asso­ciates to pro­vide assis­tance with the prepa­ra­tion of the 2021 Set­tle­ment doc­u­ments, devel­op­ment of 2023 Rates and Charges, and var­i­ous air­port con­sul­ta­tion issues as needed.

Ricon­do and Asso­ciates has pro­vid­ed air­port finan­cial con­sult­ing ser­vices to the Dis­trict for sev­er­al years, includ­ing devel­op­ing the cur­rent Air­line Agree­ment and assist­ing with bud­get and set­tle­ment cal­cu­la­tions. The Dis­trict has con­tin­ued to uti­lize Ricon­do and Asso­ciates on an ongo­ing basis for air­line lease nego­ti­a­tions as well as the bud­get and set­tle­ment calculations.

The cur­rent Air­line Agree­ment requires an annu­al set­tle­ment cal­cu­la­tion, which includes rev­enue shar­ing with Sig­na­to­ry Air­lines. This cal­cu­la­tion is very com­plex and takes into con­sid­er­a­tion total rev­enues, oper­at­ing expens­es, cap­i­tal equip­ment, debt ser­vice, and cap­i­tal reserves, and Ricon­do has devel­oped a rate mod­el for this calculation. 

This Task Order will include assist­ing Staff in updat­ing the rate mod­el and review of the cal­cu­la­tion of the Air­line Rates and Charges for Fis­cal Year 2023. The Task Order will also include pro­vid­ing assis­tance with prepa­ra­tion of the doc­u­men­ta­tion for the air­line bud­get meet­ing, par­tic­i­pa­tion in the meet­ing, and aid­ing with the cal­cu­la­tion of the Set­tle­ment of the Rates and Charges for Fis­cal Year 2021. The Set­tle­ment efforts will include the revisions/​updates to the air­line rates and charges mod­el based on FY21 audit results, cal­cu­la­tion of the final air­line rates and charges, and the rev­enue shar­ing cal­cu­la­tion for the fis­cal year end­ing Sep­tem­ber 30, 2021. 

Addi­tion­al­ly, the Task Order includes for mis­cel­la­neous con­sult­ing ser­vices on an as need­ed basis for FY22. A not to exceed bud­get of $30,142 is pro­posed for this work effort. Fund­ing is avail­able in the Air­port FY22 bud­get. Staff rec­om­mend­ed Board approval of the Task Order to Ricon­do to pro­vide assis­tance with the prepa­ra­tion of the 2023 Air­line Rates and Charges, the 2021 Set­tle­ment cal­cu­la­tion, and mis­cel­la­neous con­sult­ing ser­vices to the Airport.

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• Approve Dis­pos­al of Sur­plus Property

This Item pro­vid­ed for the Board’s autho­riza­tion for the sale and/​or dis­pos­al of sur­plus inven­to­ry items.

It has been deter­mined by Staff that the fol­low­ing items are no longer need­ed to sup­port the oper­a­tion of the Air­port and should be declared surplus:

• Mis­cel­la­neous Computer/​UPS Pow­er Back­up Equip­ment (Replaced in 2021)
• Mis­cel­la­neous Restau­rant Equip­ment (Replaced/​Upgraded in 2021) 

Staff uti­lizes Gov​Deals​.com, and online auc­tion for gov­ern­ments, for the dis­po­si­tion of sur­plus prop­er­ty and intends to con­tin­ue to uti­lize for these and oth­er items.

The FY22 Oper­at­ing & Cap­i­tal Improve­ment Bud­get will be pos­i­tive­ly impact­ed by pro­ceeds gained from the sale of these items, and Staff rec­om­mend­ed Board autho­rize the dis­pos­al of the list­ed items as sur­plus prop­er­ty sell by elec­tron­ic auc­tion or dis­pose of as appropriate.

1. Approve Air­port Domain and Exchange Serv­er Pur­chase – Pow­er­net Company

This Item pro­vid­ed for Board approval for pur­chase of two replace­ment com­put­er servers for the Airport.

As part of the Air­port annu­al bud­get process, an item was includ­ed for the sched­uled replace­ment and updat­ing of the air­port domain and air­port exchange com­put­er servers. These com­put­er servers are crit­i­cal in the nor­mal oper­a­tion of the Air­port and its busi­ness func­tions. The two servers are over 5 years old and are oper­at­ing on non-sup­port­ed serv­er oper­at­ing sys­tem soft­ware. Both servers are expe­ri­enc­ing heavy use and are close to max­i­mum stor­age capacity.

This pur­chase will pro­vide for replace­ment of hard­ware, oper­at­ing soft­ware, con­fig­u­ra­tion, and instal­la­tion and is pur­chased through State of Flori­da Pur­chas­ing Con­tract. Funds for the pur­chase of this replace­ment are approved in the Air­port FY22 Oper­at­ing & Cap­i­tal Budget.

Staff rec­om­mend­ed approval for the pur­chase of two, replace­ment, com­put­er servers from Pow­er­net Com­pa­ny in an amount not to exceed $40,000.

1. Approve In-Build­ing Radio Dis­tri­b­u­tion Agree­ment – Cell­co Part­ner­ship dba Ver­i­zon Wireless

This Item pro­vid­ed for the Board’s approval of an agree­ment with Ver­i­zon Wire­less for the use of cer­tain air­port ter­mi­nal spaces in sup­port of Verizon’s efforts to increase area ser­vice and reliability. 

In response to Hur­ri­cane Michael impacts in 2018, Ver­i­zon Wire­less has made sig­nif­i­cant efforts to increase ser­vice and reli­a­bil­i­ty with­in the Region. Ver­i­zon Wire­less recent­ly approached Air­port staff regard­ing the pos­si­bil­i­ty of sig­nif­i­cant­ly increas­ing ser­vice reli­a­bil­i­ty and capa­bil­i­ty in the areas around the Air­port Ter­mi­nal Build­ing. This increased ser­vice capa­bil­i­ty is pro­vid­ed sole­ly for the ben­e­fit of Ver­i­zon Wire­less cus­tomers and does not impact oth­er wire­less capa­bil­i­ties or cus­tomers at the Airport.

Ver­i­zon has pro­posed to enter into an In-Build­ing Radio Dis­tri­b­u­tion Agree­ment with the Air­port in order to facil­i­tate secur­ing the required space and access required to accom­mo­date Ver­i­zon equip­ment. The agree­ment will be for an ini­tial ten (10) year term and will include month­ly com­pen­sa­tion pay­ments to the Airport.

This Agree­ment does not restrict oth­er car­ri­ers from installing sim­i­lar systems.

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This agree­ment will have a pos­i­tive impact on the Air­port Oper­at­ing & Cap­i­tal Bud­get in an amount of $8,955 annu­al­ly to be paid to the Air­port in equal month­ly install­ments, and Staff rec­om­mend­ed Board approve the In-Build­ing Radio Dis­tri­b­u­tion Agree­ment with Cell­co Part­ner­ship dba Ver­i­zon Wireless.

1. Accept the Flori­da Fire­fight­er Can­cer Decon­t­a­m­i­na­tion Equip­ment Grant

This Item pro­vid­ed for Board accep­tance of the Flori­da Fire­fight­er Can­cer Decon­t­a­m­i­na­tion Equip­ment Grant. The grant is a 75% grant and is to be used for the pur­chase of a Per­son­al Pro­tec­tive Equip­ment (PPE) Extrac­tor (PPE Wash­ing Machine).

The Flori­da Fire­fight­er Can­cer Decon­t­a­m­i­na­tion Equip­ment Grant Pro­gram was estab­lished by Flori­da Statute 633.137 and Flori­da Admin­is­tra­tive Code 69A-37.503 to help pro­tect the health and safe­ty of fire­fight­ers. The Grant pro­vides finan­cial assis­tance to fire depart­ments in order to pro­cure equip­ment, sup­plies and edu­ca­tion­al train­ing designed to mit­i­gate expo­sure to haz­ardous, can­cer-caus­ing chem­i­cals. Grant fund­ing is only avail­able for PPE extrac­tor units, and oth­er equip­ment and sup­plies used to mit­i­gate expo­sure to haz­ardous, can­cer-caus­ing chemicals. 

Staff applied for the grant on July 28, 2021 request­ing $7,484.00 to pur­chase a PPE Extrac­tor, and the State Fire Marshal’s Office approved the grant appli­ca­tion on Octo­ber 30, 2021. This grant is a 75/25% match­ing grant. In addi­tion to the 25%, the Air­port would also be respon­si­ble for ship­ping, instal­la­tion, wiring, plumb­ing and any oth­er acces­sories. In addi­tion, as a con­di­tion of receiv­ing funds, the Fire Depart­ment was required to under­go a full safe­ty com­pli­ance audit con­duct­ed by the State Fire Marshal’s Office, which was con­duct­ed on Octo­ber 29, 2021. 

Suf­fi­cient funds were bud­get­ed in the Airport’s FY22 Oper­at­ing & Cap­i­tal Bud­get. The extrac­tor cost is $7,484.00, with the Airport’s 25% oblig­a­tion being $1,871.00, and Staff rec­om­mend­ed the Board accept the Flori­da Fire­fight­er Can­cer Decon­t­a­m­i­na­tion Equip­ment Grant for the PPE Extractor. 

1. Approve Vehi­cle Pur­chase – Alan Jay Fleet Sales

This Item pro­vid­ed for Board approval for the pur­chase of a replace­ment vehi­cle to be used by the Air­port Police.

The Air­port FY22 Oper­at­ing & Cap­i­tal Bud­get pro­vides for the replace­ment of a Police Respon­der vehi­cle. Upon con­tact­ing the State of Flori­da Con­tract Ven­dor for this area for fleet vehi­cle pur­chas­es, the Air­port was informed the cur­rent State Con­tract for Vehi­cles would be expir­ing in Novem­ber 2021 and that sig­nif­i­cant price increas­es are to be expect­ed in the next con­tract. The cur­rent vehi­cle to be replaced is a 2013 Ford F150 with over 130,000 miles.

This pur­chase is pro­vid­ed for in the Airport’s FY22 Oper­at­ing & Cap­i­tal Bud­get. The equip­ment is being pur­chased through State of Flori­da Motor Vehi­cles Con­tract #25100000 – 19‑1, and Staff rec­om­mend­ed the Board approve the replace­ment vehi­cle pur­chase, as described above, from Alan Jay Fleet Sales, in amount not to exceed $37,900 and the dis­pos­al of the exist­ing vehi­cle being replaced, as surplus.

Mr. McFat­ter made a motion to accept the Con­sent Agen­da, and Vice Chair Melz­er sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Busi­ness Items:

1. Approve Ter­mi­na­tion of Lease with Flori­da Nation­al Guard and Approve New Land Lease Agreement

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The Flori­da Nation­al Guard (“Guard”) and the Air­port entered into a Non-Avi­a­tion Land Mil­i­tary Gov­ern­ment Agree­ment for prop­er­ty locat­ed at the north­west cor­ner of the inter­sec­tion of West Bay 

Park­way and John­ny Reaver Road on June 24, 2020. 

Fol­low­ing Hur­ri­cane Michael, the exist­ing Flori­da Nation­al Guard Armory and Readi­ness Cen­ter was sig­nif­i­cant­ly dam­aged. As a result, the Flori­da Guard estab­lished a ​“Tent City” at ECP, which was used for sol­diers from oth­er units assist­ing with var­i­ous recov­ery efforts. While at ECP, the staff was approached as to the avail­abil­i­ty of land for relo­cat­ing the Armory on Lisen­by to the Air­port. Oth­er loca­tions in Pana­ma City and Bay Coun­ty were also being iden­ti­fied. The Guard ulti­mate­ly chose the Air­port as its pre­ferred loca­tion and nego­ti­a­tions began.

After much plan­ning and legal work, a lease was approved at the June 24, 2020 Board Meet­ing. for the approx­i­mate­ly 25 acres of prop­er­ty at ECP. The lease was a com­bi­na­tion of pre­vi­ous air­port leas­es as well as excerpts from oth­er leas­es with the Flori­da Guard. The lease term is for 40 years with a 10-year option, the long term is required for fund­ing purposes.

Ear­li­er this year, the Guard engaged a design firm to devel­op the con­cep­tu­al plan for the Armory and to begin the plan­ning for the site. The Guard and its designer/​contractor per­formed numer­ous site vis­its and infield soil and ground sur­veys and it was deter­mined that the quan­ti­ty of fill to bring the prop­er­ty to mil­i­tary spec­i­fi­ca­tions was approx­i­mate­ly 20% of the con­struc­tion budget.

The Guard, Staff and Legal Coun­sel began dis­cus­sions of pos­si­ble alter­na­tive fund­ing sources and options avail­able to the Guard. It was deter­mined that the fund­ing alter­na­tives were lim­it­ed and the best option was to look for a dif­fer­ent loca­tion. The Guard pro­posed the west end of John­ny Reaver Road near the Airport’s west­ern prop­er­ty bound­ary. After some ini­tial sur­veys and fur­ther dis­cus­sions, it was deter­mined that this Site was out­side the Phase I Envi­ron­men­tal Assess­ment, but the Air­port could uti­lize recent changes in the FAA rul­ings that would allow non-avi­a­tion parcels to be approved via alter­na­tive meth­ods. The deter­mi­na­tion was that the best alter­na­tive was to move to the new­ly pro­posed site.

Addi­tion­al­ly, the John­ny Reaver Road is unpaved and the Air­port had no imme­di­ate plans to pave the road. The Guard and the Air­port are work­ing togeth­er to seek alter­na­tive fund­ing sources from the State and it should be not­ed there is no com­mit­ment of Air­port fund­ing for the road.

In sum­ma­ry, the Item request­ed the approval to ter­mi­nate the lease with Guard for the orig­i­nal par­cel on the north­west cor­ner of John­ny Reaver Road and West Bay Park­way and approve the exe­cu­tion a new land lease on the west end of John­ny Reaver Road. 

There is no bud­getary impact asso­ci­at­ed with the ter­mi­na­tion and exec­u­tive of the new land lease. Staff rec­om­mend­ed Board approval for the Chair to exe­cute the asso­ci­at­ed doc­u­men­ta­tion to ter­mi­nate the exist­ing lease and to exe­cute a new lease with the Flori­da Nation­al Guard for an Armory and Readi­ness Cen­ter at ECP.

Vice Chair Melz­er made a motion to Approve Ter­mi­na­tion of Lease with Flori­da Nation­al Guard and Approve New Land Lease Agree­ment, and Mr. Jason Cut­shaw sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

1. Approve ZHA Task Order #57 – Long Term & Employ­ee Park­ing Expan­sion Plan­ning, Design and Bid & Award

This Item pro­vid­ed for Board approval of Task Order #57 to ZHA as the Airport’s con­tin­u­ing engi­neer­ing con­sul­tant to per­form Engi­neer­ing ser­vices to sup­port the prepa­ra­tion of the design bid pack­age, bid eval­u­a­tion, and bid award of the Long Term and Employ­ee park­ing expan­sion, as pro­vid­ed for in the Air­port Mas­ter Plan Sur­face Park­ing and Access Plan.

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As part of the ongo­ing, long term, Devel­op­ment Plan for the Air­port, Staff sub­mit­ted a grant project to FDOT to begin expan­sion of the Airport’s park­ing facil­i­ties in sup­port of sus­tained increas­es in demand. In antic­i­pa­tion of that grant becom­ing avail­able in July 2022, this task order pro­vides for the planning, 

design, and bid of a park­ing facil­i­ty expan­sion. In line with Air­port Mas­ter Plan Sur­face Park­ing and Access Plan­ning Activ­i­ty Lev­el 1 (PAL 1) this project will begin the park­ing facil­i­ty expan­sion by pro­vid­ing an addi­tion­al 104 Long Term and 40 Employ­ee park­ing spaces to be locat­ed direct­ly adja­cent to exist­ing parking.

The not-to-exceed cost of this Task Order is $139,602. Fund­ing is avail­able in the Air­port FY22 Oper­at­ing & Cap­i­tal Bud­get, and Staff rec­om­mend­ed Board approval of Task Order #57 – Long Term & 

Employ­ee Park­ing Expan­sion Plan­ning, Design and Bid & Award.

Mr. McFat­ter made a motion to approve ZHA’s Task Order #57 – Long Term & Employ­ee Park­ing Expan­sion Plan­ning, Design and Bid & Award, and Vice Chair Melz­er sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

1. Approve the Pur­chase of Ther­mo­plas­tic Mark­ings – Flori­da Air­field Main­te­nance, Joint Ven­ture (JV)

This Item pro­vid­ed for Board approval for the pur­chase and instal­la­tion of semi-per­ma­nent run­way hold line ther­mo­plas­tic mark­ings for Run­way 16 – 34 at the Airport.

The Air­port is required to pro­vide and main­tain cer­tain pave­ment mark­ings in order to com­ply with Fed­er­al Air­port Cer­ti­fi­ca­tion Stan­dards. One such mark­ing is a Sur­face Paint­ed Hold Posi­tion Sign (SPH­PS). This mark­ing is locat­ed on taxi­ways at sev­er­al loca­tions, just pri­or to enter­ing the active run­way sur­face at an air­port. This mark­ing visu­al­ly iden­ti­fies a hold posi­tion point where pilots nor­mal­ly stop, change radio fre­quen­cies, and request clear­ance to enter onto a run­way sur­face for such oper­a­tions as take­off. His­tor­i­cal­ly, this mark­ing has been dif­fi­cult to main­tain at ECP as a paint­ed sur­face due to sig­nif­i­cant wear and tear with fad­ing typ­i­cal­ly present. This pur­chase is for the acqui­si­tion and instal­la­tion of FAA-Approved, semi-per­ma­nent, ther­mo­plas­tic mark­ings, which are esti­mat­ed to main­tain com­pli­ant SPH­PS mark­ings for up to 8 – 10 years.

This is a bud­get­ed main­te­nance item in the Airport’s FY22 Oper­at­ing & Cap­i­tal Bud­get. This ser­vice is offered under State of Flori­da Depart­ment of Trans­porta­tion (FDOT) Con­tract #BEA97 for paint­ing ser­vices. Staff rec­om­mend­ed Board approval of the pur­chase of Ther­mo­plas­tic Sur­face Paint­ed Hold Posi­tion Signs from Flori­da Air­field Main­te­nance, JV not to exceed $90,252.97.

Mr. McFat­ter made a motion to approve the pur­chase and instal­la­tion of semi-per­ma­nent run­way hold line ther­mo­plas­tic mark­ings for Run­way 16 – 34, and Mr. Cut­shaw sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

1. Accept Pub­lic Trans­porta­tion Grant Agree­ment (PTGA) with Flori­da Depart­ment of Trans­porta­tion (FDOT) and Adopt Res­o­lu­tion for Gate 7 Apron Repairs

This Item pro­vid­ed for the accep­tance of a Flori­da Depart­ment of Trans­porta­tion Pub­lic Trans­porta­tion Grant Agree­ment that will pro­vide fund­ing for the con­struc­tion por­tion of Gate 7 Apron Repair. 

Dur­ing the con­struc­tion of the Ter­mi­nal Expan­sion Project, air­craft park­ing on the asphalt sur­faces sur­round­ing Gate 7 caused rut­ting and pave­ment shift­ing. The Apron sur­faces are not smooth and are in need of repair. Accord­ing­ly, a repair project was post­ed as an Invi­ta­tion to Bid per the Airport’s approved pur­chas­ing poli­cies, with the bids being received Novem­ber 16, 2021. The project includes repairs to the exist­ing pave­ment that has devel­oped cracks and ruts by remov­ing 780 SY of asphalt pave­ment and base mate­r­i­al, and replac­ing pave­ment with 16” Port­land Cement Con­crete (PCC) and spec­i­fied base material.

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The Flori­da Depart­ment of Trans­porta­tion is pro­vid­ing a grant to repair the Apron in the amount of fifty per­cent of the cost. Staff was noti­fied of FDOT’s par­tic­i­pa­tion in the project on Novem­ber 16, 2021. The PGTA num­ber will be assigned by FDOT when the grant is formalized.

The total esti­mat­ed bud­get for the con­struc­tion por­tion of the project is $400,000. Fund­ing is antic­i­pat­ed to include par­tic­i­pa­tion in the amount of $200,000 by the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict, and par­tic­i­pa­tion in the amount of $200,000 by the Flori­da Depart­ment of Trans­porta­tion through a PTGA. These funds are not bud­get­ed, but will be paid with the use of exist­ing Air­port funds.

Staff rec­om­mend­ed that the Board accept the Flori­da Depart­ment of Trans­porta­tion – Pub­lic Trans­porta­tion Grant Agree­ment and autho­rize the Board Chair to exe­cute required documents.

Mr. Cut­shaw made a motion to accept the Pub­lic Trans­porta­tion Grant Agree­ment (PTGA) with Flori­da Depart­ment of Trans­porta­tion (FDOT) and Adopt Res­o­lu­tion for Gate 7 Apron Repairs, and Mr. McFat­ter sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

1. ZHA Task Order #58A – Gate 7 Apron Repairs — Design; and #58B – Gate 7 Apron Repairs — Con­struc­tion Services

This Item pro­vid­ed for Board approval of Task Orders #58A and #58B to ZHA as the Airport’s con­tin­u­ing engi­neer­ing con­sul­tant to per­form Engi­neer­ing Services. 

Task Order #58A is to sup­port the prepa­ra­tion of the design bid pack­age, bid eval­u­a­tion, and bid award of the Gate 7 Apron Repairs.

Task Order #58B is for con­struc­tion ser­vices relat­ed to the Gate 7 Apron Repairs.

As part of the Ter­mi­nal Expan­sion Project at Gate 6 and 7, the air­craft park­ing posi­tions were relo­cat­ed mov­ing por­tions of the air­craft park­ing area on the asphalt. Dur­ing the hot sum­mer months, the pave­ment shift­ed caus­ing rut­ting at the air­craft wheel park­ing posi­tions, as well as the wheel areas at the end of the pas­sen­ger board­ing bridge. This area was designed for taxi­ing air­craft and not to accom­mo­date parked aircraft. 

The not-to-exceed costs of Task Order #58A is $26,280 and Task Order #58B is $32,610. This Project is unbud­get­ed and the fund­ing for #58A will be 100% from avail­able excess Air­port funds. Task Order #58B will be fund­ed at 50% from a Grant from Flori­da Depart­ment of Trans­porta­tion with the remain­ing 50% ($16,305) being paid with Air­port funds.

Staff rec­om­mend­ed Board approval of Task Orders #58A and #58B for Engi­neer­ing, Design Ser­vices, and Con­struc­tion Ser­vices for the Gate 7 Apron Repairs.

Vice Chair Melz­er made a motion to approve ZHA Task Order #58A – Gate 7 Apron Repairs — Design; and #58B – Gate 7 Apron Repairs — Con­struc­tion Ser­vices; and Mr. McFat­ter sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

1. Award Bid – Gate 7 Apron Repairs

This Item pro­vid­ed for Board accep­tance of a bid from Phoenix Con­struc­tion Ser­vices, Inc. for Gate 7 Apron repairs. The project includes repairs to the exist­ing pave­ment that has devel­oped cracks and ruts by remov­ing 780 SY of asphalt pave­ment and base mate­r­i­al, and replac­ing pave­ment with 16” Port­land Cement Con­crete (PCC) and spec­i­fied base material. 

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On Octo­ber 26, 2021, the Air­port post­ed an Invi­ta­tion to Bid for repair of the Gate 7 Apron. A non-manda­to­ry Pre-bid meet­ing was held on Tues­day, Novem­ber 2, 2021 at 2:00 p.m. in the Down­stairs Con­fer­ence Room at the Air­port Ter­mi­nal Building.

On Tues­day, Novem­ber 16, two (2) bids were received and opened. All bids were deter­mined to be 

respon­sive. Bids were received from:

C. W. Roberts Con­tract­ing, Inc. Phoenix Con­struc­tion Ser­vices, Inc. 

Bid — $754,449.08 Bid — $365,210.00

This is an unfund­ed repair and will require use of Air­port Funds. Addi­tion­al­ly, Staff is seek­ing par­tic­i­pa­tion by FDOT in the amount of 50% match­ing funds. Air­port por­tion will be approx­i­mate­ly $182,605.00.

Upon review of Bid Tab­u­la­tion and Rec­om­men­da­tion of Award dat­ed Novem­ber 16, 2021, Staff and ZHA rec­om­mend­ed accep­tance of the respon­sive bid from Phoenix Con­struc­tion Ser­vices, Inc. in an amount of $365,210.00 for the Gate 7 Apron Repairs.

Vice Chair Melz­er made a motion to award Bid – Gate 7 Apron Repairs, to Phoenix Con­struc­tion Ser­vices, Inc., and Mr. Cut­shaw sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Con­struc­tion Update:

Entrance Round­about and State Road (SR) 388 Realign­ment (infor­ma­tion only):

Mr. McConnell report­ed that we have received pre­lim­i­nary mock draw­ings from the marketing/​advertising com­pa­ny work­ing with FDOT on the S.R. 388/​Airport Entrance Round­about project on how traf­fic will be rout­ed once the detour takes effect in the first quar­ter of next year. He said at that time, they will work on fin­ish­ing the Round­about itself, and that they will be here for the Decem­ber Board Meet­ing to give a presentation. 

Bay EDA Update:

Bay EDA Pres­i­dent Ms. Bec­ca Hardin report­ed that they have been very busy now that trav­el is open­ing up. She said Bay EDA Vice Pres­i­dent Ben Moor­man attend­ed the Nation­al Busi­ness Avi­a­tion Asso­ci­a­tion Show in Las Vegas and in two days got six leads; two weeks ago, they trav­elled to Ams­ter­dam for the MRO Show in Europe for the first time in two years and met with 16 com­pa­nies in 2 ½ days. She report­ed that since inter­na­tion­al trav­el opened up on Novem­ber 8, many of the leads are anx­ious to come see us. 

Ms. Hardin report­ed that while at the MRO Show they met with Project Venus who may come vis­it ear­ly next year. She said they are part of a huge avi­a­tion con­glom­er­ate in East­ern Europe, and their CEO intro­duced them to sis­ter com­pa­nies who fall under the same umbrella. 

Ms. Hardin report­ed on Project Light­ning Strike who is inter­est­ed in the for­mer GKN facil­i­ty and Bay EDA is very close to being able to announce that facil­i­ty: 200 jobs, $20M capital.

Ms. Hardin report­ed on Project Bea­con, a defense con­trac­tor that ser­vices the Navy; and Project Arrow an advanced man­u­fac­tur­ing com­pa­ny (200 jobs, $11M cap­i­tal); are both inter­est­ed in Ven­ture Crossings.

Ms. Hardin report­ed con­tin­u­ing cor­re­spon­dence with Project Ace; they have received Project Tiger’s finan­cial infor­ma­tion; and they are work­ing on get­ting Project Sky­way here for a visit.

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The Moore Agency Update:

Ms. Katie Spill­man of The Moore Agency report­ed on their hol­i­day-themed brand cre­ative using con­nect­ing and recon­nect­ing with loved ones. Ms. Spill­man showed a short video that will be used in parts as con­tent for adver­tis­ing to rein­force our brand.

Exec­u­tive Direc­tor Report:

Mr. McClel­lan informed the Board that yes­ter­day we accept­ed a Grant for $6.6M for the Air­port Res­cue Act (“CARES 3”).

Last week we had a water leak that has since been repaired, and that Agen­da Item will be brought to the Board next meet­ing for ratification.

Mr. McClel­lan announced sev­er­al com­mu­ni­ty brief­in­gs that he and var­i­ous Board mem­bers will be attend­ing in the near future.

Mr. McClel­lan invit­ed the Board Mem­bers to the Employ­ee Hol­i­day Lun­cheon on Mon­day, Decem­ber 20.

Pub­lic Comments:

There were no Pub­lic Comments.

Adjourn­ment:

The meet­ing was adjourned at approx­i­mate­ly 9:29 a.m.

________________________________ ________________________________

Kathy Gilmore, Exec­u­tive Assis­tant Glen McDon­ald, Chair