November 2019 Meeting Minutes

Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at

9:00 a.m., Novem­ber 20, 2019 by Vice Chair­man McDonald.

The Invo­ca­tion was giv­en by Mr. Russ Mathis.

The Pledge of Alle­giance was led by Vice Chair­man McDonald.

The Exec­u­tive Sec­re­tary called the roll and indi­cat­ed all the Board mem­bers were present except Chairman

Del Lee and Mr. Ken Nelson.

Vice Chair­man McDon­ald announced that two guests from the air­lines were present: Mr. Tim Debord

from Delta Air Lines addressed the Board by say­ing that their five-year lease with ECP expires next year,

and while here for meet­ings to dis­cuss the plans for the next five years, he just want­ed to pass along his

thanks to the Board and Staff for the very pro­duc­tive last five years and for all the finan­cial prudence,

con­sid­er­a­tion, and actions tak­en with regard to the air­lines. Mr. James Seadler from Amer­i­can Airlines

also addressed and thanked the Board say­ing that the ECP Staff has been excel­lent over the last year and

four months that they have been here, and he and Amer­i­can Air­lines also look for­ward to the next five

years.

Mr. McClel­lan added that Ms. Christi­na Wood from South­west Air­lines would also be attend­ing today’s

five-year plan­ning meet­ing, as well as Ms. Shar­la Gard­ner from Unit­ed via tele­con­fer­ence, to gather

infor­ma­tion on what each par­ty wants as part of the nego­ti­a­tion agree­ment and to dis­cuss how can we

con­tin­ue to put forth the best prod­uct to our com­mu­ni­ty. He said that there will be many changes in the

next year or so includ­ing Delta’s retire­ment of the MD-88’s; Amer­i­can fly­ing most­ly CRJ-900’s when they

came in with CRJ-700’s; American’s new non-stop DC ser­vice; United’s ser­vice changes in Spring; and

South­west con­tin­u­ing their Super Sum­mer Weekends.

Mr. Math­is made a motion to accept the Agen­da. Mr. Tusa sec­ond­ed the motion. The vote was

tak­en and the motion passed unanimously.

Reports:

Mr. Park­er McClel­lan pre­sent­ed and reviewed the Activ­i­ty Reports and a dis­cus­sion ensued.

Con­sent Agenda:

a. Board Meet­ing Min­utes – Octo­ber 30, 2019

This item pro­vid­ed for Board approval of the Octo­ber 30, 2019 Board Meet­ing Minutes. 

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b. Approve 2020 Board Calendar

This item pro­vid­ed for Board approval of the 2020 Board Meet­ing Schedule.

c. Approve Pur­chase of Scott Self-Con­tained Breath­ing Appa­ra­tus (SCBA)

This request was the fourth pur­chase in a rota­tion­al pur­chas­ing plan to replace the Self-Contained

Breath­ing Appa­ra­tus and SCBA Bot­tles over a five-year peri­od that are uti­lized by Air­port Fire

Depart­ment (ARFF) per­son­nel in haz­ardous atmos­pheres. The fund­ing for this project is approved as a

Cap­i­tal Expen­di­ture in the Air­port FY2020 Cap­i­tal Equip­ment Bud­get, and Staff rec­om­mend­ed approval to

pur­chase two (2) SCBA Units, four (4) SCBA Bot­tles at a total cost of $15,069.12.

ARFF cur­rent­ly uti­lizes eleven (11) SCBA Units with sev­en of these units in excess of ten (10) years old

and out of war­ran­ty. The remain­ing six (6) Units have been pur­chased as a part of this rotational

pur­chas­ing pro­gram and are just over one (1) and two (2) years old.

The old­er units do not meet cur­rent Nation­al Fire Pro­tec­tion Asso­ci­a­tion Stan­dards for Fire­fight­er Safety.

This pur­chase is the third install­ment in a replace­ment pro­gram to replace Ten (10) SCBA Units in five

years. This pro­gram will also facil­i­tate replace­ment of SCBA Bot­tles. Of the cur­rent SCBA Bottle

inven­to­ry, five (5) bot­tles age out of ser­vice in 2020, four (4) age out in 2021 and the remain­ing eight (8)

age out in 2022.

Pric­ing is in accor­dance with the cur­rent Orange Coun­ty, Flori­da Pur­chas­ing Con­tract (Y17-1095C-MV)

for Fire Res­cue and Haz­ardous Mate­ri­als Sup­plies and Equip­ment. Effec­tive from Decem­ber 8, 2017

through Decem­ber 7, 2018 and amend­ed to con­tin­ue from Decem­ber 8, 2018 through Decem­ber 7, 2019.

Mr. Tusa made a motion to accept the Con­sent Agen­da, and Mr. Math­is sec­ond­ed the motion. The

vote was tak­en and the motion passed unanimously.

Mr. Tusa left the meet­ing at this time.

Busi­ness Items:

a. Pre­sen­ta­tion: Mas­ter Plan Update – Fore­cast (infor­ma­tion only)

CHA Vice Pres­i­dent Mr. Paul Puck­li pre­sent­ed to the Board a fourth update on the Air­port Mas­ter Plan,

this one review­ing the Fore­cast – the first step of what needs to be approved by the FAA/FDOT. Mr.

Puck­li addressed the Board and explained that since the last Board Meet­ing, they have been prepar­ing the

fore­cast of avi­a­tion demand which shows the growth ECP has expe­ri­enced as seen in the Activ­i­ty Report.

Mr. Puck­li explained that he would also be speak­ing on the progress to date, the Fore­cast Sum­ma­ry, the

facil­i­ty require­ments update, and the next activities.

He said that we have com­plet­ed the fore­casts of avi­a­tion demand and sub­mit­ted them to the FAA/FDOT

for their review; after the fore­casts get approved, we will com­plete the facil­i­ty require­ments (what

improve­ments are need­ed with regard to siz­ing of facil­i­ty); and after that we will go into the development

con­cepts, wrap­ping up the 20-month process. 

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Mr. Puck­li reviewed the Fore­cast Sum­ma­ry which showed the growth in enplane­ments, and how in the 20-

year time­frame we expect to more than dou­ble those num­bers. The last Mas­ter Plan was in 2015 and ECP

only had two air­lines. Since then we added two more, the pre­vi­ous two have grown, and ECP is helped by

VPS’s growth as well. He explained that we are in line with the FAA fore­cast lead­ing us to believe there

will not be any prob­lems with the FAA/FDOT approvals which will allow us to move forward.

Mr. Puck­li reviewed the Plan­ning Activ­i­ty Lev­els (PALs) and explained that we have already exceed­ed the

PAL 1 that was fore­cast in the pre­vi­ous Mas­ter Plan, which means we need to con­tin­ue to expand and

improve the hold­ing room space, con­ces­sion areas, adding gates, bag­gage make up area, secu­ri­ty screening

check point and queue area, and the air­craft park­ing apron, and make sure fund­ing is in place to provide

addi­tion­al improvements.

He said we are a very unique air­port in that it is very sea­son­al with peaks on week­ends, there­fore we need

to be fis­cal­ly respon­si­ble in weigh­ing and bal­anc­ing the peak hours in the off-months when planning

activ­i­ty lev­els. He added that the Boe­ing 737 – 800’s are the crit­i­cal design air­craft we are using to

deter­mine facil­i­ty growth. Mr. Puck­li reviewed the GA Facil­i­ty Require­ments, and showed that there

con­tin­ues to be a need to address cor­po­rate use and accom­mo­dat­ing the itin­er­ant apron size for general

air­craft.

Vice Chair­man McDon­ald asked if we had a hangar wait­ing list and a dis­cus­sion ensued.

In sum­ma­ry, Mr. Puck­li reviewed the Facil­i­ty Require­ments that he will bring to the Board in the next few

months which includ­ed the analy­sis of the air­field capac­i­ty show­ing the sin­gle run­ways pro­vide more than

ade­quate capac­i­ty with regard to air­craft oper­a­tions with no improve­ments that are need­ed with increasing

capac­i­ty; the poten­tial for widen­ing some of the taxi­ways in the gen­er­al avi­a­tion area for access to the GA

aprons; and the demand for addi­tion­al hangar space. He added that the Ter­mi­nal Facil­i­ty Requirements

Analy­sis is under way, and the Parking/​Access Facil­i­ty Require­ments are under way.

Mr. Puck­li report­ed that the progress to date includ­ed the sub­mis­sion of both the Work­ing Paper #1

(Inven­to­ry) and Work­ing Paper #2 (Fore­cast), and both are on the ECP web­site; and he said that the

Demand Capac­i­ty and Facil­i­ty Require­ments are near­ing com­ple­tion. He con­clud­ed his presentation

say­ing that there was a PAC Meet­ing the day before for stake­hold­ers, and that Work­ing Paper #3 (Demand

Capac­i­ty and Facil­i­ty Require­ments) and the Alter­na­tives Eval­u­a­tion would be sub­mit­ted next; and the

Pub­lic Meet­ing will not only be for the pub­lic, but for local busi­ness­es, too, and would hap­pen in February

around the time of the Board Meet­ing. Mr. McConnell added that the PAC Meet­ing the day before had an

impres­sive turnout with com­mu­ni­ty involve­ment from EDA, the air­lines, ten­ants, etc., and Mr. Puck­li said

he would be hap­py to do a pre­sen­ta­tion to the Bay Coun­ty and Wal­ton Coun­ty Cham­ber of Com­merce and

local busi­ness­es.

b. Pre­sen­ta­tion: Con­struc­tion Man­ag­er at Risk (CMR) for Ter­mi­nal Expan­sion Project

Update

ZHA President/​CEO Mr. Rick Mellin addressed the Board and report­ed that since the last Board Meeting,

there was a meet­ing with the CMR All­state Con­struc­tion about our expec­ta­tions and lim­i­ta­tions, and

All­state went back and worked with sup­pli­ers and them­selves to work out sched­ules and bud­gets that will

work with­in our require­ments. He report­ed that they are review­ing the costs of two dif­fer­ent paths to

deter­mine which one fits the bud­get and time­line best: one being the mod­u­lar units, and the oth­er a more

con­ven­tion­al­ly built option. He report­ed that they will have their rec­om­men­da­tions with­in a week. He said

that there will be one or two mile­stones for the Board to approve before the next Board Meet­ing in a

spe­cial Board Meet­ing, if the mod­u­lar com­po­nent is the direc­tion select­ed which would require a long lead

time. The pro­ject­ed com­ple­tion of the Project at this time is esti­mat­ed to be June 2020. 

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c. Pre­sen­ta­tion: Flori­da Army Nation­al Guard Update

Mr. McClel­lan addressed the Board say­ing that Mr. McConnell, Ms. Nel­son and he went to the Florida

Army Nation­al Guard’s Lisen­by Facil­i­ty last week and were quite sur­prised how nice it looked. He said

they are work­ing on final­iz­ing the lease with them for the 25 acres on the north­west cor­ner of Johnny

Reaver Rd. and West Bay Pkwy, and will bring it to the Board for approval.

d. Pre­sen­ta­tion: Cov­ered Park­ing Canopy Replace­ment Plan Update

Mr. McClel­lan addressed the Board regard­ing the Cov­ered Park­ing Canopy fab­ric, includ­ing the covered

walk­way, which needs to be replaced as a result of Hur­ri­cane Michael. The com­pa­ny doing the work

would need the entire area emp­ty of parked vehi­cles for an esti­mat­ed 2 ½ to 3 weeks. Mr. McClellan

report­ed that we would start alert­ing the pub­lic after Thanks­giv­ing that the Lot will be closed, and work

would prob­a­bly begin right after the first of Jan­u­ary (dur­ing our down season).

He said that inter­im park­ing would uti­lize the park­ing lot near the Car­go Build­ing for over­sized vehicles;

the over­flow ​“Lot 1” (across the street west of the Long-Term Park­ing Lot) which is being pre­pared now

for the busy Thanks­giv­ing hol­i­day demand; the lot just north of the rental cars’ over­flow called ​“Lot 2”

(we would move the rental cars to behind that build­ing); and we may need over­flow Lot 3 as a back­up plan

(and enter into an agree­ment with the St. Joe Com­pa­ny for what used to be their blue-cov­ered park­ing lot

at the south­east cor­ner of John­ny Reaver Rd. and West Bay Pkwy) and require us rent­ing vans or acquiring

a shut­tle to dri­ve pas­sen­gers to and from the Terminal).

The Bay EDA Update:

Bay EDA Pres­i­dent Bec­ca Hardin addressed the Board and offered the Bay EDA Investor Meet­ing (after

the first of the year) as a forum to com­mu­ni­cate the Mas­ter Plan update to Bay Coun­ty leadership.

Ms. Hardin hand­ed out copies of their Annu­al Report and high­light­ed the per capi­ta wage increase of over

8%, and per capi­ta income increase of 18%, over the last five years.

Ms. Hardin report­ed that she had meet­ings with nine dif­fer­ent com­pa­nies at the MRO Europe Show in

Lon­don, sent out active pro­pos­als for projects, and is antic­i­pat­ing vis­its as a result. She said that Mr.

McClel­lan and she will be vis­it­ing one of the com­pa­nies in Europe and meet­ing with the CEO. She said it

is a fair­ly large and sub­stan­tial MRO oper­a­tion that would need access to the run­way, hire 250 peo­ple and

have a $60M cap­i­tal investment.

Ms. Hardin con­clud­ed by report­ing that the Bay EDA con­tin­ues to work on Project Gator, oth­er projects

which would also need access to the run­way, and looks for­ward to mar­ket­ing as inven­to­ry the Lisenby

prop­er­ty once it is available.

The Moore Agency Update:

There was no presentation. 

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State Road 388 Con­struc­tion Update:

Mr. Richard McConnell addressed the Board report­ing that $14M worth of work has already been done on

the S.R. 388 Project. He pre­sent­ed pho­tos show­ing the sig­nif­i­cant amount of work done at the Entrance

since August 8, 2019 in prepa­ra­tion for the Round­about, and that the flag farm we see now is for the wick

drains in con­junc­tion with the sur­charge process for com­paction (where mois­ture is pressed by weight out

of the sub­soil). Mr. McConnell added that because of the length of the project, the con­trac­tor is looking

for a more semi-per­ma­nent light fix­ture that bet­ter lights the actu­al Entrance point, espe­cial­ly with it now

get­ting dark ear­li­er. He report­ed that because of the amount of work being done, traf­fic con­trol officers

from the State will be try­ing to slow cars down at the inter­sec­tion in the work zone.

Exec­u­tive Direc­tor Report:

Mr. McClel­lan addressed the Board and report­ed there was no finan­cial report this month. He introduced

Kei­th Rogers, the new gen­er­al man­ag­er of Sheltair; and announced the pres­ence of ALPA air­line pilot

union mem­ber, ECP-pilot liai­son, Delta Air Lines cap­tain, and ex-Unit­ed States Air Force colonel Ali

Frohlich, and con­grat­u­lat­ed him on his nom­i­na­tion by the Governor’s Office into the Flori­da Vet­er­ans Hall

of Fame.

Pub­lic Comments:

There were no pub­lic comments.

Adjourn­ment:

The meet­ing was adjourned at approx­i­mate­ly 10:01 a.m.

________________________________ ________________________________

Kathy Gilmore, Exec­u­tive Sec­re­tary Del Lee, Chairman