November 2018 Meeting Minutes

Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:07 a.m., Novem­ber 14, 2018 by Vice Chair­man McDonald.

The Invo­ca­tion was giv­en by Ms. Rhon­da Marchman.

The Pledge of Alle­giance was led by Vice Chair­man McDonald.

The Exec­u­tive Sec­re­tary called the roll and indi­cat­ed that all Board Mem­bers except Chair­man Del Lee, Mr. Jay Tusa, and Ms. Sandy Sims were present.

Mr. John­son made a motion to approve the Agen­da. Mr. Math­is sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Pre­sen­ta­tions:

Ven­ture Cross­ing Update – The St. Joe Company’s Vice Pres­i­dent of Asset Man­age­ment Mr. Dan Velazquez and EDA Pres­i­dent Bec­ca Hardin addressed the Board say­ing they are con­tin­u­ing to work on devel­op­ing Ven­ture Cross­ings Com­merce Park and bring­ing avi­a­tion indus­try com­pa­nies to our area. Mr. Velazquez and Ms. Hardin report­ed that they have been in dis­cus­sions with a com­pa­ny to bring 500 – 700 jobs, Project Pur­ple (200−250 jobs, look­ing for a 200,000 sq. ft. site at Ven­ture Cross­ings), and Project Clear (111 jobs, look­ing for 150,000 sq. ft.).

Mr. Velazquez added that The St. Joe Com­pa­ny announced on Novem­ber 8 that they plan to con­struct, own and oper­ate a new 110 – 125 room brand­ed hotel with a full ser­vice restau­rant and bar, as well as meet­ing space, imme­di­ate­ly adja­cent and con­ve­nient to ECP in the area of the vacat­ed White Con­struc­tion com­pa­ny. The cur­rent cov­ered park­ing lot would remain, and be avail­able to guests. The hotel is expect­ed to open in 2020.

Ms. Hardin added that Bay EDA has been and will be meet­ing all week with a vis­it­ing U.K. com­pa­ny who is inter­est­ed in our part­ner­ship with Gulf Coast State Col­lege in the area of advanced and addi­tive man­u­fac­tur­ing, and has been shar­ing their own advanced insti­tute busi­ness mod­el which is sim­i­lar to Rolls Royce and Boeing.

Hur­ri­cane Michael Update – Mr. Park­er McClel­lan addressed the Board by thank­ing Gulf Pow­er for their efforts; the Air­port was lucky to have had only a min­i­mal amount of dam­age from Hur­ri­cane Michael. Mr. McClel­lan thanked the ECP Staff who under­stood the impor­tance of the recov­ery phase, and helped make the ​“We may dose, but we nev­er close” mot­to a real­i­ty. At 6:00 a.m. the morn­ing after the storm, the Air­port saw 38 heli­copters get 10,000 gal­lons of fuel thanks to Men­zies. On behalf of ECP Staff, Mr. McClel­lan thanked the Board for the Hur­ri­cane Relief Assistance.

Mr. McClel­lan thanked Tony Padil­la, who for ten days fol­low­ing the storm, stayed on the Air­port grounds in the ARFF, fix­ing any­thing elec­tri­cal and work­ing with Ver­i­zon to get two mini cells past our fire­walls, and then vol­un­teered down­town until mid­night each night to help oth­ers in need. Tony thanked the Board and Mr.

McClel­lan for rec­og­niz­ing him, say­ing that his heart went out to all those who suf­fered and were affect­ed by the storm.

Mr. McClel­lan showed pho­tos of two hangars (not owned by ECP) that were dam­aged from Hur­ri­cane Michael, the ECP Cov­ered Parking’s small sec­tion of the cov­er that more than like­ly was caused by a bro­ken cable – no cars were dam­aged), and the St. Joe cov­ered park­ing where their cov­er­ing was severe­ly dam­aged, but was able to stage 280 ambu­lances imme­di­ate­ly after the storm. Mr. McClel­lan showed slides of the stag­ing area for the Nation­al Guard’s ​“tent city.” He added that some flash­ing on the Ter­mi­nal roof top, a sky­light, and flash­ing on the Main­te­nance build­ing was also damaged.

Mr. McClel­lan said that ECP saw many vis­i­tors for two weeks after Hur­ri­cane Michael rang­ing from U.S. Pres­i­dent Don­ald Trump, Vice Pres­i­dent Mike Pence, the Gov­er­nor, Sen­a­tors, Con­gress­men, the Post­mas­ter Gen­er­al, the Sec­re­tary of the Air Force, and many Cab­i­net mem­bers, among oth­ers. He fin­ished his pre­sen­ta­tion say­ing that Amer­i­can, South­west and Unit­ed were all back to their nor­mal flight sched­ules, and Delta antic­i­pates being back to full flight sched­ules by the end of the week. In the mean­time, Delta has been fly­ing in larg­er air­craft that hold more passengers.

Reports:

Mr. Park­er McClel­lan pre­sent­ed and reviewed the Activ­i­ty Reports for Sep­tem­ber and Octo­ber. There were no Finan­cial Reports for Sep­tem­ber or October.

Con­sent Agenda:

a. Board Meet­ing Min­utes – Sep­tem­ber 26, 2018

This item pro­vides for Board approval of the Sep­tem­ber 26, 2018 Board Meet­ing Minutes.

b. Approve 2019 Board Calendar 

This item pro­vides for Board approval of the 2019 Board Meet­ing Calendar.

Mr. John­son made a motion to approve the Con­sent Agen­da and Mr. Nel­son sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Busi­ness Items:

a. Approval to Encum­ber Funds for FY 2018 Raised Ter­mi­nal Cross­walks Cap­i­tal Project

This item pro­vides for Board approval to encum­ber funds for the curb mod­i­fi­ca­tion at the Ter­mi­nal Entrance Cross­walks Project.

Mr. Nel­son made a motion to approve encum­ber­ing funds for the FY 2018 Raised Ter­mi­nal Cross­walks Cap­i­tal Project and Mr. Math­is sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

b. Accept RFP for Fuel Farm Facil­i­ties Main­te­nance and Operations

This item pro­vides for Board approval to award the con­tract for man­age­ment, main­te­nance and oper­a­tion of the Fuel Farm Facil­i­ties at North­west Flori­da Beach­es Inter­na­tion­al Air­port to Men­zies Aviation.

Mr. Math­is made a motion to award the con­tract for man­age­ment, main­te­nance and oper­a­tion of the Fuel Farm Facil­i­ties at North­west Flori­da Beach­es Inter­na­tion­al Air­port to Men­zies Avi­a­tion, and Mr. John­son sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

c. Rat­i­fi­ca­tions:

1. Rat­i­fi­ca­tion of the Exec­u­tive Director’s Approval of a Mem­o­ran­dum of Under­stand­ing with the Flori­da Depart­ment of Man­age­ment Ser­vices’ Guard Base Camp

This item pro­vides for Board rat­i­fi­ca­tion of the exe­cu­tion of a Mem­o­ran­dum of Under­stand­ing with the Flori­da Depart­ment of Man­age­ment Ser­vices for the estab­lish­ment of a Base Camp for the dis­tri­b­u­tion and stor­age of emer­gency sup­plies and equipment.

2. Rat­i­fi­ca­tion and Approval for Use of Reserve Funds for Hur­ri­cane Michael Assistance

This item pro­vides for Board rat­i­fi­ca­tion of the use of reserve funds to pro­vide employ­ee assis­tance as a result of Hur­ri­cane Michael.

3. Rat­i­fi­ca­tion for Approval of Space/​Use Agree­ment with Unit­ed Rentals Real­ty, LLC

This item pro­vides for the Board’s rat­i­fi­ca­tion of a Space/​Use Agree­ment with Unit­ed Rentals Real­ty, LLC.

After Board dis­cus­sion, Mr. John­son made a motion to accept the Board Rat­i­fi­ca­tions, and Mr. Nel­son sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

The Moore Agency Update:

Ms. Katie Spill­man of The Moore Agency report­ed that as Hur­ri­cane Michael began a steady track toward the Flori­da Pan­han­dle, they worked close­ly with ECP Staff on the emer­gency com­mu­ni­ca­tions strat­e­gy to proac­tive­ly address pas­sen­ger and com­mu­ni­ty con­cerns and ques­tions relat­ed to trav­el through ECP. Pas­sen­gers were sat­is­fied with their lev­el of respons­es through social media, and they mon­i­tored local media sources and offi­cial state­ments to keep response infor­ma­tion up-to-date. Ms. Spill­man report­ed a huge spike in online traf­fic (up 87.55% month over month) just before and dur­ing the hur­ri­cane as pas­sen­gers checked flights, facil­i­ty ser­vices, news pages and park­ing infor­ma­tion. They encour­aged social media fol­low­ers to send in their ​“Pho­to Fri­day” pho­tos show­ing the good things they were see­ing after the storm – ​“Pan­han­dle Strong” images.

Ms. Spill­man was hap­py to report that each goal they had set for the entire year of 2018 (increase traf­fic from ECP web­site to part­ner air­line web­sites, increase total web­site ses­sions, secure more than 1.6M earned media impres­sions, increase newslet­ter dis­tri­b­u­tion, and increase Insta­gram growth) was met and exceed­ed in October.

Exec­u­tive Direc­tor Report:

Mr. McClel­lan informed the Board that as a result of Mr. Nelson’s encour­age­ment for an ECP Staff Thank You Lunch, Sonny’s BBQ catered the event and 215 employ­ees showed up for ham­burg­ers and hot dogs grilled on site, as well as sides, bev­er­ages and desserts.

Mr. McClel­lan report­ed that the Ter­mi­nal Expan­sion Project would con­tin­ue. He report­ed that 85% of ECP Staff had some form of dam­age from the hur­ri­cane, and 30% were dis­placed (stay­ing with family/​friends, but none were home­less). He said that Help­ing Fam­i­lies Flori­da would be avail­able for Staff who need­ed to talk through the feel­ings they were expe­ri­enc­ing as a result of Hur­ri­cane Michael.

Mr. McClel­lan pre­sent­ed a framed pho­to to Vice Chair­man McDon­ald of Marine Heli­copter Squadron One, with the mes­sage, ​“Our sin­cer­est to the entire Air­port Staff for the fan­tas­tic sup­port, Marine Heli­copter Squadron One, Hur­ri­cane Michael, Octo­ber 2018; signed by Colonel, USMC Com­mand­ing Offi­cer Gar­rett R. Hoffman.

Pub­lic Comments:

There were no pub­lic comments.

Adjourn­ment:

The meet­ing was adjourned at approx­i­mate­ly 9:49 a.m.

Kathy Gilmore, Exec­u­tive Sec­re­tary Del Lee, Chairman