MEET­ING MINUTES

PANA­MA CITY – BAY COUN­TY AIR­PORT AND INDUS­TRI­AL DISTRICT

Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:00 a.m., Novem­ber 15, 2017 by Chair­man Mathis.

The Invo­ca­tion was giv­en by Mrs. Rhon­da March­man. The Pledge of Alle­giance was led by Chair­man Mathis.

The Exec­u­tive Sec­re­tary called the roll and indi­cat­ed that Chair­man Russ Math­is, Ms. Sandy Sims and Mr. Jay Tusa were in atten­dance and Mr. Ken Nel­son was on the tele­phone to make a quorum.

Fol­low­ing Board dis­cus­sion, Ms. Sandy Sims made a motion to allow Mr. Ken Nel­son to par­tic­i­pate in the Board meet­ing via tele­phone. Mr. Jay Tusa sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Reports:

Mr. Park­er McClel­lan pre­sent­ed and reviewed the Activ­i­ty Report.

Mr. McClel­lan stat­ed that there would not be a Finan­cial Report due to the ear­ly date of the Novem­ber Board meet­ing. How­ev­er, Ms. Dar­lene Nel­son was avail­able to answer any ques­tions for the Board mem­bers regard­ing Finan­cial Statements.

Con­sent Agenda:

a. Board Meet­ing Min­utes – Octo­ber 25, 2017

This item pro­vides for Board approval of the Octo­ber 25, 2017 Board Meet­ing Minutes.

b. By Laws Dis­cus­sion Min­utes – Octo­ber 25, 2017

This item pro­vides for Board approval of the Octo­ber 25, 2017 By Laws Dis­cus­sion Minutes.

c. Approve 2018 Board Meet­ing Calendar

This item pro­vides for Board approval of the 2018 Board Meet­ing schedule.

d. Approve Dis­pos­al of Sur­plus Property

This item pro­vides for Board approval and autho­riza­tion for the sale, trade, and/​or dis­pos­al of sur­plus inven­to­ry items.

e. Rat­i­fi­ca­tion of Con­sent to Assignment

This item pro­vides for Board approval to write off uncol­lectible accounts for FY 2017.

f. Approve Rep­re­sen­ta­tion Des­ig­na­tion – Pub­lic Risk Management

This item pro­vides for Board approval to des­ig­nate a rep­re­sen­ta­tive and an alter­nate to serve on Pub­lic Risk Management’s Board of Directors.

Ms. Sims made a motion to approve the Con­sent Agen­da. Mr. Tusa sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Busi­ness Items:

a. Approve Sheltair Agree­ment Amendment

This item pro­vides for Board approval of a fourth Amend­ment to the Sheltair Lease Agreement.

In 2014, the Board approved a request from Sheltair cre­at­ing Option Par­cel 3 and mod­i­fy­ing Option Par­cel 2 to remove approx­i­mate­ly 5 acres which was sub­se­quent­ly added to the per­ma­nent leased area and devel­oped into an air­craft park­ing ramp.

A new request has been received ask­ing to trans­fer Option Par­cel 2 to a per­ma­nent leased area, ter­mi­nate the heli­copter pad and trans­fer the square footage to a per­ma­nent leased area, add a new Option Par­cel 4 to the lease, stan­dard­ize the Option Par­cel fee sched­ule and extend the lease as a result of addi­tion­al development.

Addi­tion­al­ly, Sheltair has request­ed a 5 year exten­sion to their 30-year lease con­tin­gent upon the com­ple­tion of a new hangar and asso­ci­at­ed ramp. With Amend­ment 4, Sheltair will be leas­ing more than 20 acres.

Mr. Mike Ler­ma was avail­able to answer ques­tions for the Board. Sheltair is an excel­lent part­ner and rep­re­sents gen­er­al avi­a­tion very well as a flag hold­er at ECP. Ms. Sims thanked Mr. Ler­ma for Sheltair’s part­ner­ship and the pos­i­tive image that they portray.

The fis­cal impact of Amend­ment 4 will increase rev­enues for the FY2018 Bud­get and the increase will con­tin­ue through­out the term of the lease unless fur­ther amended.

Ms. Sims made a motion to approve Amend­ment 4 to Sheltair’s Lease Agree­ment and to autho­rize the Board Chair­man or his designee to exe­cute the Amend­ment fol­low­ing sat­is­fac­to­ry legal review. Mr. Tusa sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

b. Board Oper­at­ing Procedures

This item pro­vides for Board approval of Board Oper­at­ing Procedures.

In dis­cus­sions held in Sep­tem­ber and Octo­ber, By Laws, to be known as Board Oper­at­ing Pro­ce­dures, were pro­posed, devel­oped and dis­cussed. They address such things as meet­ings, orga­ni­za­tion, admin­is­tra­tion, and han­dling Air­port Rules and Reg­u­la­tions. The Oper­at­ing Pro­ce­dures are estab­lished in the best inter­est of the Air­port and in con­junc­tion with the Flori­da Statutes to ensure Board com­pli­ance with applic­a­ble laws.

Mr. Tusa made a motion to approve the Board Oper­at­ing Pro­ce­dures. Ms. Sims sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Bay EDA:

Ms. Bec­ca Hardin was avail­able to answer Board ques­tions. She also advised that Bay EDA con­tin­ues to be in con­tact and fol­low up with com­pa­nies she met with at indus­try shows this year. Projects Soho and Blue Star con­tin­ue to be the most active.

Exec­u­tive Direc­tor Report:

Fire Chief Austin Andrews made a post-inci­dent review pre­sen­ta­tion to the Board. The inci­dent, on Novem­ber 10th, involved a Cess­na that was turned over and leak­ing fuel on to the run­way; there were no injuries. Coop­er­a­tion between Air­port Depart­ments and local and fed­er­al resources went smooth­ly allow­ing the run­way to be closed for approx­i­mate­ly only two hours.

Only two flights were effect­ed; one was divert­ed to Tal­la­has­see and the oth­er returned to Hous­ton and arrived to ECP lat­er that same day.

Mr. Richard McConnell gave the Board an update on the Exit Lane project. There will be two phas­es to the project which will include ter­mi­nal mod­i­fi­ca­tion and then installing the technology.

Con­trac­tors are con­struct­ing a tem­po­rary exit lane so mod­i­fi­ca­tions can be made to the ter­mi­nal where the new tech­nol­o­gy will be installed. After the tech­nol­o­gy is installed, it will no longer be nec­es­sary to have some­one as a safe­guard at the exit lane.

Mr. McClel­lan con­firmed that three pre-appli­ca­tions were sub­mit­ted to Tri­umph Gulf Coast, Inc. The pre-appli­ca­tions were for the Cross­wind Run­way, Project Soho and Project Blue Star. The final appli­ca­tions will go before the Board for approval before being submitted.

Oth­er Business:

Mr. McClel­lan announced that the Employ­ee Hol­i­day Lun­cheon will be Decem­ber 21 at noon.

Pub­lic Comments:

There were no pub­lic comments.

Adjourn­ment:

The meet­ing was adjourned at approx­i­mate­ly 9:55 a.m.


Tal­isa Price, Exec­u­tive Sec­re­tary Russ Math­is, Chairman