MEET­ING MINUTES

PANA­MA CITY – BAY COUN­TY AIR­PORT AND INDUS­TRI­AL DISTRICT

Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:00 a.m., May 19, 2021 by Chair Glen McDonald. 

The Invo­ca­tion was giv­en by Vice Chair Hol­ly Melzer.

The Pledge of Alle­giance was led by Chair McDonald.

The Exec­u­tive Sec­re­tary called the roll and indi­cat­ed all the Board mem­bers were present in per­son with the excep­tion of Mr. James Johnson.

Chair McDon­ald asked if there were any Items on the Amend­ed Agen­da, includ­ing the Con­sent Agen­da, that any Board mem­ber would like to move, and if not, to make a motion to accept the Amend­ed Agenda.

Vice Chair Melz­er made a motion to accept the agen­da, and May­or Shel­don sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Reports:

Mr. Park­er McClel­lan pre­sent­ed the Activ­i­ty Reports, and announced that April had the high­est num­ber of pas­sen­gers in the his­to­ry of the Air­port (26% over 2019).

Mrs. Dar­lene Gor­don pre­sent­ed the Finan­cial Reports.

Con­sent Agenda:

  1. Board Meet­ing Min­utes – April 21, 2021
  2. This Item pro­vid­ed for Board approval of the April 21, 2021 Board Meet­ing Minutes.
  1. Approve Dis­pos­al of Sur­plus Property

This Item pro­vid­ed for the Board’s autho­riza­tion for the sale and/​or dis­pos­al of sur­plus inven­to­ry items.

It was been deter­mined by Staff that the fol­low­ing items are no longer need­ed to sup­port the oper­a­tion of the Air­port and should be declared surplus:

  • Build­ing Light Wall­packs (Replaced in 2021 with LED)
  • Park­ing Man­age­ment Con­trol Equip­ment (Replaced in 2021 with new/​updated equipment)
  • Fuel Man­age­ment Con­trol Equip­ment (Replaced in 2020 with new/​updated equipment)

Staff was seek­ing Board autho­riza­tion to dis­pose of the list­ed items as sur­plus prop­er­ty, sell by elec­tron­ic auc­tion, or dis­pose of as appro­pri­ate. In the past, Staff has uti­lized Gov​Deals​.com and intends to con­tin­ue to uti­lize for these and oth­er items. The FY21 Oper­at­ing and Cap­i­tal Improve­ment Bud­get will be pos­i­tive­ly impact­ed by pro­ceeds gained from the sale of these items. 

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  1. Accept Pub­lic Trans­porta­tion Grant Agree­ment (PTGA) – for Facil­i­ty Rehab — Doors and Equip­ment, and Adopt Res­o­lu­tion – Project: 423364−7−94−01

This Item pro­vid­ed for the accep­tance of a Flori­da Depart­ment of Trans­porta­tion (FDOT) Pub­lic Trans­porta­tion Grant Agree­ment (PTGA) that will pro­vide fund­ing for Facil­i­ty Rehab — Doors and Equip­ment at North­west Flori­da Beach­es Inter­na­tion­al Airport. 

The Air­port opened for com­mer­cial air ser­vice in May 2010. Growth rates over the last sev­er­al years have increased pas­sen­ger lev­els and the total num­ber of cus­tomers enter­ing and exit­ing the Ter­mi­nal building. 

There are four entrances in the front of the Ter­mi­nal Build­ing, each of which con­tain two sets of auto­mat­ic open­ing entrance doors to the Ter­mi­nal Build­ing. These doors are begin­ning to fail mechan­i­cal­ly and need replac­ing. The doors have out­lived their use­ful life, and refur­bish­ment is cost prohibitive.

The Flori­da Depart­ment of Trans­porta­tion (FDOT) is pro­vid­ing a grant to replace the door sets in the amount of fifty per­cent of the cost. The door replace­ment project will be con­tract­ed through the Air­ports approved pur­chas­ing policies.

The total esti­mat­ed bud­get for the project and the grant amount is $274,000. Fund­ing is antic­i­pat­ed to include par­tic­i­pa­tion in the amount of $137,000 by the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict, and par­tic­i­pa­tion in the amount of $137,000 by the Flori­da Depart­ment of Trans­porta­tion through PTGA 423364−7−94−01.

Staff rec­om­mend­ed the Board accept this Flori­da Depart­ment of Trans­porta­tion – Pub­lic Trans­porta­tion Grant Agree­ment and autho­rize the Board Chair­man to exe­cute required documents.

May­or Shel­don made a motion to accept the Con­sent Agen­da, and Vice Chair Melz­er sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Busi­ness Items:

  1. COVID-19 Update

Mr. McClel­lan began the update rec­og­niz­ing Mr. Ron Jar­mon, aer­i­al pho­tog­ra­ph­er, as a great asset to the Air­port, and direct­ed the Board to one of the pho­tos tak­en by Mr. Jar­mon show­ing the park­ing lots are final­ly start­ing to fill up again since the pan­dem­ic. Mr. McClel­lan informed the Board that accord­ing to an arti­cle pub­lished by Sim­ple Fly­ing, an avi­a­tion news web­site, ECP’s pas­sen­ger capac­i­ty for this sum­mer is more than 58% greater than dur­ing the sum­mer of 2019 (575,000 avail­able seats); and that is the fourth largest per­cent­age of growth com­pared to oth­er air­ports across the U.S. And, in the Top Ten, the Pan­han­dle has three of the spots. Mr. McClel­lan added that our costs will increase, includ­ing labor, jan­i­to­r­i­al, etc., and con­tract amend­ments will not require Board approval unless there was an objection. 

This Item was for infor­ma­tion­al pur­pos­es only and required no for­mal action by the Board.

  1. Award Engi­neer­ing Con­sul­tant Ser­vices Con­tract to ZHA, Inc.

This Item pro­vid­ed for Board approval of the ZHA Engi­neer­ing Con­sult­ing Ser­vices Contract to pro­vide con­tin­u­ing engi­neer­ing ser­vices for the Airport.

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  • A Request for Qual­i­fi­ca­tions was issued in Novem­ber 2020 and again in Feb­ru­ary 2021, due to lack of response, and ques­tions involv­ing the DBE Pro­gram. The Board-appoint­ed Engi­neer­ing Con­sult­ing Selec­tion Com­mit­tee reviewed the four sub­mit­tals and pre­sent­ed a rec­om­men­da­tion to the Board as to the rank­ing of the firms.
  • The Selec­tion Com­mit­tee met on April 9, 2021 to review and dis­cuss the sub­mit­tals and unan­i­mous­ly ranked ZHA as the high­est ranked firm. At the April 21, 2021 Board Meet­ing, the Board approved the rank­ing of the firms and autho­rized Staff to nego­ti­ate with ZHA and return with a con­tract at the May 21, 2021 Board Meeting.
  • The Con­tract was includ­ed in the RFP and ZHA had no excep­tions to the Con­tract. The rate sched­ule is very sim­i­lar to the last con­tract with an aver­age increase of approx­i­mate­ly 6.2%, with the excep­tion of a cou­ple of positions.
  • Costs asso­ci­at­ed with this con­tract will be includ­ed in projects, annu­al bud­get and approved task orders.
  • Staff rec­om­mend­ed the award of the con­tract to ZHA, Inc. for Engi­neer­ing Con­sult­ing Ser­vices, and autho­riza­tion for the Board Chair­man to exe­cute the required doc­u­ments fol­low­ing sat­is­fac­to­ry legal review.
  • Mr. Will Cramer made a motion to Award Engi­neer­ing Con­sul­tant Ser­vices Con­tract to ZHA, Inc., and Vice Chair Melz­er sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.
  1. Approve Change Order #2 – Tran­sient Apron Project, C.W. Roberts, Inc.

This Item pro­vid­ed for the Board’s approval of Task Order #50-A2 to ZHA as the Airport’s con­tin­u­ing engi­neer­ing con­sul­tant to per­form Pro­fes­sion­al Mate­r­i­al Test­ing Ser­vices in sup­port of the Airport’s Air­craft Park­ing Apron Phase 1 con­struc­tion project at the Airport.

On Jan­u­ary 28, 2021, the Air­port began a project to expand the recent­ly com­plet­ed Pub­lic Tran­sient Air­craft Park­ing Apron. The cur­rent project involves the con­struc­tion of a 210’ x 225’ addi­tion adja­cent to the west side of the cur­rent tran­sient apron.

This Task Order is to pro­vide for Mate­r­i­al Test­ing Ser­vices dur­ing the con­struc­tion of the addi­tion­al air­craft park­ing apron project. 

The not-to-exceed cost of this Task Order is $14,700. Fund­ing is avail­able in the FY 2021 Oper­a­tion and Main­te­nance Bud­get and is reim­bursable through a Pub­lic Trans­porta­tion Grant Agree­ment (PTGA) with the Flori­da Depart­ment of Trans­porta­tion at a ratio of 50/50.

Mr. McClel­lan invit­ed Mr. Rick Mellin to approach the Board. Mr. Mellin first thanked the Board for award­ing ZHA the con­tract for anoth­er five years, and reit­er­at­ed the Item description. 

Mr. Del Lee made a motion to approve Change Order #2 – Tran­sient Apron Project, C.W. Roberts, Inc. and Mr. Jay Tusa sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Con­struc­tion Update (infor­ma­tion only):

  1. Air­craft Park­ing Apron Expansion

Mr. Richard McConnell report­ed on the Air­craft Park­ing Apron Expan­sion Project Phase 1 stat­ing the

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project must be com­plet­ed by July 1 per our fund­ing dead­line, and it is on sched­ule with the asphalt base with con­crete on top being poured. He said the only hold up has been weath­er delays. 

  1. Air­port Entrance Round­about and State Road (SR) 388 Realignment

Mr. McConnell report­ed the curb and gut­ter are being poured and the detour allow­ing room for the Air­port Entrance Round­about con­struc­tion is being done. He explained how the detour for dri­vers trav­el­ling east out of the Air­port Entrance (dri­vers will turn right (west) out of the Air­port, merge onto the new four-lane SR 388, cross over to the old SR 388, and then dri­ve east to avoid the Round­about work) is esti­mat­ed to be ready for use in August. He said there will be pub­lic notices and sig­nage to alle­vi­ate any issues for our pas­sen­gers with the detour. Mr. McConnell report­ed the bridge between the Air­port Entrance and SR 79, and the entrance at SR 79, are being worked on and the SR 388 Project is still on bud­get and on sched­ule. To answer Chair McDonald’s ques­tion on when the new four-lane SR 388 to SR 77 will begin (to the east), Mr. McConnell report­ed the TPO has moved the project up on the list, but it is only approved for design and not for con­struc­tion, and no fund­ing is avail­able yet for that construction.

Bay EDA Update:

Bay EDA Pres­i­dent Ms. Bec­ca Hardin intro­duced new Bay EDA Vice Pres­i­dent Mr. Ben Moor­man, past Senior Project Man­ag­er for The St. Joe Company.

Ms. Hardin report­ed that Chair McDon­ald, Mr. McClel­lan, and she attend­ed the MRO Show in Orlan­do, and attend­ed 15 meet­ings in 1 ½ days, with six com­pa­nies antic­i­pat­ed to turn into real prospects with vis­its here. Last week one vis­it­ed, one would be vis­it­ing today, and anoth­er tomorrow. 

Ms. Hardin report­ed Project Gator’s pres­i­dent and vice pres­i­dent would be vis­it­ing all day next week, along with their key project man­ag­er engi­neer­ing firm, Space Flori­da, and the Air­port – the meet­ing would hope­ful­ly result in a stake in the ground. She reit­er­at­ed the impor­tance of the Tran­sient Apron in bring­ing future projects.

The Moore Agency Update:

Katie Spill­man of The Moore Agency shared a brief update on recent activ­i­ty includ­ing Insta­gram posts named ​“This and That” – a fun way to inter­act with fol­low­ers. Ms. Spill­man report­ed on their print exe­cu­tion using one of the ECP Ready Sum­mer Cre­ative Cam­paign Con­cepts (emo­tion­al impact of trav­el­ing again), that it will be in eight news­pa­pers across the Pan­han­dle, and in an ad in Emer­ald Coast Mag­a­zine. Next up will be the busi­ness trav­el con­cept in Bay Biz and the Cir­cuit run. Ms. Spill­man described the water can­non salute for Amer­i­can Air­lines’ Philadel­phia inau­gur­al flight, and report­ed that Park­er was on the Don and Veron­i­ca Live Morn­ing Radio Show report­ing on pas­sen­ger growth, non-stop des­ti­na­tions, and the upcom­ing busi­ness season. 

Look­ing ahead will be final­iz­ing the dig­i­tal pieces sup­port­ing the ECP Ready 2.0 Cam­paign (both sta­t­ic and ani­mat­ed assets), and cel­e­brat­ing ECP’s 11th anniver­sary. Ms. Spill­man announced an orig­i­nal pho­tog­ra­phy shoot next week at ECP that will give us tools for our social media, updat­ing our web­site, and shots avail­able for the media and our stake­hold­ers. Ms. Spill­man also report­ed remind­ing our pas­sen­gers via social media – and an email blast went out last night, and reminders will con­tin­ue through­out our busy sea­son – to make ground trans­porta­tion reser­va­tions well in advance if they can.

Exec­u­tive Direc­tor Report:

Mr. McClel­lan addressed the Board by describ­ing Amer­i­can Air­lines’ inau­gur­al Philadel­phia flight and how sur­prised the crew and pas­sen­gers were when they saw the water can­non salute; and announced the 

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open­ing of a Mother’s nurs­ing room near Gate 7 (down the esca­la­tor), report­ing it has been used 20 times in the last 1 ½ weeks – after only a half dozen requests in the past year for such a room. He said it can be unlocked by call­ing the AOC phone num­ber post­ed on a sign at the door, and can be locked from the inside (but can be unlocked from the out­side in an emergency). 

Mr. McClel­lan announced Assis­tant Main­te­nance Man­ag­er Mr. Jabo Jackson’s retire­ment after 24 years of ser­vice, and that Thomas David­son will be replac­ing him in that position. 

Mr. McClel­lan end­ed his report inform­ing the Board that First Class Con­ces­sions should have their food and bev­er­age restau­rant open in the Gate 7 area mid-June, with a tem­po­rary kiosk open­ing this week­end to help with the great demand, and remarked what an out­stand­ing job they have been doing.

Pub­lic Comments:

There were no Pub­lic Comments.

Adjourn­ment:

The meet­ing was adjourned at approx­i­mate­ly 9:42 a.m.

________________________________ ________________________________

Kathy Gilmore, Exec­u­tive Assis­tant Glen McDon­ald, Chair