The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:00 a.m., May 23, 2018 by Vice Chair­man Lee.

The Invo­ca­tion was giv­en by Mrs. Rhon­da Marchman.

The Pledge of Alle­giance was led by Vice Chair­man Del Lee.

The Exec­u­tive Sec­re­tary called the roll and indi­cat­ed that all Board Mem­bers were present except Chair­man Russ Mathis.


Mr. Park­er McClel­lan pre­sent­ed and reviewed the Activ­i­ty Report. Ms. Dar­lene Nel­son pre­sent­ed and reviewed the Finan­cial Report. Con­sent Agenda:

Board Meet­ing Min­utes – April 252018

This item pro­vides for Board approval of the April 25, 2018 Board Meet­ing Minutes.

Approve Audit Services

This item pro­vides for approval by the Board for the accep­tance of a Let­ter of Engage­ment with Tip­ton, Mar­ler, Gar­ner & Chas­tain to per­form the FY2018 finan­cial audit.

Approval of Ricon­do and Asso­ciates, Inc. Task Order — Budget

This item pro­vides for Board approval for Ricon­do and Asso­ciates to pro­vide assis­tance with the prepa­ra­tion of the 2018 Set­tle­ment Doc­u­ments, devel­op­ment of 2019 Rates and Charges, and var­i­ous air­port con­sul­ta­tion issues as needed.

Ms. Sims made a motion to approve the Con­sent Agen­da. Mr. McDon­ald sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Busi­ness Items:

  1. Sun­shine Shut­tle Presentation

Ms. Sims explained to the Board that Mr. James Finch, own­er of Sun­shine Shut­tle, had request­ed to meet with her regard­ing ground trans­porta­tion ser­vices at ECP. Ms. Sims asked that Sun­shine Shut­tle be allowed to make a

pre­sen­ta­tion to the entire Board. At the April Board meet­ing, it was decid­ed that the Con­ces­sion Agree­ment with Sun­shine Shut­tle would allowed to expire on May 252018.

Mr. Finch made a pre­sen­ta­tion to the Board regard­ing the ser­vices that Sun­shine Shut­tle offers to the pas­sen­gers of ECP. Dis­cus­sion ensued con­cern­ing the expec­ta­tions of ground trans­porta­tion needs with and with­out a kiosk in the Ter­mi­nal. Staff will work dili­gent­ly to make sure that all pas­sen­ger needs are met in their trav­el from the Air­port when there is no longer a kiosk in the Ter­mi­nal. Con­tin­gency plans are already in place with ground trans­porta­tion com­pa­nies and Air­port Police to meet demand. After the dis­cus­sion, it was deter­mined that the Board will adhere to its pre­vi­ous deci­sion to let the Con­ces­sion Agree­ment expire.

This item was for infor­ma­tion­al pur­pos­es only and required no action by the Board.

  1. FEMA Update – No Action Required

Mr. Rick Mellin, of ZHA, addressed the Board regard­ing the work that has been done around the Air­port result­ing from the dam­age done by 20” of rain over a week­end in 2014. There were 24 sites that were in need of repair and they were com­bined into two projects to stream­line the process. The Air­port worked with FEMA on Project Work­sheets to help fund the repair projects. Most of the funds that were request­ed in those Projects Work­sheets were denied and appeals are in the process for both projects.

Phoenix Con­struc­tion has extend­ed their bid for the work on the sec­ond phase while deci­sions from FEMA are awaited.

This item was for infor­ma­tion­al pur­pos­es only and required no action by the Board.

  1. Amer­i­can Air­lines Update – No Action Required

Mr. McClel­lan announced that the office space for Amer­i­can Air­lines has been com­plet­ed. GAT, the ground han­dler for Amer­i­can Air­lines, is antic­i­pat­ed to occu­py the space this week while they begin their train­ing. Weath­er has impact­ed the con­struc­tion time­line for the Bag­gage Make Up area, but is expect­ed to be com­plete before June 7. Amer­i­can will be com­ing into town next week and the kick­off will be at their Tick­et Counter at 11:30 a.m. on June

7. An invi­ta­tion will go out to the Board and to oth­ers in the com­mu­ni­ty. ECP is very excit­ed to be wel­com­ing Amer­i­can Airlines.

This item was for infor­ma­tion­al pur­pos­es only and required no action by the Board.

  1. Exec­u­tive Direc­tor Per­for­mance Evaluation

This item pro­vides for Board dis­cus­sion regard­ing the issue of the Exec­u­tive Director’s annu­al per­for­mance evaluation.

Under his employ­ment con­tract, and accord­ing to the new Exec­u­tive Board Oper­at­ing Pro­ce­dures, the Board per­forms an annu­al per­for­mance eval­u­a­tion for the posi­tion of the Exec­u­tive Direc­tor. Vice Chair­man Lee met with Mr. McClel­lan to con­duct an eval­u­a­tion and review his per­for­mance for this past year. Vice Chair­man Lee rat­ed his over­all eval­u­a­tion as Above Aver­age”, and rec­om­mend­ed he receive a 2.7% raise, effec­tive April 1, 2018, rais­ing his annu­al salary to $164,420.

Vice Chair­man Lee addressed the Board, stat­ing that he reviewed each Board mem­bers eval­u­a­tion of Mr. McClel­lan indi­vid­u­al­ly and then col­lec­tive­ly and hav­ing the full knowl­edge of the Board was very help­ful in com­ing to a deter­mi­na­tion this year.

In accor­dance with the Board Oper­at­ing Pro­ce­dures, each Board mem­ber turns in an indi­vid­ual review of the Exec­u­tive Direc­tors per­for­mance. Those indi­vid­ual reviews are then com­piled to arrive at an aggre­gate score. Mr. Ken Nel­son and Ms. Sandy Sims agreed that the new process was excellent.

Fol­low­ing Board dis­cus­sion, Mr. Nel­son made a motion to autho­rize the 2.7% salary adjust­ment for the Exec­u­tive Direc­tor. Mr. John­son sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Bay EDA Update:

Ms. Bec­ca Hardin shared that she and about twen­ty oth­ers were able to trav­el to Hol­lo­man Air Force Base in Alam­ogor­do, New Mex­i­co to meet with pilots and air­men in the MQ9 Reaper Pro­gram that will be com­ing to Tyn­dall Air Force Base. The pro­gram will bring approx­i­mate­ly 1,600 air­man and fam­i­lies to Bay County.

Ms. Hardin briefly spoke about upcom­ing projects. Some of the State con­tracts for Project Soho are mov­ing for­ward and mem­bers of the com­pa­ny will be vis­it­ing next week. Project Blue Star, a main­te­nance, repair and over­haul com­pa­ny, is on track.

Ms. Hardin will be in atten­dance at the Farm Bureau Inter­na­tion­al Show in July and is already sched­ul­ing appointments.

Bay EDA was excit­ed to announce the impend­ing arrival of Air Temp Mex­i­co to Bay Coun­ty. Air Temp is an auto sup­ply company.

Ms. Hardin is also work­ing towards get­ting com­pa­nies inter­est­ed in the north­ern prop­er­ty at the Air­port to begin the per­mit­ting process.

The Moore Agency Update:

Ms. Katie Spill­man briefed the Board con­cern­ing the per­sis­tent suc­cess of the Escape Cam­paign page on the ECP web­site. Shar­ing pho­tos in and around Pana­ma City and Pana­ma City Beach remains a big hit with Twit­ter fol­low­ers. Mar­ket­ing efforts con­tin­ue with email blasts, like the one for South­west fare sales, Pana­ma City News Her­ald ads, and ECP Perks. Ms. Spill­man will share the results of how suc­cess­ful the Amer­i­can Air­lines Sweep­stakes announce­ment in the paper was. Super Sum­mer Sat­ur­days, ini­tial flights of Amer­i­can Air­lines and new flights for South­west are all fast approach­ing and the cel­e­bra­tion is being planned.

Exec­u­tive Direc­tor Report:

Mr. McClel­lan thanked the Board for their sup­port in the Exec­u­tive Direc­tor Eval­u­a­tion process. Mr. McClel­lan is in dis­cus­sions with the FAA on was to devel­op the land to the north of the Airport.

Mr. McClel­lan informed the Board that to kick off the sum­mer, an employ­ee lunch was held last Wednes­day. It was a great suc­cess and every­one enjoyed themselves.

Oth­er Business:

Mr. McClel­lan remind­ed the Board that there is a Con­sul­tant Selec­tion Com­mit­tee meet­ing today. There is also a Spe­cial Board meet­ing on May 29, 2018 at 2:00 p.m.

Pub­lic Comments:

There were no pub­lic comments.


The meet­ing was adjourned at approx­i­mate­ly 10:05 a.m.

Tal­isa Price, Exec­u­tive Sec­re­tary Russ Math­is, Chairman