March 2019 Meeting Minutes

Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:00 a.m., March 27, 2019 by Chair­man Lee.

The Invo­ca­tion was giv­en by Mr. Russ Mathis.

The Pledge of Alle­giance was led by Chair­man Lee.

The Exec­u­tive Sec­re­tary called the roll and indi­cat­ed all the Board mem­bers were present.

Mr. John­son made a motion to approve the Agen­da. Vice Chair­man McDon­ald sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Reports:

Mr. Park­er McClel­lan pre­sent­ed and reviewed the Activ­i­ty Reports. Ms. Dar­lene Nel­son pre­sent­ed and reviewed the Finan­cial Reports. Con­sent Agenda:

1. Board Meet­ing Min­utes – Feb­ru­ary 27, 2019

This item pro­vides for Board approval of the Feb­ru­ary 27, 2019 Board Meet­ing Minutes.

2. Approve Matthew Mar­shall Sub­lease

This item pro­vides for Board approval of the one-year sub­lease of Hangar 3 between Matthew and Amy Mar­shall, and Sun­set Eagle Aviation.

3. Approve Dis­pos­al of Sur­plus Prop­er­ty

This item pro­vides for Board approval of the sale, and/​or dis­pos­al of sur­plus prop­er­ty, specif­i­cal­ly, a 1986 John Deere front end loader (replaced in 2019); a 2001 Ford F‑250 pick­up with top­per (replaced in 2018); and an out­dat­ed Toro paint strip­ing machine (replaced in 2019).

4. Approve FAA Tow­er Oper­a­tions Agreement

This item pro­vides for Board approval to exe­cute the Air Traf­fic Con­trol Tow­er Oper­a­tions Agree­ment for FAA Con­tract Towers.

1. Approve ZHA Task Order – Tran­sient Apron Expan­sion – Design Ser­vices

This item pro­vides for the Board’s approval of Task Order #36 B to ZHA as the Airport’s con­tin­u­ing engi­neer­ing con­sul­tant to per­form required design ser­vices for Tran­sient Apron Expansion.

5. Approve Excep­tion to Pur­chas­ing Pol­i­cy for Hur­ri­cane Michael Met­al Repairs

This item pro­vides for the Board’s approval to devi­ate from estab­lished Pur­chas­ing Pol­i­cy requir­ing three (3) writ­ten quotes – based on the non-respon­sive­ness of the request­ed com­pa­nies and the nature of the work – for roof­ing, gut­ter and minor met­al work, and accept­ing the sin­gle quote from CDC Prop­er­ty Maintenance.

Ms. Sims made a motion to accept the Con­sent Agen­da, and Mr. Math­is sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Busi­ness Items:

1. Update – State Road 388 Con­struc­tion (for infor­ma­tion only)

Mr. McClel­lan addressed the Board and pro­vid­ed an update on the progress of the State Road 388 realign­ment and the round­about at the entrance to the Air­port. Mr. McClel­lan said that the most notice­able change will be in May with the removal of the sand pile that has been on the West Bay Park­way for the last 9 years. Supe­ri­or Con­struc­tion will be uti­liz­ing the sand for road con­struc­tion. Addi­tion­al­ly, he said, the con­struc­tion signs have been post­ed along SR 388, reduc­ing the speed in the con­struc­tion zone and the most notice­able work is expect­ed to begin in Sep­tem­ber but there will be con­struc­tion activ­i­ty through­out the summer.

This item was for infor­ma­tion­al pur­pos­es only, and after Board dis­cus­sion, required no for­mal Board action.

2. Update – Ter­mi­nal Expan­sion (for infor­ma­tion only)

Mr. McClel­lan addressed the Board and pro­vid­ed an update on the Ter­mi­nal Expan­sion that has been impact­ed by Hur­ri­cane Michael and the par­tial gov­ern­ment shut­down ear­li­er this year. Mr. McClel­lan said that it has impact­ed the review of sev­er­al projects and the staff is work­ing to pro­ceed as expe­di­tious­ly as pos­si­ble with the Ter­mi­nal Expan­sion Project.

This item was for infor­ma­tion­al pur­pos­es only, and after Board dis­cus­sion, required no for­mal Board action.

The Bay EDA Update:

Ms. Bec­ca Hardin, Pres­i­dent of Bay EDA, informed the Board that Mr. McClel­lan, her col­league Gar­rett Wright (V.P. of Bay EDA), and her­self would be trav­el­ing to the MRO Amer­i­c­as Con­ven­tion in Atlanta in April; Ms.

Hardin would also be trav­el­ling to Ger­many to meet with and encour­age com­pa­nies to move to Bay Coun­ty; and Bay EDA would also be host­ing two oth­er avi­a­tion prospects in April.

The Moore Agency Update:

Ms. Jor­dan Jacobs of The Moore Agency report­ed that dur­ing the month of Feb­ru­ary, the Agency launched the first of four cam­paign ​“bursts” to keep ECP top of mind in between key time peri­ods of trav­el sea­son­al­i­ty hit­ting spring break trav­el­ers and ear­ly sum­mer vaca­tion book­ing. Ms. Jacobs report­ed 538 air­line web­site clicks as a result of the cam­paign; over 100,000 Super Bowl TV ad impres­sions reach­ing over 76% of the tar­get demo­graph­ic; 3,234 Escape page views; 19,517 new web­site vis­i­tors and 36,469 total ses­sions. 17.5% of our sub­scribers opened the newslet­ter and we had 166,297 earned media impressions.

Ms. Jacobs explained that the new cre­ative using motion (i.e. GIFs) are per­form­ing very well (they show the non­stop and direct des­ti­na­tions from ECP), and that we saw out­stand­ing engage­ment across all social medi­al channels.

Exec­u­tive Direc­tor Report:

Mr. McClel­lan brought to the Board’s atten­tion the lat­est issue of The Air­porter, the staff newslet­ter; and also direct­ed the Board to the FDOT hand­out which detailed the eco­nom­ic impact of ECP on the state of Florida.

Pub­lic Comments:

Sun­set Eagle Aviation’s CEO/CFO Ms. Lau­ra Hill, thanked the Board for approv­ing the sub­lease between her com­pa­ny and Matthew and Amy Marshall.

Adjourn­ment:

The meet­ing was adjourned at approx­i­mate­ly 9:44 a.m.

Kathy Gilmore, Exec­u­tive Sec­re­tary Del Lee, Chairman