June 2025 Board Minutes

Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:00 a.m., June 25, 2025 by Chair Mark Sheldon. 

The Invo­ca­tion was giv­en by Mr. Mark Sheldon.

The Pledge of Alle­giance was led by Mr. Les McFatter. 

Roll was called. In atten­dance were: Ms. Vic­to­ria Williams, Mr. Matt Algar­in, Mr. Glen McDon­ald, Ms. Hol­ly Melz­er, Mr. Les McFat­ter and Chair Mark Sheldon.

Pub­lic Comments:

There were no Pub­lic Comments.

Accep­tance of Agenda:

Chair Shel­don asked if there were any items on the Agen­da, includ­ing the Con­sent Agen­da, that any Board Mem­ber would like to move to a Busi­ness Item for fur­ther dis­cus­sion, and if not, that a Mem­ber make a motion to accept the Amend­ed Agenda.

Ms. Hol­ly Melz­er made a motion to accept the Amend­ed Agen­da, and Mr. Les McFat­ter sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Air­port Reports:

1. Activ­i­ty Report:

Mr. Park­er McClel­lan updat­ed the Board on the May Activ­i­ty Reports. The Activ­i­ty Report shows a near­ly 10% increase for the month of May over last year. Load fac­tors are all good and the air­lines are pleased. The Region­al Mar­ket Share was main­tained at 24%, and the Region­al Com­par­i­son con­tin­ues to show the Air­port is sim­i­lar to VPS and Pen­saco­la. Tal­la­has­see has some changes com­ing up in the fall with the open­ing of their inter­na­tion­al facility 

1. Finan­cial Report:

Ms. Dar­lene Gor­don pre­sent­ed the Finan­cial Reports for the eight (8) months end­ing May the 31^st, 2025. At the end of May, the total cash reflect­ed an increase of $773,000 from April with a total cash bal­ance of $55.4 mil­lion. Ms. Gor­don also report­ed that unre­strict­ed cash is $36.1 mil­lion and restrict­ed cash is $19.3 mil­lion. Com­pared to May of last year, unre­strict­ed cash increased to $9.9 mil­lion and restrict­ed cash is up $3.9 mil­lion. Year-over-year the total increase is $13.8 mil­lion. In May 2025, total lia­bil­i­ties increased $2.7 mil­lion from April due to con­struc­tion payables. 

Ms. Gor­don reviewed excess rev­enues over expens­es, which reflect­ed an $17.5 mil­lion year-to-date total. Oper­at­ing rev­enue over expens­es equals $5.9 mil­lion of the excess while the non-oper­at­ing rev­enues make up $11.6 mil­lion. The Income State­ment reflect­ed year-to-date oper­at­ing rev­enues of $14.7 mil­lion and are exceed­ing bud­get by $275,000, which equates to 102% of budget. 

Per­son­nel expens­es are hold­ing at 91% of bud­get year-to-date. The Gen­er­al Oper­at­ing expens­es are 94% of bud­get year-to-date and are under bud­get by $705,000.

Dis­cus­sion ensued.

Con­sent Agenda:

1. Approve Board Meet­ing Min­utes – May 28, 2025

This item pro­vides for Board approval of the May 28, 2025 Board Meet­ing Minutes.

1. Approve to Dis­pose of Sur­plus Prop­er­ty

This item pro­vides for he Board’s autho­riza­tion for the sale and/​or dis­pos­al of sur­plus inven­to­ry items.

Mr. Glen McDon­ald made a motion to accept the Con­sent Agen­da, and Mrs. Vic­to­ria Williams sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Busi­ness Items:

1. Response to Legal Notice – Air­port Joint Notice

This item is the Response to the Legal Notice – Air­port Joint Notice received by the Air­port with regard to legal ser­vices pro­vid­ed to the Air­port by the Hand Aren­dall Har­ri­son Sale LLC (HAHS[PM1] ).

Cole Davis is leav­ing HAHS and start­ing his own law firm (DMW Law Group). The Joint Notice received by the Air­port is required by the Flori­da Bar to ensure clients have the legal coun­sel of their choice. Mr. Har­ri­son and Mr. Davis pro­posed a joint rep­re­sen­ta­tion plan and pre­sent­ed let­ters of engage­ment for both HAHS and DMW Law Group. 

Dis­cus­sion Ensued.

Ms. Hol­ly Melz­er made a motion to autho­rize exe­cu­tion of both Let­ters of Engage­ment and, Mr. Glen McDon­ald sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

1. Approve Exten­sion of Con­ces­sion Con­tract with First Class Concessions

This item pro­vides for Board approval to extend the con­tract for the Food and Bev­er­age Con­ces­sions Agree­ment with First Class Con­ces­sions at the North­west Flori­da Beach­es Inter­na­tion­al Air­port through Feb­ru­ary 28, 2026[PM2] .

The First Class Con­ces­sions Agree­ment is set to expire in Sep­tem­ber 2025 and Tail­wind Con­ces­sions expires in Feb­ru­ary 2026. It was deter­mined it would be in the best inter­est of the Air­port to have both con­ces­sions expire at the same. The RFP for the new con­ces­sions is under devel­op­ment and is expect­ed to be released in the next 30 – 45 days fol­low­ing FAA review. 

Dis­cus­sion ensued.

Mrs. Vic­to­ria Williams made a motion to Approve the Exten­sion of the Con­ces­sion Con­tract with First Class Con­ces­sions through Feb­ru­ary 28, 2026, and Ms. Hol­ly Melz­er sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Con­struc­tion Updates (Infor­ma­tion Only):

1. Ardur­ra Group

Mr. Aaron Buob pre­sent­ed a for­mal update on Ardurra’s task orders. He also intro­duced Mr. Frank Dorhofer, Senior Pro­gram Man­ag­er, who will be work­ing with the Ardur­ra Group. The fol­low­ing updates were provided:

• The Safe­ty Man­age­ment Sys­tem Man­u­al (SMS) is cur­rent­ly on the FAA’s desk for approval.
• The Ter­mi­nal Build­out is down to a hand­ful of punch list items with the end in sight, goal is June 30^th with one remain­ing item or issue with Tile to be addressed.
• The Rental Car Facil­i­ty design is being coor­di­nat­ed with AVCON and oth­er con­sul­tants in order to present a design pack­age soon.
• The Esca­la­tor instal­la­tion project is with Schindler for the next steps in order to get the full Buy Amer­i­ca waiv­er and pur­chas­ing pack­age from Schindler. Cardel­la is assist­ing in the effort, as they will even­tu­al­ly be over­see­ing the project.
• Sebas­tiano Cardel­la intro­duced a new mem­ber of the Cardel­la team, a new project man­ag­er who is assist­ing with pre-construction. 
• Cardel­la shared a Project Sched­ule list­ing the cur­rent sta­tus for the Ter­mi­nal Expan­sion project, time­lines, steps to com­ple­tion and high­light­ed the GMP process.
• Cardella’s goal is a Sep­tem­ber start date for the Expan­sion Project. 

1. AVCON

Ms. Tonya Nation pre­sent­ed infor­ma­tion on the fol­low­ing projects:

• Ter­mi­nal Ramp Expan­sion Con­struc­tion – Antic­i­pat­ed com­ple­tion is late August.
• Recon­struct and Expand Ter­mi­nal Apron a state con­tract and a Sep­tem­ber com­ple­tion date is expected.
• Ter­mi­nal Loop Road — Notice to pro­ceed was released and AVCON is prepar­ing all per­mit­ting doc­u­ments to sub­mit to the County.
• Storm Water Mas­ter Plan — Antic­i­pat­ed com­ple­tion is lat­er this sum­mer and this plan will pro­vide the Air­port with doc­u­ments to allow for shov­el – ready projects.
• Park­ing Expan­sion: Con­cept includes adding 1,500 spaces with 950 to the north of the Ter­mi­nal and 500 – 600 spaces south of the Cell Phone lot.
• Addi­tion­al Road­way — Design is being devel­oped for a road for con­struc­tion traf­fic dur­ing the Expan­sion project and to ulti­mate­ly pro­vide a per­ma­nent road to the north.

Dis­cus­sion ensued about the projects.

Plan­ning Update (Infor­ma­tion Only):

1. Project InSPIRE

Mr. Park­er McClel­lan updat­ed the Board on Project InSPIRE. An agree­ment is being pre­pared to explain the pre-con­struc­tion/pre-plan­ning efforts to ensure it’s in com­pli­ance with the FAA. The Air­port is wait­ing on FSU to com­plete the required documents.

1. Flori­da Nation­al Guard Armory

Mr. Nick Har­well pre­sent­ed updates on the Nation­al Guard Armory, stat­ing all ver­ti­cal con­struc­tion is com­plete with per­ma­nent pow­er con­nect­ed to the facil­i­ty. The new facil­i­ty is being paint­ed, emer­gency gen­er­a­tor is on-site, all curb and gut­ter place­ments are com­plete, land­scap­ing is begin­ning, and asphalt con­struc­tion will start with­in three weeks. Final com­ple­tion date is Sep­tem­ber 22, 2025.

Bay EDA Update (Infor­ma­tion Only):

Ms. Bec­ca Hardin pro­vid­ed an update on the June 13^th Tri­umph Meet­ing, where the Tri­umph Board approved the Grant Agree­ment with ECP and IAG Aero Group for the con­struc­tion of a 120,000 sf MRO facil­i­ty in the amount of $25 mil­lion dollars. 

Ms. Hardin also not­ed that the EDA Team had a call with a com­pa­ny who will design and build engine test cells and dis­cussed her atten­dance at the Paris Air Show where the team met with 25 com­pa­nies includ­ing Air­bus, Gen­er­al Elec­tric, and Lock­heed Martin.

The Moore Agency Update (Infor­ma­tion Only):

Ms. Katie Spill­man pre­sent­ed updates for the month of June:

• The cel­e­bra­tion of the LGA flight on June 14^th, gen­er­at­ed a lot of media and com­mu­ni­ty atten­tion. The event includ­ed a water can­non salute, visu­al assets, swag bags, and an appear­ance by the Stat­ue of Lib­er­ty (aka Vice Chair Cramer) She pre­sent­ed the sec­ond install­ment of ​“Ter­mi­nal Talk,” which is a media engage­ment with pas­sen­gers high­light­ing the inau­gur­al flight fes­tiv­i­ties to LGA was shared.
• New social video asset pro­duced to mar­ket every non­stop flight from ECP.
• July events include the Wheels-Up Sum­mer Music Series every Sat­ur­day from 12:00 – 3:00 PM near the TSA check­point area. The con­certs are being pro­mot­ed on social media, email, day-of logis­tics and media.

Exec­u­tive Direc­tor Report:

Mr. McClel­lan dis­cussed ECP’s recent par­tic­i­pa­tion in Jump­Start in Indi­anapo­lis. Meet­ings were held with sev­er­al inter­est­ed air­lines and dis­cus­sions will continue.

As a result of last Summer’s suc­cess, the Air­port has added a fourth screen­ing lane to the TSA Check­point. This addi­tion­al lane has made a sig­nif­i­cant dif­fer­ence in the effi­cien­cy of the screen process, and we are work­ing a plan to get addi­tion­al bag­gage screen­ing equipment. 

There were no addi­tion­al comments. 

Next meet­ing sched­uled: Board Meet­ing: July 23, 2025 – 9:00 a.m.

The meet­ing was adjourned at approx­i­mate­ly 10:07 a.m.