June 2017 Meeting Minutes

Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:00 a.m., June 28, 2017 by Chair­man Mathis.

The Invo­ca­tion was giv­en by Mrs. Rhon­da March­man. The Pledge of Alle­giance was led by Chair­man Mathis.

The Exec­u­tive Sec­re­tary called the roll and indi­cat­ed that all Board Mem­bers were present except Mr. Carey Scott.

Mr. Park­er McClel­lan pre­sent­ed the Board with an award from Pub­lic Risk Man­age­ment of Flori­da for the Most Improved Safe­ty Per­for­mance – Small Enti­ty Class 2017. This rep­re­sents excel­lent efforts by the staff to focus on safety.

Reports:

Mr. Park­er McClel­lan pre­sent­ed and reviewed the Activ­i­ty Report. Ms. Dar­lene Nel­son pre­sent­ed and reviewed the Finan­cial Report.

Con­sent Agenda:

a. Board Meet­ing Min­utes – May 24, 2017

This item pro­vides for Board approval of the May 24, 2017 Board Meet­ing Minutes.

b. Approval of Sale of Sur­plus Items – Pro­gres­sive Mowers

This item pro­vides for the Board’s autho­riza­tion for the sale and/​or dis­pos­al of two sur­plus pro­gres­sive-type fin­ish­ing mowers.

c. Approval of Sale of Sur­plus Items – Pas­sen­ger Board­ing Bridge Exten­sion Tunnels

This item pro­vides for Board approval and autho­riza­tion for the sale and/​or dis­pos­al of two sur­plus pas­sen­ger board­ing bridge exten­sion sections.

Ms. Sims made a motion to approve the Con­sent Agen­da as sub­mit­ted. Mr. McDon­ald sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Busi­ness Items:

a. Approval of Pur­chase – Pas­sen­ger Board­ing Bridge

This item pro­vides for Board approval for the pur­chase of one (1) replace­ment pas­sen­ger board­ing bridge.

Mr. Richard McConnell shared with the Board that the new bridges have been well received by the air­lines and pas­sen­gers. This will be the third new bridge pur­chased with FAA grant money.

This pur­chase pro­vides for the replace­ment of one (1) pas­sen­ger board­ing bridge. The exist­ing bridge, locat­ed on Gate 3 at the Ter­mi­nal Build­ing, is in excess of twen­ty (20) years old. It was pur­chased as a refur­bished load­ing bridge and installed dur­ing the con­struc­tion of the Air­port. Dis­cus­sions with main­te­nance and man­u­fac­tur­er per­son­nel indi­cate the cur­rent bridge is well beyond use­ful life with replace­ment parts being increas­ing­ly dif­fi­cult to find and acquire.

Con­tin­ued growth in air­port pas­sen­ger activ­i­ty has iden­ti­fied the need for its replacement.

This is a bud­get­ed pur­chase and is includ­ed in the Airport’s 2017 FAA AIP Grant request at a reim­burse­ment ratio of ⁹⁰⁄₁₀. The Airport’s por­tion of $70,822.00 is includ­ed in the FY2017 Air­port Oper­at­ing and Cap­i­tal Improve­ment Budget.

Mr. Nel­son made a motion to approve the pur­chase of one (1) pas­sen­ger board­ing bridge, with alter­nates, in an amount not to exceed $708,215.00, of which 90% is eli­gi­ble for reim­burse­ment through an FAA AIP grant, autho­riz­ing the Chair­man or designee to exe­cute the nec­es­sary doc­u­ments, fol­low­ing sat­is­fac­to­ry legal review. The motion was sec­ond­ed by Vice Chair­man Lee. The vote was tak­en and the motion passed unanimously.

b. Moore Com­mu­ni­ca­tions Presentation

Ms. Katie Spill­man, of Moore Com­mu­ni­ca­tions Group, dis­cussed the ECP web­site and cur­rent adver­tise­ment cam­paigns. In May and June new bill­board, Pan­do­ra, news­pa­per and tele­vi­sion ads were rolled out depict­ing the new ECP ESCAPE Cam­paign. The run­ning of those ads has helped to con­tribute to a 33% increase in clicks on the web­site, with spe­cial note being the Pan­do­ra ban­ner and mobile dis­play ad show­ing a high­er than aver­age num­ber of clicks. July will be the first of six give­aways of Sam­sonite lug­gage, where pas­sen­gers are encour­aged to go to the web­site to sign up. Pas­sen­gers are still enjoy­ing the ECP Perks and using #ECP­Perks to tag social media posts and pho­tos. Moore Com­mu­ni­ca­tion Group will be work­ing on redesign­ing the ECP Wi-Fi splash page to be more engag­ing and to opt in Wi-Fi users to the ECP Newsletter.

This item was for infor­ma­tion­al pur­pos­es only and required no for­mal action by the Board.

c. By-laws Devel­op­ment and Update

Chair­man Math­is dis­cussed the devel­op­ment of by-laws to gov­ern the con­duct of the Board and Board meet­ings as well as Board pro­ce­dures need to be devel­oped and for­mal­ized. The By-laws will pro­vide guid­ance to incom­ing Board mem­bers on Board func­tion and expectations.

Chair­man Math­is, Ms. Sims and Mr. McClel­lan will work to get a copy draft­ed and to the remain­ing Board mem­bers and attor­neys for their review. A first draft will be pre­sent­ed at the Board meet­ing on July 19^th for all mem­bers to pro­vide input and dis­cus­sion of the next steps.

This item was for infor­ma­tion­al pur­pos­es only and required no for­mal action by the Board.

Exec­u­tive Direc­tor Report:

Mr. McClel­lan shared a copy of an Op Ed pub­lished in The News Her­ald dat­ed June 25, 2017, titled ​“Air­port cel­e­brates 7 years, looks to the future,” writ­ten by Chair­man Russ Math­is. The arti­cle dis­cuss­es growth the Air­port has expe­ri­enced over the last sev­en years and the changes to come in the future. It high­lights busi­ness part­ners, safe­ty, the ECP ESCAPE Cam­paign and it thanks the ECP passengers.

Mr. McClel­lan dis­cussed his recent trip to Wash­ing­ton, D.C. where he met with local and Flori­da Del­e­ga­tors to talk about a House Bill that pro­tects air traf­fic con­trol tow­ers. The ECP tow­er is able to oper­ate at a low­er cost and more effi­cient­ly than those that are con­tract­ed to the FAA.

Mr. McClel­lan remind­ed the Board that the 90 day time­frame in which to review the effect the Trans­porta­tion Net­work Com­pa­nies have had on the queue and pick­ups has come to an end in late June. With­in that time­frame, five com­pa­nies have giv­en 30-day notices and two com­pa­nies switched from queue con­tracts to per-pick­up con­tracts. Many of the queue com­pa­nies have signed a peti­tion to move the loca­tion of the queue and that is under review. The final review and sug­ges­tion will be pre­sent­ed to the Board for approval at the July 19^th meeting.

Mr. McClel­lan showed the Board lug­gage carts that arrived recent­ly for ECP pas­sen­gers to use in the Ter­mi­nal. They are replac­ing exist­ing carts and pas­sen­gers have been com­pli­ment­ing how nice they are. The new carts also have room for ad placements.

Mr. McClel­lan dis­cussed the huge suc­cess of ​“Super Sum­mer Sat­ur­days” that began on June 7^th. All of the gates in the Con­course are being used except for two gates that offer ramp loading.

South­west is Gate 2 four times each Sat­ur­day, pay­ing per turn. ​“Super Sum­mer Sat­ur­days” are expect­ed to con­tin­ue to grow.

Mr. McClel­lan informed the Board of a Deduct Change Order for FEMA Project 4177.1 chang­ing the use of con­crete pipe to plas­tic pipe, sav­ing approx­i­mate­ly $17,000. The project has been delayed due to weather.

Mr. McClel­lan briefed the Board on a recent meet­ing with FDOT con­cern­ing the widen­ing of High­way 388. The expan­sion will include a round­about where High­way 388 and West Bay Park­way and con­struc­tion is expect­ed to begin in August 2018 and be com­plet­ed in two years. The Air­port sign will hope­ful­ly be relo­cat­ed to the mid­dle of the round­about for enhanced vis­i­bil­i­ty. The drainage pipes will also be upgrad­ed to help with poten­tial pond­ing of water in the area.

Ms. Bec­ca Hardin, of Bay EDA, updat­ed the Board on projects and meet­ings that will bring busi­ness to the area. There are cur­rent­ly fif­teen projects, ten of which are avi­a­tion relat­ed, that are in the works. She recent­ly returned from the Paris Air Show where she met with twen­ty com­pa­nies, includ­ing twelve CEOs and com­pa­ny pres­i­dents. Bay EDA has received eight requests for pro­pos­als for projects at ECP or Ven­ture Cross­ings. On Mon­day, June 26, a meet­ing took place regard­ing Project Blue Star and they will be return­ing with­in sev­er­al weeks. Ms.

Hardin also informed the Board that a let­ter of intent was signed for Project Pom­pano. She also said that with GKN expect­ing to have approx­i­mate­ly 200 employ­ees, the area is being looked at for commercialization.

Pub­lic Comments:

No pub­lic comments.

Adjourn­ment:

The meet­ing was adjourned at approx­i­mate­ly 9:50 a.m.

Tal­isa Price, Exec­u­tive Sec­re­tary Russ Math­is, Chairman