July 2025 Meeting Minutes

Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:00 a.m., July 23, 2025 by Chair Mark Sheldon. 

Roll was called. In atten­dance were: Ms. Vic­to­ria Williams, Mr. Matt Algar­in, Mr. Les McFat­ter Ms. Hol­ly Melz­er, Mr. Glen McDon­ald, Vice Chair Will Cramer, and Chair Mark Sheldon.

The Invo­ca­tion was giv­en by Ms. Hol­ly Melzer.

The Pledge of Alle­giance was led by Mr. Will Cramer. 

Pub­lic Comments: 

There were no pub­lic comments.

Accep­tance of Agenda:

Chair Shel­don asked if there were any items on the Agen­da, includ­ing the Con­sent Agen­da, that any Board Mem­ber would like to move to a Busi­ness Item for fur­ther dis­cus­sion, and if not, that a Mem­ber make a motion to accept the Agenda.

Ms. Williams motioned to accept the Agen­da and the motion was sec­ond­ed by Ms. Melz­er. The vote was tak­en and the motion passed unanimously.

Dis­trict Admin­is­tra­tive Items:

Annu­al­ly the Board is required to elect the Chair and Vice Chair and to review the Board Oper­at­ing Procedures. 

1. Elec­tion of Officers

Mr. McDon­ald motioned to re-elect Mark Shel­don as Chair and Will Cramer as Vice Chair. The motion was sec­ond­ed by Ms. Melz­er. The vote was tak­en and the motion passed unanimously.

1. Review of Board Oper­at­ing Procedures

The Board Oper­at­ing Pro­ce­dures required no updates from the pri­or year.

Reports:

Air­port Activ­i­ty:

Mr. Park­er McClel­lan updat­ed the Board on the June Activ­i­ty Reports. The Activ­i­ty Report shows traf­fic is down over last year by a lit­tle over 3.5%, but ECP pas­sen­ger traf­fic is up for the year at just under 2%. The Air­port main­tained 24% of the mar­ket share across the Panhandle.

Finan­cial:

Ms. Dar­lene Gor­don pre­sent­ed the finan­cials for the nine months end­ing June 30^th. At the end of June, total cash decreased by $1.2 mil­lion from May, with a total bal­ance of $54.2 mil­lion. Unre­strict­ed cash is $34.3 mil­lion and restrict­ed cash is $19.9 mil­lion. Com­pared to June of last year, unre­strict­ed cash has increased $3 mil­lion, and restrict­ed cash is up $3.8 million.

In June, our total lia­bil­i­ties decreased $2.5 mil­lion from May. Excess rev­enues over expens­es reflects a year-to-date total amount $19.4 mil­lion. Oper­at­ing rev­enues over expens­es make up $7.2 mil­lion of the total and the non-oper­at­ing rev­enues over expens­es are $12.2 million.

The income state­ment year-to-date shows oper­at­ing rev­enues are $17.1 mil­lion, and the rev­enues are exceed­ing bud­get by $232,000, putting us at 101% of budget. 

The total oper­at­ing expens­es year-to-date are 93% of bud­get and are under bud­get by $723,000. Per­son­nel expens­es are 92% of bud­get year-to-date and gen­er­al oper­at­ing expens­es are at 95% of budget.

Con­sent Agenda:

1. Approve Board Meet­ing Min­utes – June 25, 2025

This item pro­vid­ed for Board approval of the June 25, 2025 Board Meet­ing Minutes.

b. Rat­i­fy Reim­burse­ment to Cardel­la Con­struc­tion for Bay Coun­ty Per­mit Fees

This item pro­vid­ed for Board rat­i­fi­ca­tion of the Exec­u­tive Director’s approval to reim­burse Cardel­la Con­struc­tion for Bay Coun­ty per­mit fees.

Mr. McDon­ald motioned to approve the Con­sent Agen­da and the motion was sec­ond­ed by Ms. Melz­er. The vote was tak­en and the motion passed unanimously.

Busi­ness Items:

1. Approval of Inter­gov­ern­men­tal Coor­di­na­tion and Review and Pub­lic Trans­porta­tion Col­lab­o­ra­tive Plan­ning Agreement

Mr. McClel­lan pre­sent­ed the Agree­ment for approval, the intent of the Pub­lic Trans­porta­tion Col­lab­o­ra­tive Plan­ning Agree­ment is to for­mal­ize that the Air­port will work with Bay Coun­ty, FDOT, and Port Pana­ma City for any trans­porta­tion initiatives

Mr. McFat­ter motioned to approve the Agree­ment and the motion was sec­ond­ed by Ms. Melz­er. The vote was tak­en and the motion passed unanimously.

1. Approval of Site Access Agree­ment with Flori­da State University

Mr. McClel­lan and Mr. Davis pre­sent­ed the Site Access Agree­ment for approval. The Site Access Agree­ment allows the Air­port to be reim­bursed for any costs asso­ci­at­ed with the Due Dili­gence process as FSU reviews the pro­posed site in the infield for Project InSPIRE. 

Dis­cus­sion ensued.

Ms. Williams motioned to approve the Agree­ment and the motion was sec­ond­ed by Ms. Melz­er. The vote was tak­en and the motion passed unanimously.

Project/​Construction Updates (Infor­ma­tion Only):

1. Ardur­ra Group

Mr. Aaron Buob with Ardur­ra informed the Board that they are work­ing on the Geot­ech inves­ti­ga­tion for the Rental Car Facil­i­ty design and are plan­ning for the 30% design to be deliv­ered four weeks after the Geot­ech is completed. 

Mr. Sebas­tiano Cardel­la with Cardel­la Con­struc­tion Com­pa­ny pre­sent­ed an overview of the Guar­an­teed Max­i­mum Price (GMP) pack­age for the Ter­mi­nal Expan­sion project. He pro­vid­ed a detailed break­down of each step of the GMP process.

Dis­cus­sion ensued. 

1. AVCON

Ms. Tonya Nation with AVCON pre­sent­ed an update on the North Ter­mi­nal Apron project. She stat­ed that the project is on sched­ule and the com­ple­tion date is set for August 20^th. She fur­ther stat­ed that Phoenix is com­plet­ing punch list items.

Ms. Nation updat­ed the sta­tus of the Ter­mi­nal Loop Road project stat­ing that it is ahead of sched­ule and that AVCON expe­dit­ed the sched­ule in order to get the devel­op­ment order in place. The build­ing per­mits for the ter­mi­nal have been submitted. 

Addi­tion­al­ly, AVCON is work­ing on mod­i­fi­ca­tions to the Air­port Lay­out Plan to include cur­rent devel­op­ment in order to enable eli­gi­bil­i­ty for future fund­ing from the FAA. 

Project/​Planning Updates (Infor­ma­tion Only):

1. Project Inspire

No update necessary.

1. Flori­da Nation­al Guard Armory

Mr. Richard McConnell shared pho­tos of the Nation­al Guard Readi­ness Cen­ter project and stat­ed that the Guard is expect­ing a cer­tifi­cate of occu­pan­cy by the mid­dle or end of September. 

Bay EDA Update (Infor­ma­tion Only):

Mr. Ben Moor­man updat­ed the Board on the recent activ­i­ties for Bay EDA. Mr. Moor­man dis­cussed Project Clear and also not­ed that the EDA received final approval for IAG’s $25 mil­lion grant to sup­port the con­struc­tion of the MRO facil­i­ty here at the airport.

Addi­tion­al project updates includ­ed Oxford Tech­nolo­gies and Ama­zon, and the EDA is also fol­low­ing up on leads from two Cana­di­an companies.

The Moore Agency Update (Infor­ma­tion Only):

Ms. Katie Spill­man gave the fol­low­ing updates on activ­i­ty for July:

• Web­site opti­miza­tion had an 8% increase in the Fly My Air­port search tool com­pared to May and Face­book had a 15% increase. 
• The Air­port obtained earned media spot­light in the 850 Busi­ness Magazine’s fall issue and the Airport’s Art Escape ter­mi­nal exhib­it was on the front page of PCB Life edi­tion along with earned media on local broad­cast stations. 
• The Wheels Up Sum­mer Music Series attract­ed local broad­cast coverage.
• Organ­ic posts for social media were placed through­out the month as well as an email dis­tri­b­u­tion database.

Exec­u­tive Direc­tor Report:

The Air­line meet­ing is sched­uled for August 14^th and Chair Shel­don will be attend­ing. The Bud­get Work­shop is sched­uled for Sep­tem­ber 4^th. 

On August 21^st at 3pm, a Spe­cial Meet­ing will be held to review the Con­trac­tor Guar­an­teed Max­i­mum Price (GMP) for the Ter­mi­nal Expan­sion Project sub­mit­ted by Cardella.

There were no addi­tion­al pub­lic comments. 

The meet­ing was adjourned at approx­i­mate­ly 9:45 a.m.

Meet­ing sched­ule: Spe­cial Board Meet­ing: August 21, 2025 – 3:00 p.m.

Board Meet­ing: August 27, 2025 – 9:00 a.m.