The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:00 a.m., July 19, 2017 by Chair­man Mathis.

The Invo­ca­tion was giv­en by Mrs. Rhon­da March­man. The Pledge of Alle­giance was led by Chair­man Mathis.

The Exec­u­tive Sec­re­tary called the roll and indi­cat­ed a quo­rum was present and that all Board Mem­bers were present except Mr. Jay Tusa and Mr. Carey Scott.

Elec­tion of Officers:

The annu­al terms of Board Chair­man and Vice Chair­man are due for elec­tion by mem­bers of the Air­port Author­i­ty Board.

Ms. Sims made a motion to nom­i­nate Mr. Math­is as Chair­man and Mr. Lee as Vice Chair­man. Mr. McDon­ald sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.


Mr. Park­er McClel­lan pre­sent­ed and reviewed the Activ­i­ty Report. Ms. Dar­lene Nel­son pre­sent­ed and reviewed the Finan­cial Report. Con­sent Agenda:

Board Meet­ing Min­utes – June 282017

This item pro­vides for Board approval of the June 28, 2017 Board Meet­ing Minutes.

Approval of Ricon­do & Asso­ciates, Inc. Task Order – Air­port Con­sul­tant Services

This item pro­vides for Board approval for Ricon­do & Asso­ciates to pro­vide assis­tance with the

prepa­ra­tion of the 2017 Set­tle­ment Doc­u­ments, devel­op­ment of 2018 Rates and Charges, and var­i­ous air­port con­sul­ta­tion issues as needed.

Approval of ZHA Task Order – Ter­mi­nal Ramp Rehabilitation

This item pro­vides for the Board’s approval of Task Order #33‑B to ZHA as the Airport’s con­tin­u­ing engi­neer­ing con­sul­tant to per­form required Design, Bid and Award, and Con­struc­tion Admin­is­tra­tion Ser­vices for the Ter­mi­nal Apron Repair project.

Approval of ZHA Task Order – Con­struc­tion Management

This item pro­vides for the Board’s approval of Task Order #32‑B to ZHA as the Airport’s Con­tin­u­ing Con­sul­tant to per­form required con­struc­tion man­age­ment ser­vices for the upgrade/​improvement of the air­port secu­ri­ty system.

Mr. Lee made a motion to approve the Con­sent Agen­da as sub­mit­ted. Mr. McDon­ald sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Busi­ness Items:

  1. Approval of Secu­ri­ty Sys­tem Upgrade Bid Recommendation

This item pro­vides for Board approval of a bid received for the Secu­ri­ty Sys­tem Upgrade Project at the Airport.

Mr. Richard McConnell remind­ed the Board that the one bid received for the Secu­ri­ty Sys­tem Upgrade was reject­ed and that the project was rebid. Receiv­ing bids for the upgrade was chal­leng­ing. To help meet FAA expec­ta­tions, bids were accept­ed on two sep­a­rate occa­sions, but only a total of two bids were received. Both bids reflect­ed that the cost was more than what the engi­neer had esti­mat­ed for the project. Mr. Der­win White, of GAC, explained to the Board that local, spe­cial­ized tech­nol­o­gy is very lim­it­ed and find­ing com­pa­nies to pro­vide those ser­vices as well as work­ing with the time con­straints and liq­ui­dat­ed dam­ages can be difficult.

As part of the Airport’s FAA Air­port Improve­ment Pro­gram project for FY18, a project was includ­ed to upgrade the air­port secu­ri­ty sys­tem to include the access con­trol, CCTV, and badg­ing oper­a­tions. The design of the Air­port Secu­ri­ty Sys­tem was per­formed in FY17 and the bid doc­u­ments were prepared.

Sub­se­quent­ly, the project was ini­tial­ly adver­tised for bid from March 14 through April 17, 2017 with bids being opened on April 17, 2017 at 2 p.m. CST. One bid was received and opened on April 17. There was a sin­gle bid was received from GAC Con­trac­tors, Inc. Staff reviewed and eval­u­at­ed the sin­gle bid and, in accor­dance with FAA Grant Project bid­ding requirements,

sub­se­quent­ly rec­om­mend­ed reject­ing the sin­gle bid. The Board reject­ed same bid on May 242017.

Since com­ple­tion of this project is con­tin­gent upon receipt of a FAA AIP 9010 grant, it was pru­dent to reject the bid, re-eval­u­ate the bid spec­i­fi­ca­tions and mod­i­fy the bid doc­u­ments as nec­es­sary, and re-adver­tise for bid. The project was re-adver­tised for bid from May 24, 2017 through June 22, 2017 with bids being opened on June 22, 2017 at 2 p.m. CST. Again, only one bid was received, opened, and deter­mined to be respon­sive. The bid was received from GAC in a base amount of $1,414,095.

The FAA has reviewed the bid­ding process and con­curs with the staff rec­om­men­da­tion of the bids received.

This is a planned and bud­get­ed project includ­ed in the Airport’s Fed­er­al Avi­a­tion Admin­is­tra­tion Air­port Improve­ment Grant Pro­gram for FY18. Costs of the project are reim­bursable under the FAA grant at a 9010 ratio and the Airport’s por­tion of this project is esti­mat­ed to be approx­i­mate­ly $141,500 and will be includ­ed in the FY18 Budget.

Ms. Sims made a motion to accept the sin­gle bid received from GAC Con­trac­tors, Inc., in an amount of $1,414,095 con­tin­gent upon receipt of FAA grant par­tic­i­pa­tion in the project and to give autho­riza­tion for the Board Chair­man or his designee to exe­cute any nec­es­sary doc­u­ments, fol­low­ing sat­is­fac­to­ry legal review.

  1. Ground Trans­porta­tion Review – TNC Impacts

Mr. McClel­lan dis­cussed with the Board the impacts that TNCs have had on Ground Trans­porta­tion com­pa­nies at ECP. He also made rec­om­men­da­tions on poten­tial changes to fees and poli­cies in an effort to help ease the finan­cial strains the taxi and shut­tle com­pa­nies are expe­ri­enc­ing. Ms. Sims asked Staff to present the Board with data regard­ing the impact TNCs have had on Sun­shine Shut­tle. The data and rec­om­men­da­tions will be pre­sent­ed at the next Board meet­ing for consideration.

Exec­u­tive Direc­tor Report:

Mr. Patrick Sheffield, from Moore Com­mu­ni­ca­tions Group, pre­sent­ed the June Com­mu­ni­ca­tions Activ­i­ty Report to the Board. Since adver­tis­ing for the ECP ESCAPE plan began, there has been over a 9% increase in vis­i­tors to the web­site. Moore Com­mu­ni­ca­tions teamed up with a trav­el blog­ger to pro­vide real-life pho­tos of lug­gage being giv­en away each month in one of the cur­rent ECP sweep­stakes. The pho­tos have got­ten peo­ple excit­ed about enter­ing the con­test and help increase vis­i­tors to the web­page. The August ECP Perk will be a give­away for a pair of tick­ets to the Pep­si Gulf Coast Jam. Adver­tised for the give­away will run dig­i­tal­ly through­out the

month of August. Moore Com­mu­ni­ca­tions Group is also in the process of updat­ing and redesign­ing the ECP Wi-Fi splash page.

Mr. McClel­lan gave an update to the Board regard­ing the FEMA project and its impact on West Bay Park­way. The work is well under­way and has not had any adverse effects on traf­fic or pas­sen­gers dri­ving to and from the Ter­mi­nal building.

Mr. McClel­lan announced to the Board that the Non-Based Crew Park­ing Pass pro­gram is being reviewed to help pro­tect rev­enue and deter abuse.

Oth­er Business:

Chair­man Math­is told the Board mem­bers that the Bylaws will be dis­cussed at the next Board meet­ing, after Ms. Sims has had time to com­plete a review of what he and Mr. McClel­lan put togeth­er. He also thanked Mr. McClel­lan for all of the work he had done on the prepa­ra­tion of the Bylaws.

On behalf of an Air Crew mem­ber, Mr. Ken Nel­son asked Mr. McClel­lan if TSA at ECP would be insti­tut­ing a secu­ri­ty bypass for cre­den­tialed crew mem­bers, besides being pre-checked and hav­ing access to the front of the line. Cur­rent­ly, the phys­i­cal con­straints of the TSA screen­ing area would pre­vent it, but Mr. McClel­lan will look into the eli­gi­bil­i­ty on ECP becom­ing part of the program.

Ms. Sims asked that the Board con­sid­er mov­ing the Sep­tem­ber Bud­get meet­ing to anoth­er day because it con­flicts with a Bay EDA engage­ment. Mr. McClel­lan advised that we would look at alter­na­tive dates.

Pub­lic Comments:

Mr. Dan­ny All­go­od addressed the Board inquir­ing if addi­tion­al, larg­er park­ing spaces could be pro­vid­ed for Trans­porta­tion Net­work Com­pa­nies in the Short Term park­ing lot. Larg­er spots would help to bet­ter accom­mo­date pas­sen­gers, espe­cial­ly those with ser­vice ani­mals, wheel­chairs, or oth­er spe­cial circumstances.


The meet­ing was adjourned at approx­i­mate­ly 10:15 a.m.

Tal­isa Price, Exec­u­tive Sec­re­tary Russ M