MEET­ING MINUTES

PANA­MA CITY – BAY COUN­TY AIR­PORT AND INDUS­TRI­AL DISTRICT

Open­ing:

The Board Meet­ing of the Pana­ma City­Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:00 a.m., July 27, 2016 by Vice Chair­man Mathis.

The Invo­ca­tion was giv­en by Mr. Carey Scott.

The Pledge of Alle­giance was led by Vice Chair­man Mathis.

The Exec­u­tive Sec­re­tary called the roll and indi­cat­ed that all Board Mem­bers were present.

Elec­tion of Officers:

The annu­al terms of Board Chair­man and Vice Chair­man are due for elec­tion by mem­bers of the Air­port Author­i­ty Board.

Mr. Scott made a motion to nom­i­nate Mr. Math­is as Chair­man and Mr. Lee as Vice Chair­man. Mr. Nel­son sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Approval of Minutes:

The June 22, 2016 Board Meet­ing Min­utes were approved as distributed.

Reports:

Mr. McClel­lan pre­sent­ed and reviewed both the Activ­i­ty Report and the Finan­cial Report.

Busi­ness Items:

a. Air­port Insur­ance Program

This item pro­vides for Board approval to noti­fy Pub­lic Risk Man­age­ment (PRM), the Airport’s insur­ance car­ri­er, of its intent to with­draw from the insur­ance pool effec­tive Octo­ber 1, 2016, in order to seek com­pet­i­tive bids for insur­ance coverage.

The var­i­ous insur­ance cov­er­ages asso­ci­at­ed with the Airport’s Insur­ance Pro­gram will expire on Octo­ber 1, 2016. Insur­ance cov­er­age includes the Airport’s lia­bil­i­ty, workman’s com­pen­sa­tion, com­mer­cial fire (build­ings), vehi­cle, pub­lic offi­cials and employ­ment prac­tices lia­bil­i­ty, and law enforce­ment liability.

In accor­dance with the Con­tract & By­Laws con­tained in the Inter­gov­ern­men­tal Coop­er­a­tive Agree­ment, the Dis­trict is required to pro­vide a 45 day Notice of With­draw­al from the Pool.

As part of this year’s bud­get­ing process, Staff would like to solic­it insur­ance quotes by pro­vid­ing local insur­ance agents with exist­ing cov­er­age lim­its and poli­cies. In order to do this, Staff is request­ing the Board adopt a Res­o­lu­tion noti­fy­ing PRM of the District’s intent to with­draw from the insur­ance pool.

Fol­low­ing Board dis­cus­sion, Mr. Scott made a motion to adopt the Res­o­lu­tion to sub­mit notice of with­draw­al from the insur­ance pool to PRM, and autho­riza­tion for the Board Chair­man to exe­cute the Res­o­lu­tion. Mr. Lee sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Exec­u­tive Direc­tor Report:

Mr. McClel­lan advised the Board that a short list of final can­di­dates would be inter­viewed in late August to fill the vacant Direc­tor of Finance and Admin­is­tra­tion position.

Mr. McClel­lan updat­ed the Board regard­ing the sta­tus of the FEMA claim.

Mr. McClel­lan advised the Board that there will be a Board Work­shop on Sep­tem­ber 14, 2016 to review a draft ver­sion of the FY 2017 Air­port Oper­at­ing and Cap­i­tal Improve­ment Budget.

Ms. Bec­ca Hardin, Pres­i­dent of the Bay Eco­nom­ic Devel­op­ment Alliance, updat­ed the Board regard­ing her recent trav­els and the sta­tus of Project Gon­do­la and Project Pompano.

Mr. Richard McConnell, Deputy Exec­u­tive Direc­tor, advised the Board that the Air­port was in the process of installing a Ser­vice Ani­mal Relief Area, as required by 49 CFR 27. Com­pli­ance with this new require­ment is manda­to­ry by Octo­ber 5, 2016 for air­ports receiv­ing fed­er­al finan­cial assistance.

Pub­lic Comments:

No pub­lic comments.

Adjourn­ment:

The meet­ing was adjourned at approx­i­mate­ly 9:35 a.m.


Pat­ty Mitchell, Exec­u­tive Sec­re­tary Russ Math­is, Chairman