July 2014 Meeting Minutes

Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:00 a.m., July 23, 2014 in the Air­port Board Room by Chair­man Pilcher.

The Invo­ca­tion was giv­en by Ms. Pat­ty Mitchell.

The Pledge of Alle­giance was led by Chair­man Pilcher.

The Exec­u­tive Sec­re­tary called the roll and indi­cat­ed that all Board Mem­bers were present except Mr. Chris Fore­hand and Mr. Del Lee.

Elec­tion of Officers:

The annu­al terms of Board Chair­man and Vice Chair­man are due for elec­tion by mem­bers of the Air­port Author­i­ty Board.

Fol­low­ing Board dis­cus­sion, Mr. Scott made a motion to nom­i­nate Mr. Bruett as Chair­man and Mr. Math­is as Vice Chair­man. Mr. Math­is sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Approval of Minutes:

The June 18, 2014 Board Meet­ing Min­utes were approved as distributed.

Reports:

Mr. McClel­lan pre­sent­ed and reviewed the activ­i­ty report. Ms. Hen­der­son pre­sent­ed and reviewed the finan­cial report.

Con­sent Agenda:

a. Approval to Add Invest­ment Options to Retire­ment Account

This item pro­vid­ed for Board approval to add new invest­ment options to the retire­ment account.

b. Rat­i­fi­ca­tion of Phoenix Con­struc­tion Change Order

This item pro­vid­ed for Board rat­i­fi­ca­tion of a change order with Phoenix Con­struc­tion Com­pa­ny for the addi­tion of fill, top­soil and turf rein­force­ment mat to the Ter­mi­nal and Main­te­nance sidewalks.

c. Exec­u­tive Direc­tor Per­for­mance Evaluation

This item pro­vid­ed for Board approval of a 3.108% pay increase for the Exec­u­tive Direc­tor based on his per­for­mance evaluation.

Fol­low­ing Board dis­cus­sion, Mr. Pilch­er made a motion to approve all items on the Con­sent Agen­da. Mr. Math­is sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Busi­ness Items:

a. Mas­ter Plan Discussion

Mr. McClel­lan updat­ed the Board regard­ing the sta­tus of the Mas­ter Plan process and advised that the final draft of the Mas­ter Plan and the Air­port Lay­out Plan (ALP) had been sub­mit­ted to FAA for review.

This item was for infor­ma­tion­al pur­pos­es only and required no Board action.

b. ZHA Task Order – Qual­i­fied Mit­i­ga­tion Super­vi­sion and Mit­i­ga­tion Monitoring

This item pro­vid­ed for Board approval of a Task Order with ZHA to per­form Qual­i­fied Mit­i­ga­tion Super­vi­sion (QMS) and Mit­i­ga­tion Mon­i­tor­ing for the annu­al peri­od Sep­tem­ber 2014 through August 2015.

In accor­dance with FDEP WRP Per­mit #03 – 0212186-004-DF, the air­port is required to pro­vide QMS to over­see all aspects of mit­i­ga­tion site imple­men­ta­tion, man­age­ment and cor­rec­tive actions and on-site mit­i­ga­tion monitoring.

This task order for QMS includes the fol­low­ing services:

• QMS of all mit­i­ga­tion activ­i­ties on the mit­i­ga­tion site locat­ed south of CR 388 and the air­port for up to 100 days of on-site coor­di­na­tion and inspec­tion per annu­al period.
• Over­sight and admin­is­tra­tion of the con­struc­tion activ­i­ties and inter­face with the com­pa­ny per­form­ing the mit­i­ga­tion plan implementation.
• Annu­al mit­i­ga­tion mon­i­tor­ing in accor­dance with the Air­port Relo­ca­tion Mit­i­ga­tion Plan and mon­i­tor­ing the sta­tions and meth­ods estab­lished dur­ing the ini­tial base­line quan­ti­ta­tive mon­i­tor­ing con­duct­ed in Fall 2006.
• Pro­vide sta­tis­ti­cal analy­sis of the quan­ti­ta­tive mon­i­tor­ing data based pri­mar­i­ly on before and after com­par­i­son of over­all com­mu­ni­ty classification.
• Pre­pare the annu­al report and the mit­i­ga­tion report for the cur­rent period.

The cost for the task order is a lump sum of $372,000, which con­sists of $36,750 for QMS and Mit­i­ga­tion Mon­i­tor­ing and $335,250 for envi­ron­men­tal con­sult­ing ser­vices for the QMS and Mit­i­ga­tion Monitoring.

FAA funds will be avail­able to pro­vide 90% fund­ing for this work, leav­ing $37,200 to be paid by the Dis­trict. There is suf­fi­cient fund­ing in the bud­get to cov­er this cost.

Fol­low­ing Board dis­cus­sion, Mr. Scott made a motion to approve the task order with ZHA and autho­riza­tion for the Exec­u­tive Direc­tor to exe­cute the nec­es­sary doc­u­ments. Mr.

Pilch­er sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

c. Approve Con­ces­sion Agree­ment Assign­ment – Thrifty Car Rental

This item pro­vides for Board approval of a Con­ces­sion Agree­ment Assign­ment from Emer­ald Coast RAC, LLC dba Thrifty Car Rental to Hertz Glob­al Holdings.

Hertz Glob­al Hold­ings recent­ly acquired Dol­lar Rent a Car and Thrifty Car Rental. Mr. Joe Fagun­des, Man­ag­ing Mem­ber of Emer­ald Coast RAC, LLC request­ed an assign­ment of the Con­ces­sion Agree­ment between the Dis­trict and Thrifty Car Rental to Hertz Glob­al Holdings.

Approval of this Con­ces­sion Agree­ment Assign­ment would have no impact on the Air­port Oper­at­ing and Cap­i­tal Improve­ment Budget.

Fol­low­ing Board dis­cus­sion, Mr. Math­is made a motion to approve the Con­ces­sion Agree­ment Assign­ment and autho­riza­tion for the Board Chair­man to exe­cute any nec­es­sary doc­u­ments. Ms. Mead­ows sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Exec­u­tive Direc­tor Reports:

FEMA Claims Process: Mr. McClel­lan updat­ed the Board regard­ing the FEMA claims process and stat­ed that he had recent­ly attend­ed the kick-off meet­ing with FEMA rep­re­sen­ta­tives regard­ing the repairs need­ed from the storm dam­age ear­li­er in the spring. He fur­ther advised that it is a FEMA require­ment to bid out the con­tracts need­ed to com­plete the repairs, and that he antic­i­pat­ed bring­ing back mul­ti­ple con­tracts to the Board for con­sid­er­a­tion and award with­in the next 60 days.

Air Traf­fic Con­trol Tow­er Pro­gram: Mr. McClel­lan updat­ed the Board regard­ing the Tow­er Con­tract Pro­gram and stat­ed that let­ters of sup­port from both the House of Rep­re­sen­ta­tives and Con­gress had been for­ward­ed to leg­is­la­tors in Wash­ing­ton, DC.

Pub­lic Comments:

Mr. Cy Chance, the for­mer Assis­tant Main­te­nance Man­ag­er, addressed the Board and expressed his appre­ci­a­tion for the oppor­tu­ni­ty to work at the Air­port for the past two years.

Adjourn­ment:

The reg­u­lar meet­ing was adjourned at approx­i­mate­ly 9:30 a.m. (CST).

Pat­ty Mitchell, Exec­u­tive Sec­re­tary Till Bruett, Chairman