MEET­ING MINUTES

PANA­MA CITY – BAY COUN­TY AIR­PORT AND INDUS­TRI­AL DISTRICT

Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:00 a.m., Jan­u­ary 27, 2021 by Chair­man Glen McDonald. 

The Invo­ca­tion was giv­en by Vice Chair Hol­ly Melzer.

The Pledge of Alle­giance was led by Chair­man McDonald.

Admin­is­tra­tive Clerk, Sarah Thomas, called the roll and all Board mem­bers were present.

Reports:

Mr. Park­er McClel­lan pre­sent­ed the Activ­i­ty Reports.

Mrs. Dar­lene Gor­don pre­sent­ed the Finan­cial Reports.

Con­sent Agenda:

a. Board Meet­ing Min­utes – Decem­ber 16, 2020

This Item pro­vid­ed for Board approval of the Decem­ber 16, 2020 Board Meet­ing Minutes.

b. Exer­cise the Option to Extend Gary Wak­stein & Asso­ciates, LLC Con­ces­sion Agreement

This Item pro­vid­ed for Board approval to extend the Agree­ment with Gary Wak­stein & Asso­ciates, LLC, for Air­port News and Sun­dries Con­ces­sions for an addi­tion­al five-year term. The ini­tial term of the Agree­ment com­menced in 2010. It was extend­ed to Feb­ru­ary 28, 2016 and again to Feb­ru­ary 28, 2021. This addi­tion­al 5‑year term in accor­dance with the Con­ces­sion Agree­ment will expire Feb­ru­ary 28, 2026.

c. Approve Amend­ment 1 for the Pur­chase of Option­al Equip­ment for the New ARFF Vehicle

This Item pro­vid­ed for Board approval, as rec­om­mend­ed by Staff, for the pur­chase of the fol­low­ing option­al equip­ment for instal­la­tion on the new 1,500-gallon ARFF vehi­cle from Rosen­bauer Min­neso­ta, LLC, in an amount not to exceed $21,000 (Amend­ment 1):

— Under Truck Nozzles

— Safe to Approach Lights

— Air­field Dri­ving Lights

— Exte­ri­or Water/​Foam Lev­el Lights

— Win­dow Tinting

— In-Cab EMS Cabinet

— Rosen­bauer Ser­vice Tool

— Lit­tle Giant Ladder

— Recharge­able Flashlights

— 5‑Year Extend­ed Trans­mis­sion Warranty

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d. Approve Pur­chase of Scott Self-Con­tained Breath­ing Appa­ra­tus (SCBA)

This Item pro­vid­ed for Board approval of the fourth pur­chase in a rota­tion­al pur­chas­ing plan to replace SCBA Units and Bot­tles over a five-year period.

Two quotes were received as fol­lows for two (2) Scott Self-Con­tained Breath­ing Appa­ra­tus (SCBA) and four (4) 4500p­si/45-minute SCBA Bottles:

  • Fish­er Safe­ty — $15,971.52
  • 3M Scott Fire & Safe­ty — $16,900

Staff rec­om­mend­ed approval of the pur­chase from Fish­er Safety.

Mr. James John­son made a motion to approve the Con­sent Agen­da, and Mr. Will Cramer sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Busi­ness Items:

a. 2020 In the Rearview

Annu­al Pre­sen­ta­tion was giv­en to the Board by Mr. Park­er McClel­lan, Exec­u­tive Direc­tor, start­ing with a brief video pre­pared by The Moore Agency. This pre­sen­ta­tion high­light­ed the accom­plish­ments of ECP and the Staff over the past year, including:

  1. 10-Year Anniver­sary Vir­tu­al Celebration
  2. Ini­tial­iz­ing non-stop ser­vice to Wash­ing­ton DC, with new cities being added this com­ing sum­mer, includ­ing Philadelphia
  3. Tri-Annu­al FAA emer­gency pre­pared­ness exercise
  4. Con­struc­tion and Open­ing of the Ter­mi­nal Expansion
  5. Projects With­out Pas­sen­gers, includ­ing repair to our Cov­ered Park­ing Lot of dam­ages that occurred dur­ing Hur­ri­cane Michael, paint­ing of the entire park­ing lot, tile replace­ment in Ter­mi­nal, numer­ous oth­er projects
  6. Assess­ment of impacts from Hur­ri­cane Sal­ly, which includ­ed dam­age to the drainage sys­tems and var­i­ous areas of water dam­age with­in mul­ti­ple buildings
  7. Focus on part­ner­ship with Air­lines and con­trol­ling cost to include rev­enue sharing 
  8. Pas­sen­ger rates that were up by 25% before COVID-19 and as of Decem­ber 31, 2020 annu­al pas­sen­gers down approx­i­mate­ly 35%
  9. Staff Devel­op­ment includ­ed imple­men­ta­tion of Phase II of the Employ­ee Com­pen­sa­tion Study, and the con­tin­ued suc­cess of the Spot Reward Pro­gram (Employ­ees Con­tribut­ing Pos­i­tive­ly) where more than 230 Spot Rewards, good for one hour of leave, were award­ed to Air­port employees.

This Item was for infor­ma­tion­al pur­pos­es only, and required no for­mal action by the Board.

b. Review and Adopt FY 2020 Finan­cial Audit Report

Report giv­en by Mr. Eas­t­on Ramer, who was accom­pa­nied by Ms. Saman­tha McGhee, from Tip­ton, Mar­ler, Gar­ner & Chas­tain. The 2020 Audit Report was issued with no find­ings of non-com­pli­ance, no 

defi­cien­cies, and no rec­om­men­da­tions. The Air­port is in a strong finan­cial posi­tion. The impacts from COVID ‑19 result­ing in the loss in rev­enues is $10 mil­lion and includes $14 mil­lion in depre­ci­a­tion; the Air­port Oper­a­tions is actu­al­ly up by $4 mil­lion. It should be not­ed the $9 mil­lion came from Grant Rev­enues, project reimbursement. 

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From the time the Air­port opened, it has grown sig­nif­i­cant­ly. In 2011, rev­enues were at $8 mil­lion. In 2019, they were at $12 mil­lion. In 2020, despite the pan­dem­ic, we are only down 5% from 2019, but 

still up from 2018 rev­enues. The report attrib­uted these num­bers to the efforts of Air­port Staff and Leadership. 

Mr. John­son moved to adopt the report. Vice Chair Melz­er sec­ond­ed. The vote was tak­en and the motion passed unanimously.

c. FY 2020 Rates and Charges Set­tle­ment for Sig­na­to­ry Air Car­ri­ers (infor­ma­tion only)

Mr. McClel­lan report­ed that based on the Finan­cial Set­tle­ment of the bud­get, the Air­port was able to give our air­line part­ners $1.7 mil­lion back in rev­enue sharing. 

d. COVID-19 Update

  1. Rat­i­fy – Tem­po­rary COVID-19 Leave Policy
    1. Mr. McClel­lan pre­sent­ed a tem­po­rary per­son­nel pol­i­cy to address impacts of COVID-19 on employ­ees. As the result of the Exec­u­tive Order signed by Pres­i­dent Trump in April 2020, each employ­ee was giv­en 80 hours of leave for COVID-19. The Pol­i­cy has since expired, but the Air­port wish­es to extend it to June 30, 2021 and revis­it the Pol­i­cy at that time. The require­ment to pro­vide COVID – 19 Sick Leave is no longer required, but the Air­port has cho­sen to con­tin­ue to pro­vide COVID-19 Sick Leave, as an effort to slow the spread of the virus amongst employees. 
    2. May­or Mark Shel­don made the motion to accept the rat­i­fi­ca­tion. Mr. Cramer sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.
  1. Engi­neer­ing Ser­vices RFQ

Mr. McClel­lan report­ed on the recent adver­tise­ment for Air­port Gen­er­al Con­sul­tant. The Air­port adver­tised a Request for Qual­i­fi­ca­tions (RFQ) in late Novem­ber for the Air­port Gen­er­al Con­sul­tant (Engi­neer­ing). As part of the bid­ding process, a Pre-Bid Meet­ing was attend­ed by five firms and a sub­se­quent air­port tour was orga­nized. In ear­ly Jan­u­ary, the Air­port opened the sin­gle RFQ received from ZHA. The Con­sul­tant Selec­tion Com­mit­tee met in mid-Jan­u­ary and reviewed the con­cerns expressed by the FAA, to include con­cern expressed over only one response and dis­crep­an­cies as a result new DBE (Dis­ad­van­taged Busi­ness Enter­prise) pol­i­cy. The FAA rec­om­mend­ed the Air­port make the cor­rec­tions to the DBE por­tions and ensure the FAA-required forms are includ­ed and re-adver­tise. Based on the FAA rec­om­men­da­tion, the Con­sul­tant Selec­tion Com­mit­tee rec­om­mend­ed to rebid the RFQ and extend the con­tract with ZHA for 3 months.

Vice Chair Melz­er made the motion to approve the Exten­sion of the cur­rent Con­tract with ZHA for 

three months and autho­rize Staff to re-adver­tise the RFQ. Mr. Cramer sec­ond­ed the motion. The vote was tak­en and the motion was passed unanimously.

  1. Project Gator Update (infor­ma­tion only)

Mr. McClel­lan report­ed that Project Gator con­tin­ues to move for­ward. A con­sul­tant has been hired to review the company’s plans and hope­ful­ly bring costs down. They antic­i­pate the analy­sis back from their con­sul­tant in mid-March.

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Con­struc­tion Update (infor­ma­tion only):

  1. Ter­mi­nal Expansion

Mr. Richard McConnell report­ed this project is complete.

  1. Taxi­way E1 and Trans­port Apron

Mr. McConnell report­ed this project is complete.

  1. State Road 388 and Roundabout

Mr. McConnell report­ed the con­struc­tion com­pa­ny (Supe­ri­or) is cur­rent­ly installing the drainage fix­tures on SR 388. On the west side of the project, grad­ing is almost com­plete on the bypass road that will have to be com­plet­ed before the rest of the project moves for­ward. The sched­uled com­ple­tion is mid-year 2023. Accord­ing to the project con­sul­tants, it is cur­rent­ly on sched­ule. Since the com­ple­tion of the fly­over at the Port of Pana­ma City, many of the work­ers have been assigned to this project.

Bay EDA Update:

Ms. Bec­ca Hardin, Bay EDA Pres­i­dent, report­ed speak­ing with the Project Gator man­agers the pre­vi­ous day and the man­agers will be here in town in the week fol­low­ing the Board meet­ing. She will be work­ing with Mr. McClel­lan to sched­ule meet­ings with them. Project Emer­ald is still ongo­ing, though progress is slow, due to a large con­tract they got at the end of the year. They believe it will pick back up at the end of Feb­ru­ary or begin­ning of March. 

There have been sev­er­al com­pa­nies look­ing at the for­mer GKN facil­i­ty in Ven­ture Cross­ings. One such com­pa­ny, Project Spec­trum, a Euro­pean advanced man­u­fac­tur­ing com­pa­ny, would cre­ate about 220 jobs and invest about $40 mil­lion dol­lars in our Com­mu­ni­ty. Their site con­sul­tants were in town over the week­end, and Ven­ture Cross­ings is one of two sites under con­sid­er­a­tion. The pres­i­dent of the Euro­pean com­pa­ny will be in town ear­ly next week. Fol­low­ing the vis­it, the Bay EDA hopes that a deci­sion will be announced quickly. 

Project Venus will start to progress as the COVID-19 vac­cine is admin­is­tered more and the project man­agers can vis­it the Unit­ed States. 

The Moore Agency Report:

Jor­dan Jacobs and Katie Spill­man, of The Moore Agency, focused on the paid media cov­er­age. The 

Agency is con­cen­trat­ing on max­i­miz­ing the cov­er­age the Air­port gets for its adver­tis­ing expen­di­tures. Katie Spill­man explained the types of ad cam­paigns The Moore Agency uti­lized and how they dif­fered from ad cam­paigns they used in the past. 

At present, The Moore Agency is uti­liz­ing Google Paid Search, which uses key­words. In the past, the key­words were pri­mar­i­ly focused on trav­el com­peti­tors. At this time, key­words have been added that focus on com­pet­i­tive ways of trav­el. Cam­paigns have also been added to Face­book and Insta­gram that tar­get users in North­west Flori­da, and the demo­graph­ics that have income to travel.

The cam­paign has begun once again run­ning print and news­pa­per ads, as it ulti­mate­ly runs through a 

net­work of pub­li­ca­tions. It is an inte­grat­ed approach that runs through mul­ti­ple age groups and tar­gets local res­i­dents, more than vis­i­tors to North­west Flori­da. It also adds dig­i­tal ver­sions of the cam­paign for the small­er publications.

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The cam­paign is also focus­ing on broad­cast adver­tis­ing. Ms. Spill­man reports that while the way peo­ple view video broad­cast is chang­ing, the fact that they are watch­ing has not. Accord­ing to a recent study, the aver­age per­son watch­es around 215 min­utes of TV a day. Cable TV spots allow for view­ing through non- 

tra­di­tion­al meth­ods, like Roku and Fire­stick. There will also be a spot aired through­out the day on Feb­ru­ary 7, the day of the Super­bowl, and the week following.

Pub­lic Comments:

There were no Pub­lic Comments.

Adjourn­ment:

The meet­ing was adjourned at approx­i­mate­ly 10:08 a.m.

________________________________ ________________________________

Sarah Thomas, Admin­is­tra­tive Clerk Glen McDon­ald, Chairman