January 2015 Meeting Minutes

Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:00 a.m., Jan­u­ary 28, 2015 in the Air­port Board Room by Chair­man Bruett.

The Invo­ca­tion was giv­en by Ms. Pat­ty Mitchell.

The Pledge of Alle­giance was led by Chair­man Bruett.

The Exec­u­tive Sec­re­tary called the roll and indi­cat­ed that all Board Mem­bers were present.

The Decem­ber 17, 2014 Board Meet­ing Min­utes were approved as distributed.

Mr. McClel­lan pre­sent­ed and reviewed both the activ­i­ty report and the finan­cial report.

a. Lease Assign­ment – Kedrick Cer­ry, Inc.

This item pro­vides for Board approval of the assign­ment of the Lease Agree­ment between Dur­den Enter­pris­es II, Inc., and the Pana­ma City Air­port and Indus­tri­al Dis­trict to Kedrick Cer­ry, Inc.

b. Exec­u­tive Direc­tor Per­for­mance Evaluation

This item pro­vides for Board dis­cus­sion regard­ing the issue of the Exec­u­tive Director’s annu­al per­for­mance evaluation.

Fol­low­ing Board dis­cus­sion, Mr. Pilch­er made a motion to defer this item to the Feb­ru­ary Board Meet­ing to allow for time to review the infor­ma­tion pro­vid­ed, due to the fact that it was received yes­ter­day, one day pri­or to the meet­ing. Mr. Fore­hand sec­ond­ed the motion. The vote was tak­en and the motion passed 5 to 2, with Ms. Mead­ows and Chair­man Bruett opposing.

Fol­low­ing vote on this item, Chair­man Bruett and Mr. Pilch­er asked the Exec­u­tive Sec­re­tary to retrieve salary infor­ma­tion for the Exec­u­tive Direc­tor posi­tion at the Pen­saco­la, Tal­la­has­see and Ft. Wal­ton air­ports, and to pro­vide that infor­ma­tion to the Board Members.

a. Mas­ter Plan Update

Mr. Paul Puck­li with CHA Con­sult­ing, Inc., updat­ed the Board regard­ing the sta­tus of the Mas­ter Plan Study. He advised that since the last Board brief­ing, the fol­low­ing items have been accomplished:

• Refined cost esti­mates by Phase
• Pre­pared 10-year Finan­cial Plan
• Pre­pared Draft Mas­ter Plan Report and ALP drawings
• Sub­mit­ted Draft Report and draw­ings to FAA and FDOT for review and comment
• Respond­ed to FAA and FDOT comments

Mr. Puck­li stat­ed that the third and final Pub­lic Work­shop would be held in Feb­ru­ary, fol­lowed by for­mal approval and adop­tion by the Board. Once approved by the Board, the final doc­u­ment will be sub­mit­ted to FAA and FDOT for approval.

This item was for infor­ma­tion­al pur­pos­es only and required no for­mal action by the Board.

b. Ricon­do & Asso­ciates, Inc. Task Order – Air­port Con­sul­tant Services

This item pro­vides for Board approval of a Task Order to Ricon­do & Asso­ciates, Inc., to pro­vide assis­tance with the prepa­ra­tion of the 2014 set­tle­ment doc­u­ments, and assist with devel­op­ment of new air­line agree­ments and Fis­cal Year 2016 Air­port Oper­at­ing and Cap­i­tal Improve­ment Budget.

In 2011, the cur­rent air­line agree­ment was devel­oped, and is due to expire on Sep­tem­ber 30, 2015. This agree­ment is still good con­cep­tu­al­ly, but requires updat­ing and val­i­da­tion. With the addi­tion of Non-Sig­na­to­ry air­lines, there is a need to devel­op an agree­ment that address­es con­trac­tu­al and oper­a­tional issues. This task order will pro­vide for par­tic­i­pa­tion in air­line nego­ti­a­tion meet­ings and the devel­op­ment of the agreements.

The finan­cial mod­el devel­oped by Ricon­do & Asso­ciates assists in the devel­op­ment of alter­na­tive bud­getary require­ments, devel­op­ment of FY 15 rates and charges based on the bud­get devel­oped by Staff for FY 2015 and prepa­ra­tion of air­line meet­ing doc­u­ments. The set­tle­ment efforts will include the revisions/​updates to the air­line rates and charges mod­el based on FY 2014 audit results, cal­cu­la­tion of actu­al air­line rates and charges for FY 2014, rev­enue shar­ing and air­line set­tle­ment cal­cu­la­tions for the year end­ing Sep­tem­ber 30, 2014.

A $65,060 bud­get is pro­posed for this work effort. Fund­ing is avail­able in the Air­port FY2015 budget.

Exec­u­tive Direc­tor Reports:

Mr. McClel­lan advised the Board that rep­re­sen­ta­tives from Edge Aero­dy­namix have con­tact­ed Staff regard­ing build­ing a hangar on air­port prop­er­ty for their operations.

Mr. McClel­lan reviewed the recent announce­ment from Sil­ver Air­ways that they will begin ser­vice from our air­port on March 19, 2015 and would be pro­vid­ing dai­ly non-stop ser­vice to Tam­pa and Orlando.

Mr. McClel­lan advised the Board that he would be attend­ing a leg­isla­tive meet­ing in Tal­la­has­see next month with the Bay Coun­ty Chamber.

Mr. McClel­lan advised the Board that the ramp expan­sion project at Sheltair Avi­a­tion was mov­ing ahead.

Mr. McClel­lan advised the Board that Staff would be brief­ing the ten­ants on the upcom­ing Spring Break trav­el sched­ule and the increased trav­el sched­ule for the sum­mer months.

Mr. McClel­lan announced that Deputy Chief John Van Etten had been pro­mot­ed to Police Chief.

No pub­lic comments.

The reg­u­lar meet­ing was adjourned at approx­i­mate­ly 9:30 a.m. (CST).

Pat­ty Mitchell, Exec­u­tive Sec­re­tary Till Bruett, Chairman