MEET­ING MINUTES

PANA­MA CITYBAY COUN­TY AIR­PORT AND INDUS­TRI­AL DISTRICT

Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at

9:00 a.m., Feb­ru­ary 26, 2020 by Chair­man Lee.

The Invo­ca­tion was giv­en by Mr. Russ Mathis.

The Pledge of Alle­giance was led by Chair­man Lee.

The Exec­u­tive Sec­re­tary called the roll and indi­cat­ed all the Board mem­bers were present except Mr. Jay

Tusa.

An Amend­ed Agen­da was pre­sent­ed to the Board. Vice Chair­man McDon­ald made a motion to

accept the Amend­ed Agen­da. Mr. Nel­son sec­ond­ed the motion. The vote was tak­en and the motion

passed unan­i­mous­ly.

Reports:

Mr. Park­er McClel­lan pre­sent­ed and reviewed the Activ­i­ty Reports.

Ms. Dar­lene Nel­son pre­sent­ed and reviewed the Finan­cial Reports.

Con­sent Agenda:

Pri­or to vot­ing on the Con­sent Agen­da, Vice Chair­man McDon­ald asked that Item 3(h) Policy

Change-Wage and Salary, and Ms. Melz­er asked that Item 3(i) Rat­i­fi­ca­tion of Phoenix Roofing &

Con­struc­tion Con­tract, be moved to the Busi­ness Items for fur­ther discussion.

a. Board Meet­ing Min­utes – Jan­u­ary 222020

This item pro­vid­ed for Board approval of the Jan­u­ary 22, 2020 Board Meet­ing Minutes.

b. Spe­cial Board Meet­ing Min­utes – Feb­ru­ary 132020

This item pro­vid­ed for Board approval of the Feb­ru­ary 13, 2020 Spe­cial Board Meet­ing Minutes.

c. Accept Pub­lic Trans­porta­tion Grant Agree­ment (PTGA) – Design North Concourse

Expan­sion and Adopt Res­o­lu­tion – Project: 42359929401

This item pro­vid­ed for the accep­tance of a Flori­da Depart­ment of Trans­porta­tion (FDOT) Public

Trans­porta­tion Grant Agree­ment (PTGA) that will pro­vide fund­ing for the design phase professional

ser­vices to sup­port the phased future expan­sion of the pas­sen­ger ter­mi­nal at North­west Flori­da Beaches

Inter­na­tion­al Airport.

The Air­port opened for com­mer­cial air ser­vice in May 2010. Dou­ble-dig­it growth rates over the

last sev­er­al years have pushed enplaned pas­sen­ger lev­els in excess of 625,000 annu­al­ly. Dur­ing peak

peri­ods, the hold­ing areas asso­ci­at­ed with air­craft gates are strained and at times tax­ing the abil­i­ty to

accom­mo­date the pas­sen­ger demands. 

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The planned North Con­course Expan­sion is pro­ject­ed to include the poten­tial of pas­sen­ger gates,

real­lo­ca­tion of pas­sen­ger hold/​waiting areas, expan­sion of con­ces­sion space and oth­er ameni­ties, and the

poten­tial imple­men­ta­tion of improve­ments to sup­port inter­na­tion­al oper­a­tions. These improve­ments shall

be in gen­er­al accor­dance with the cur­rent Air­port Mas­ter Plan and approved Air­port Lay­out Plan, including

any updates to the con­cept devel­oped as part of the ongo­ing Mas­ter Plan Update project sched­uled for

com­ple­tion in 2020.

The project includes the design of the North Con­course Expan­sion; con­struc­tion of the designed terminal

improve­ments will be sep­a­rate­ly funded.

The Flori­da Depart­ment of Trans­porta­tion (FDOT) is pro­vid­ing a grant to allow for, but is not lim­it­ed to

gen­er­al con­sult­ing ser­vices, archi­tec­tur­al and engi­neer­ing ser­vices, sur­vey­ing ser­vices, per­mit­ting services,

coor­di­na­tion includ­ing all mate­ri­als, equip­ment, labor, and inci­den­tals required to com­plete the design

project. The design phase ser­vices will include pre­lim­i­nary plan­ning to ensure that the North Concourse

expan­sion con­cept details are defined prop­er­ly and are con­sis­tent with the Air­port Lay­out Plan.

The total esti­mat­ed bud­get for the project and the grant amount is $1,470,000 with 50% par­tic­i­pa­tion by

the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict and 50% par­tic­i­pa­tion by the Florida

Depart­ment of Trans­porta­tion through PTGA 423599 – 2.

Staff rec­om­mend­ed the Board accept this Flori­da Depart­ment of Trans­porta­tion – Pub­lic Transportation

Grant Agree­ment and adopt a res­o­lu­tion that allows for the Board Chair­man or designee to exe­cute the

required doc­u­ments, fol­low­ing sat­is­fac­to­ry legal review.

d. Accept Pub­lic Trans­porta­tion Grant Agree­ment (PTGA) – Design for Expan­sion of

Out­bound Bag­gage Sys­tem and Adopt Res­o­lu­tion – Project: 42359939401

This item pro­vid­ed for the accep­tance of a Flori­da Depart­ment of Trans­porta­tion (FDOT) Public

Trans­porta­tion Grant Agree­ment (PTGA) that will pro­vide fund­ing for the design phase professional

ser­vices to sup­port the phased future expan­sion of the Out­bound Bag­gage Sys­tem at North­west Florida

Beach­es Inter­na­tion­al Airport.

The Air­port opened for com­mer­cial air ser­vice in May 2010. Dou­ble-dig­it growth rates over the last

sev­er­al years have pushed enplaned pas­sen­ger lev­els in excess of 625,000 annu­al­ly. Dur­ing peak times

through­out the year the Out­bound Bag­gage Sys­tem and Bag Make-up Area are at or above capacity.

The planned Out­bound Bag­gage Sys­tem and Bag Make-up Area are pro­ject­ed to include a building

expan­sion of approx­i­mate­ly 20,000 square feet to effec­tive­ly address the cur­rent vol­umes of outgoing

bag­gage as well as the expect­ed future demand for the air­port. These improve­ments shall be in general

accor­dance with the cur­rent Air­port Mas­ter Plan and approved Air­port Lay­out Plan, includ­ing any updates

to the con­cept devel­oped as part of the ongo­ing Mas­ter Plan Update project sched­uled for com­ple­tion in

2020. The project includes the design of the Out­bound Bag­gage Sys­tem and Bag Make-up Area;

con­struc­tion will be sep­a­rate­ly funded.

The Flori­da Depart­ment of Trans­porta­tion (FDOT) is pro­vid­ing a grant to allow for, but is not lim­it­ed to

gen­er­al con­sult­ing ser­vices, archi­tec­tur­al and engi­neer­ing ser­vices, sur­vey­ing ser­vices, per­mit­ting services,

coor­di­na­tion includ­ing all mate­ri­als, equip­ment, labor, and inci­den­tals required to com­plete the design

project. The design phase ser­vices will include pre­lim­i­nary plan­ning to ensure that the Out­bound Baggage

Sys­tem expan­sion con­cept details are defined prop­er­ly and are con­sis­tent with the Air­port Lay­out Plan.

The total esti­mat­ed bud­get for the project and the grant amount is $780,000. Fund­ing is antic­i­pat­ed to

include par­tic­i­pa­tion in the amount of $270,000 by the Pana­ma City-Bay Coun­ty Air­port and Industrial

Dis­trict, and par­tic­i­pa­tion in the amount of $27,000 by the Flori­da Depart­ment of Trans­porta­tion through

PTGA 423599 – 3, and par­tic­i­pa­tion in the amount of $240,000 by the FAA

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Staff rec­om­mend­ed that the Board accept this Flori­da Depart­ment of Trans­porta­tion – Public

Trans­porta­tion Grant Agree­ment and adopt a res­o­lu­tion that allows for the Board Chair­man or designee to

exe­cute the required doc­u­ments, fol­low­ing sat­is­fac­to­ry legal review.

e. Accept Bid – Spring Fer­til­iza­tion – Altha Agronomy

This item pro­vid­ed for Board approval for the pur­chase and appli­ca­tion of fer­til­iz­er and lime for

approx­i­mate­ly 500 acres of Air­port property.

As part of our ongo­ing effort to main­tain site sta­bi­liza­tion, it is nec­es­sary to prop­er­ly apply fer­til­iz­er to

cer­tain areas of Air­port prop­er­ty. Slow-release fer­til­iz­er is applied in order to pro­mote healthy leaf and

root growth nec­es­sary for soil sta­bi­liza­tion. This prod­uct will pro­vide the high­est lev­el of nutrient

uni­for­mi­ty.

Dolomite Lime has been applied to Air­port grounds over the past sev­er­al years to sta­bi­lize pH lev­els. The

pH lev­els had been at lev­els such that growth and strength of Bermu­da and Bahia grass­es were negatively

impact­ed. Over the last year the pH lev­els have fluc­tu­at­ed and addi­tion­al appli­ca­tion of lime is required to

main­tain healthy grass growth.

Based on inde­pen­dent soil analy­sis and appli­ca­tion rec­om­men­da­tion, Staff devel­oped bid spec­i­fi­ca­tions for

this pur­chase to include both fer­til­iz­er and lime. The lime will be applied first with the fer­til­iz­er to follow

in approx­i­mate­ly 2 – 4 weeks, depend­ing on weather.

Spring Fer­til­iza­tion was pub­licly adver­tised with bids opened on Feb­ru­ary 18, 2020. One Bid was received

from:

Bid­der Fer­til­iz­er Dolomite Lime Total Bid

Altha Agron­o­my $17,760.00 $9,960.00 $27,720.00

This expen­di­ture is includ­ed in the FY-20 Air­port Oper­at­ing and Cap­i­tal Improve­ment Budget.

Staff rec­om­mend­ed accep­tance of the low respon­sive bid from Altha Agron­o­my in the amount of $27,720

for the pur­chase and appli­ca­tion of fer­til­iz­er and dolomite lime to be applied to approx­i­mate­ly 500 acres at

the North­west Flori­da Beach­es Inter­na­tion­al Air­port, and autho­riza­tion for the Exec­u­tive Direc­tor to

exe­cute any nec­es­sary documents.

f. Approve Ban­ner Tow Agree­ment – Aer­i­al Ban­ners, Inc.

This item pro­vid­ed for Board approval of a Ban­ner Tow Agree­ment between Aer­i­al Ban­ners, Inc. and the

Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict for the oper­a­tion of air­craft ban­ner tow activities

at the North­west Flori­da Beach­es Inter­na­tion­al Airport.

Ryan Hiott of Aer­i­al Ban­ners, Inc. con­tact­ed Staff about oper­at­ing a ban­ner tow oper­a­tion from the

Air­port. The term of the Agree­ment would be from March 20, 2020 through April 20, 2020; and May 25,

2020 through Sep­tem­ber 25, 2020. The fees paid to the Air­port for this oper­a­tion would gen­er­ate total

ground rental fees of $125 per month for set up area, and $10 for each ban­ner pick up dur­ing the term of

the Agree­ment.

Staff rec­om­mend­ed Board approval of the Ban­ner Tow Agree­ment with Aer­i­al Ban­ners, Inc., and

autho­riza­tion for the Exec­u­tive Direc­tor to exe­cute all nec­es­sary documents.

g. Approve Ban­ner Tow Agree­ment – Van Wag­n­er Aer­i­al Media

This item pro­vid­ed for Board approval of a Ban­ner Tow Agree­ment between Van Wag­n­er Aer­i­al Media 

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and the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict for the oper­a­tion of air­craft ban­ner tow

activ­i­ties at the North­west Flori­da Beach­es Inter­na­tion­al Airport.

Andrew Mulawka con­tact­ed Staff about oper­at­ing a ban­ner tow oper­a­tion from the Air­port. The term of

the Agree­ment would be from March 6, 2020 through April 6, 2020. The fees paid to the Air­port for this

oper­a­tion would gen­er­ate total ground rental fees of $125 per month for set up area, and $10 for each

ban­ner pick up dur­ing the term of the Agreement.

Staff rec­om­mend­ed Board approval of the Ban­ner Tow Agree­ment with Van Wag­n­er Aer­i­al Media and

autho­riza­tion for the Exec­u­tive Direc­tor to exe­cute all nec­es­sary documents.

h. Approve Pol­i­cy Change – Wage and Salary (moved to Busi­ness Items)

i. Rat­i­fi­ca­tion of Phoenix Roof­ing & Con­struc­tion Con­tract for Hur­ri­cane Michael Repairs

(moved to Busi­ness Items)

j. Approve ZHA Task Order – Cell Phone Lot Expan­sion Project

This item pro­vid­ed for the Board’s approval of Task Order #48 to ZHA as the Airport’s continuing

engi­neer­ing con­sul­tant to per­form required design, bid and award, and con­struc­tion admin­is­tra­tion services

for a project to expand the Cell Phone/​Taxi Queue Lot.

Over the last sev­er­al years the num­ber of pas­sen­gers uti­liz­ing the Air­port has increased dra­mat­i­cal­ly, with

this growth comes increased num­bers of meeters and greeters, ground trans­porta­tion providers and vehicles

uti­liz­ing the cell phone wait­ing lot. There are numer­ous times each day the users of the lot over­flow into

the road­way cre­at­ing road­way con­ges­tion issues.

The pro­posed expan­sion of the Cell Phone/​Taxi Wait­ing Area will increase the num­ber of avail­able spaces

and reduce the con­ges­tion on our road­way system.

This task includes design, bid and award, and con­struc­tion admin­is­tra­tion tasks. Con­struc­tion costs

asso­ci­at­ed with this Task Order will be con­sid­ered by the Board as an item sep­a­rate from this Task Order.

The over­all cost of this task order is $31,000 and it is con­tained in the FY 2020 Oper­a­tion and

Main­te­nance Bud­get. This project is also part of an exist­ing State of Flori­da Joint Par­tic­i­pa­tion agreement

in which fifty (50) per­cent of the task order amount will be reim­bursed to the Airport.

Staff rec­om­mend­ed Board approval of the task order for engi­neer­ing con­sult­ing ser­vices as discussed

above for the Cell Phone Lot Expan­sion Project and for the Board Chair­man or his designee to exe­cute any

nec­es­sary doc­u­ments pend­ing review and approval by legal counsel.

k. Approve ZHA Task Order #50 – Air­port Apron Park­ing (this Item was removed from the

Agen­da pri­or to the Meeting)

l. Approval of ZHA Task Order – Gen­er­al Project Planning

This item pro­vid­ed for Board approval of Task Order #51 to ZHA as the Airport’s con­tin­u­ing engineering

con­sul­tant to per­form var­i­ous pre­lim­i­nary plan­ning ser­vices to assist Staff in eval­u­at­ing var­i­ous capital

projects and devel­op alter­na­tives and also will allow for addi­tion­al plan­ning ser­vices includ­ing but not

lim­it­ed to exhib­it devel­op­ment and project cost estimating.

The over­all cost of this task order is $35,000 and it is con­tained in the FY 2020 Oper­a­tion and

Main­te­nance Budget. 

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Staff rec­om­mend­ed Board approval of the task order and approval for the Board Chair­man or his designee

to exe­cute any nec­es­sary doc­u­ments pend­ing review and approval by legal counsel.

Mr. John­son made a motion to accept the Con­sent Agen­da as amend­ed, and Mr. Math­is seconded

the motion. The vote was tak­en and the motion passed unanimously.

Busi­ness Items:

a. Review and Adopt FY 2019 Finan­cial Audit Report

This item was sub­mit­ted for Board adop­tion of the Audit Report for the Fis­cal Year end­ing Sep­tem­ber 30,

2019. The Airport’s Annu­al Finan­cial Audit was recent­ly com­plet­ed by Tip­ton, Mar­ler, Garner &

Chas­tain.

Mr. David Tip­ton addressed the Board and intro­duced Mr. East­ern Wran­gler one of their newest

share­hold­ers and coor­di­na­tor of this Engage­ment. Mr. Tip­ton report­ed that they audit­ed the financial

state­ments and their Finan­cial State­ments Report indi­cates that the finan­cial state­ments present fair­ly, in all

mate­r­i­al respects, the finan­cial posi­tion of the busi­ness-type activ­i­ties of the Dis­trict and the changes in

finan­cial posi­tion and cash flows there­of in accor­dance with account­ing prin­ci­ples gen­er­al­ly accept­ed in

the Unit­ed States.

Mr. Tip­ton reported:

 The Author­i­ty con­tin­ues to stay in a strong cash posi­tion, and point­ed out the increase in

oper­at­ing rev­enue over the last 10 years from $5M to $13M

 The Report includes Let­ters on Inter­nal Con­trol and Com­pli­ance, Grants and State Laws

and found no dis­crep­an­cies, no problems

 There were no instances of non­com­pli­ance to the finan­cial statements

 There were no sig­nif­i­cant defi­cien­cies, no ques­tioned costs of the major fed­er­al award

pro­grams and Pas­sen­ger Facil­i­ty Charge program

 The Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was deter­mined to be a lowrisk auditee

 The Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict com­plied, in all material

respects, with the afore­men­tioned require­ments dur­ing the year end­ed Sep­tem­ber 302019

In sum­ma­ry, the auditor’s report express­es an unqual­i­fied opin­ion on the finan­cial state­ments of the

Dis­trict and no reportable con­di­tions were dis­closed dur­ing the audit. Staff rec­om­mend­ed adop­tion of the

Audit Report.

Mr. Math­is made a motion to Adopt the FY 2019 Audit Report and Vice Chair­man McDonald

sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

b. FY 2019 Rates and Charges Set­tle­ment for Sig­na­to­ry Air Car­ri­ers (infor­ma­tion only)

This item pro­vid­ed infor­ma­tion to the Board con­cern­ing sig­na­to­ry air­line rates and charges for Fis­cal Year

2019 in accor­dance with the Air­line Use and Lease Agree­ments that went into effect Octo­ber 12015.

The frame­work of the Air­line Use and Lease Agree­ment charges two basic rates, one for land­ing fees and

one for ter­mi­nal rent. The land­ing fee rate rep­re­sents the total costs asso­ci­at­ed with oper­at­ing the Airfield

Cost Cen­ter and includes all oper­at­ing and main­te­nance costs along with debt ser­vice costs for constructing

the Air­field. The ter­mi­nal rental rate includes both the debt ser­vice and O & M costs in the Terminal

Com­plex Cost Cen­ter and is charged on a rentable square foot cal­cu­la­tion. This busi­ness frame­work also

calls for a rev­enue shar­ing pro­gram with the sig­na­to­ry air­lines after the Air­port paid all oper­at­ing expenses

and annu­al debt service. 

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In con­junc­tion with the FY 2019 finan­cial audit, we have final­ized rates and charges for the sig­na­to­ry air

car­ri­ers and deter­mined the rev­enue shar­ing amount for FY 2019. The sig­na­to­ry air­lines have been briefed

on the Set­tle­ment, and Staff will send checks for the amount of the set­tle­ment to the sig­na­to­ry airlines

sub­se­quent to approval of the finan­cial audit.

List­ed below are the over­all results for FY 2019 for the Board’s information:

Descrip­tion FY 2019 Bud­get FY 2019 Settlement

Land­ing Fees per 1,000 lbs $ 4.78 $ 4.23

Ter­mi­nal Rental per square foot $ 63.74 $ 57.84

Sig­na­to­ry Cost per Enplane­ment $ 6.25 $ 4.11

Amer­i­can Air­lines $ 452,064

Delta Air Lines $ 1,358,396

South­west Air­lines $ 1,289,336

Unit­ed Air­lines $ 215,810

Total Set­tle­ment $ 3,315,606

Mr. McClel­lan addressed the Board and a dis­cus­sion ensued.

No for­mal action was required regard­ing this Board Item. It was pre­sent­ed for infor­ma­tion­al purposes

only.

This item was for infor­ma­tion­al pur­pos­es only, and after Board dis­cus­sion, required no formal

Board action.

c. Approve Pol­i­cy Change – Wage and Salary (this Item was moved from 3(h) Con­sent Agenda)

This item pro­vid­ed for Board approval of a pol­i­cy change regard­ing Wage and Salary Pol­i­cy 7.1.

The Air­port engaged Ever­green Solu­tions, LLC in the FY 2019 to con­duct a Com­pen­sa­tion Study which

was pre­sent­ed to the Board in July 2019. The Study out­lined cur­rent salaries and ben­e­fits and made

rec­om­men­da­tions to include an adjust­ment to the Airport’s salary struc­ture and amounts.

Dur­ing the FY 2020 bud­get process, Staff rec­om­mend­ed that the salary adjust­ments be made over a twoyear bud­get cycle due to cost. The Board approved this approach and the first half of the adjust­ment was

cov­ered in the FY 2020 Bud­get. The study also rec­om­mend­ed annu­al cost of liv­ing increas­es in order to

pre­vent salaries to fall behind the mar­ket. The Airport’s cur­rent Pol­i­cy 7.1 — Wage and Salary allows for

adjust­ments to all employ­ees’ base pay when approved in the bud­get process, but does not address the

basis of the adjust­ment. It also allows for the salary sched­ule to be adjust­ed only every two years.

Staff has reviewed the Pol­i­cy and is rec­om­mend­ing a change to clar­i­fy the basis on which the adjustment

would be made and to allow for updat­ing of the salary sched­ule annu­al­ly, if funds are approved in the

bud­get process. An addi­tion­al change to the pol­i­cy is being pro­posed to clar­i­fy cur­rent lan­guage regarding

over­time pay.

Per­son­nel expens­es will con­tin­ue to be pre­sent­ed to the Board for approval in each bud­get year.

Ms. Nel­son addressed the Board and pro­vid­ed a review of the sur­vey and the eight rec­om­men­da­tions the

report made for us, five of which we have already been imple­ment­ed. Vice Chair­man McDonald

expressed his con­cern and oppo­si­tion of includ­ing a CPI adjust­ment into the pol­i­cy, and rec­om­mend­ed that

the Board be giv­en the oppor­tu­ni­ty to vote on it each year if nec­es­sary instead, and a dis­cus­sion ensued. 

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There is no addi­tion­al impact to the Airport’s Oper­at­ing and Cap­i­tal Budget.

Mr. Nel­son made a motion to approve the Pol­i­cy Change – Wage and Salary with­out tying the Base

Pay Adjust­ment to the con­sumer price index (CPI), and Vice Chair­man McDon­ald sec­ond­ed the

motion. The vote was tak­en and the motion passed unanimously.

d. Rat­i­fi­ca­tion of Phoenix Roof­ing & Con­struc­tion Con­tract for Hur­ri­cane Michael Repairs

(this Item was moved from 3(i) Con­sent Agenda)

This item pro­vid­ed for the Board’s rat­i­fi­ca­tion of an amend­ed repair con­tract with Phoenix Roofing &

Con­struc­tion, Inc.

Hur­ri­cane Michael caused met­al roof­ing dam­age of on sev­er­al struc­tures includ­ing the Ter­mi­nal Building

and the Pub­lic Safe­ty Build­ing. The type of repairs, and skill set required for these repairs, neces­si­tat­ed the

need for con­trac­tor sup­port. Sub­se­quent to the hur­ri­cane, the Main­te­nance Depart­ment con­tact­ed 12

com­pa­nies of which: 9 did not respond or elect­ed not to sub­mit a quote; 2 set up appoint­ments to review

need­ed repairs and elect­ed not to sub­mit a quote; 1 inspect­ed the repair site and sub­mit­ted a quote.

Based on the non-respon­sive­ness of the request­ed com­pa­nies and the nature of the work, Staff

rec­om­mend­ed, and the Board approved at its March 27, 2019 Board Meet­ing, a con­tract with CDC

Prop­er­ty Main­te­nance. The con­tract was for $14,500 and includ­ed var­i­ous repairs and replace­ment of the

gut­ters and facia of the front of the Ter­mi­nal Building.

Mr. McClel­lan addressed the Board and explained that CDC con­tract­ed with Phoenix Roofing &

Con­struc­tion due to their own licens­ing issues in the State of Flori­da, to com­plete the repairs and order

mate­ri­als. Attempts to match the gut­ter mate­ri­als and col­ors were not suc­cess­ful, and it was determined

that a spe­cial order of pre-fin­ished gal­val­ume mate­r­i­al would be the best option for the repairs instead of

paint­ing a non-fin­ished mate­r­i­al. The pre-fin­ished mate­r­i­al would cost $56,662.41 and would prevent

future paint­ing needs and also pro­vide the Dis­trict with stock of match­ing mate­r­i­al for future use.

Addi­tion­al­ly, there were oth­er loca­tions iden­ti­fied on the Ter­mi­nal Build­ing that required gutter

replace­ment and roof repair that were not includ­ed in the orig­i­nal scope for a cost of $12,000 – repairs that

will be made if we don’t have to replace the entire roof, a report we have been wait­ing on for a very long

time from the insur­ance company.

After con­sult­ing with Phoenix and the District’s insur­ance adjus­tors, Staff deter­mined the pro­pos­al from

Phoenix was in the best inter­est of the Air­port and that the cus­tom order of mate­ri­als should pro­ceed. The

total cost of the cus­tom fab­ri­ca­tion and instal­la­tion is $68,662.41

Rat­i­fi­ca­tion of this Agree­ment will result in a cost of $68,662.41 to the Dis­trict which will be fund­ed by a

com­bi­na­tion of funds from the cur­rent Oper­at­ing and Cap­i­tal Bud­get and reserve funds.

Staff rec­om­mend­ed Board rat­i­fi­ca­tion of the amend­ed Phoenix Roof­ing and Con­struc­tion, Inc. Agreement

for Hur­ri­cane Michael dam­age repairs.

Mr. Math­is made a motion to Rat­i­fy the Phoenix Roof­ing & Con­struc­tion Con­tract for $68,662.41

for cus­tom met­al roof­ing pur­chase and Hur­ri­cane Michael repairs and Mr. John­son sec­ond­ed the

motion. The vote was tak­en and the motion passed unanimously.

e. Pre­sen­ta­tion: Mas­ter Plan Update (infor­ma­tion only)

Mr. McClel­lan invit­ed CHA Vice Pres­i­dent Mr. Paul Puck­li to brief the Board on the sta­tus of our Master

Plan. Mr. Puck­li addressed the Board and pro­vid­ed the fifth Board Brief­ing on the Mas­ter Plan. Mr.

Puck­li report­ed that Facil­i­ty (Ter­mi­nal, Air­field, and Land­side) Require­ments Analy­sis is near­ing the end,

and efforts have start­ed on the Devel­op­ment Con­cepts, both of which will be fur­ther dis­cussed at the 

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upcom­ing March 12 Board Workshop.

Mr. Puck­li report­ed that the FAA approved the Fore­cast, and that in a 20-year time frame start­ing with

2018, we like­ly will dou­ble the num­ber of annu­al pas­sen­ger board­ings. Mr. Puck­li said the next step in the

plan­ning process is to look at what is need­ed to main­tain the integri­ty of the facil­i­ty, to accom­mo­date the

trav­el­ing pub­lic, and to improve the facil­i­ties on an imme­di­ate, as well as future, basis.

Mr. Puck­li described Pas­sen­ger Activ­i­ty Lev­els (PALS) – the annu­al, peak month, aver­age day of peak

month, and peak hour enplane­ment activ­i­ty lev­els – and how they help Staff deter­mine what facility

require­ments are need­ed at what point in time. He not­ed the design of the Boe­ing 737 – 800 Air­craft is

being used as the crit­i­cal air­craft from a design stand­point to deter­mine park­ing posi­tions using their

wingspan as the model.

Mr. Puck­li explained the areas includ­ed in the Ter­mi­nal Facil­i­ty Require­ment Plan­ning are:

tick­et­ing/check-in, bag­gage claim and make­up, con­ces­sions, ground transportation/​car rental, security

screen­ing, holdrooms/​gate areas, air­port admin­is­tra­tion, and the Cus­toms Bor­der Patrol (CBP)/ Federal

Inspec­tion Sta­tions (FIS). He said when you look at the pas­sen­ger activ­i­ty at peak hours, and the various

Ter­mi­nal areas’ square footage, you can deter­mine the cur­rent need for an increase in square footage, as

well as, that for the dif­fer­ent Plan­ning Activ­i­ty Lev­els of the future, and the defi­cien­cies will be discussed

at the Board Workshop.

Mr. Puck­li report­ed the Air­field and Gen­er­al Avi­a­tion Plan­ning Fac­tors are sim­i­lar to the Ter­mi­nal, and

include ana­lyz­ing the size and avail­able air­craft park­ing and tiedown space on aprons, and hangar space

avail­abil­i­ty; run­way length, wind cov­er­age and capac­i­ty; taxi­way capac­i­ty and com­pli­ance with airfield

design stan­dards; and focus­es on the need for a cross­wind run­way. Mr. Puck­li report­ed the Crosswind

Run­way Analy­sis showed jus­ti­fi­ca­tion for wind pur­pos­es (7,500 ft. for full-range air­craft will be

rec­om­mend­ed with the prob­a­bil­i­ty of 3,600 ft. being fed­er­al­ly fund­ed for B‑1 Aircraft).

Mr. Puck­li also spoke about the Land­side Plan­ning Fac­tors: Park­ing – Short-Term, Cov­ered and

Uncov­ered Long-Term, Employ­ee, Trans­porta­tion Net­work Com­pa­nies (TNC) rides; and Rental Car

Require­ments.

Mr. Puck­li con­clud­ed by say­ing there will be anoth­er Tech­ni­cal Advi­so­ry Com­mit­tee Meeting/​Public

Meet­ing (approx­i­mate­ly begin­ning of April), Work­ing Paper # 3 (Demand Capac­i­ty and Facility

Require­ments) will be sub­mit­ted with­in two weeks; alter­na­tives will be eval­u­at­ed, the Finan­cial Plan will

be devel­oped, and the Air­port Lay­out Plan (ALP) will be sub­mit­ted to FAA for approval in order to get

fed­er­al funding.

f. Pre­sen­ta­tion: Ter­mi­nal Expan­sion Update (infor­ma­tion only)

Mr. McClel­lan invit­ed ZHA Pres­i­dent Mr. Rick Mellin to address the Board. Mr. Mellin report­ed things

are pro­gress­ing very well, all the required infor­ma­tion has been sub­mit­ted to the coun­ty for a Per­mit, ZHA

respond­ed to a series of com­ments, and the hope is to have the Per­mit this week and All­state mobilizing

and start­ing con­struc­tion in approx­i­mate­ly two weeks.

Mr. Mellin said he had hoped to have the request to move for­ward on Gates 6 and 7 but the subconsultant

bids didn’t come through in time for this Meet­ing and there­fore will be addressed at the March 12 Board

Work­shop. He said, how­ev­er, the infor­ma­tion we do have has been very pos­i­tive: we have alternatives,

such as for Gate 6, using the exist­ing fixed bridge that we have and alter­na­tives doing some refurbishing

with dif­fer­ent lev­els of war­ranties and qual­i­ty, etc. He said we are also look­ing at reused fixed bridges at

Gate 7, and are com­ing in at $300,000 less in Gate costs than three weeks ago. 

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g. Pre­sen­ta­tion: State Road 388 Con­struc­tion Update (infor­ma­tion only)

Mr. Richard McConnell pro­vid­ed a project update to the Board and report­ed that traf­fic diver­sions have

begun in prepa­ra­tion for sur­charge to be placed on the west side of the Air­port Entrance. He report­ed that

tem­po­rary light­ing placed at the air­port entrance has been well-received by those who arrive in the early

morn­ing or leave in the evening and is allow­ing for eas­i­er iden­ti­fi­ca­tion of where to turn. A more semi­per­ma­nent light­ing solu­tion has been sub­mit­ted to the State for review and approval. He con­clud­ed by

say­ing wick drains are now being placed fur­ther West on the project and per­mits have been approved to

begin con­struc­tion of the new bridges in mid-March.

The Bay EDA Update:

Bay EDA Pres­i­dent Bec­ca Hardin addressed the Board and report­ed that the Flori­da Planning

Com­mis­sion­ers gave their unan­i­mous approval to move for­ward with apply­ing for State and Federal

fund­ing for the Avi­a­tion Cen­ter of Excel­lence Project, and the Tri­umph Pre-Appli­ca­tion has been

sub­mit­ted to the Tri­umph Board. She said that after the Tri­umph Board’s March 3 meet­ing, pending

approval, the next steps will be to sub­mit the full Appli­ca­tion for fund­ing. She said they met with the U.S.

EDA rep­re­sen­ta­tive and are work­ing toward fed­er­al grant fund­ing as we con­tin­ue to talk with the three

com­pa­nies and devel­op pro­pos­als to get them to move here.

The Moore Agency Update:

Ms. Katie Spill­man of The Moore Agency report­ed on their Jan­u­ary mar­ket­ing and adver­tis­ing activity.

Ms. Spill­man report­ed that they ran the dig­i­tal ads on Face­book and Google Paid Search tar­get­ing those

inter­est­ed in trav­el and retar­get­ing those who have vis­it­ed the ECP web­site recent­ly. Ms. Spill­man said the

ECP Super Bowl-relat­ed ads launched at the end of the month and eclipsed the game weekend.

Ms. Spill­man report­ed that the Moore Agency devel­oped and dis­trib­uted media mate­ri­als and ECP

facil­i­tat­ed its sig­na­ture water can­non salute on Jan­u­ary 7 to the first arrival and depar­ture of American

Air­lines’ new non­stop dai­ly ser­vice between ECP and Ronald Rea­gan Wash­ing­ton Nation­al Air­port; and

pas­sen­gers were greet­ed by ECP lead­er­ship and Board Mem­bers and wel­comed with cus­tom brand­ed totes

and treats.

Ms. Spill­man report­ed good returns from the always on” cam­paign; increas­es across the board for

impres­sions, web­site vis­its and clicks to air­line sites. She said the female audi­ence seg­ment con­tin­ues to

be our best reached and most engaged, and ads with motion are still the best ad type and should be used in

all future ads when possible.

Ms. Spill­man report­ed that in Jan­u­ary there were 899 air­line web­site click con­ver­sions and 332 assisted

con­ver­sions as a result of our cam­paign; 5,557 Escape page views; 22,579 new web­site vis­i­tors; 41,742

total web­site ses­sions; 774,612 earned media impres­sions; and 16.3% of our sub­scribers opened the

newslet­ter.

Ms. Spill­man con­clud­ed that the list of cities for non-stop and direct flights keeps grow­ing and were

fea­tured on a News Her­ald spadea wrap; and that ECP was the exclu­sive air­port spon­sor of the 30A

Song­writ­ers Fes­ti­val, draw­ing more than 6,000 atten­dees (5,000 copies of their Pro­gram were distributed

which includ­ed the ECP ad, and the ECP logo was fea­tured on a ban­ner on the Cal­iza Stage).

Exec­u­tive Direc­tor Report:

Mr. McClel­lan asked Fire Chief Jer­ry Swearin­gen to describe to the Board the upcom­ing Tri­en­ni­al Drill

sched­uled on Friday. 

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Fire Chief Swearin­gen report­ed that Fed­er­al Avi­a­tion Reg­u­la­tions require each hold­er of a Class I Airport

Oper­at­ing Cer­tifi­cate to hold a full-scale air­port emer­gency plan exer­cise at least once every 36

con­sec­u­tive months. Chief Swearin­gen said the Drill would involve approx­i­mate­ly 150 par­tic­i­pants (not

includ­ing ECP Staff) and test the Airport’s Emer­gency Plan, test the Fire Department’s on-scene command

and con­trol, test the Airport’s abil­i­ty to estab­lish a Triage Area, test the Firefighter’s abil­i­ty to correctly

treat Triage patients, test the Airport’s abil­i­ty to estab­lish a func­tion­al Fam­i­ly Assis­tance Cen­ter” and

Reuni­fi­ca­tion Area,” and allow ECP to work with our Com­mu­ni­ty Part­ners (all the fire departments,

police depart­ments, Red Cross, Sal­va­tion Army, etc.) by famil­iar­iz­ing them with the Air­port and how we

do things so there is con­ti­nu­ity between Depart­ments if/​when we have a crash on the Air­port. He

con­clud­ed by say­ing how much he appre­ci­ates the high school dra­ma club mem­bers who help pro­vide the

wounds” to be assessed.

Mr. McClel­lan report­ed that ECP Staff wished to extend their grat­i­tude for the 8 hours of per­son­al time

off; and the Airport’s 10th anniver­sary will be in May with more infor­ma­tion regard­ing the event to be

shared as it becomes available.

Pub­lic Comments:

There were no pub­lic comments.

Adjourn­ment:

The meet­ing was adjourned at approx­i­mate­ly 10:32 a.m.

________________________________ ________________________________

Kathy Gilmore, Exec­u­tive Sec­re­tary Del Lee, Chairman