February 2017 Meeting Minutes

Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:00 a.m., Feb­ru­ary 22, 2017 by Chair­man Mathis.

The Invo­ca­tion was giv­en by Ms. Pat­ty Mitchell.

The Pledge of Alle­giance was led by Chair­man Mathis.

The Exec­u­tive Sec­re­tary called the roll and indi­cat­ed that all Board Mem­bers were present except Mr. Carey Scott and Mr. Jay Tusa.

Mr. McClel­lan pre­sent­ed and reviewed the Activ­i­ty Report.

Ms. Dar­lene Nel­son pre­sent­ed and reviewed the Finan­cial Report.

a. Board Meet­ing Min­utes – Jan­u­ary 12, 2017 and Jan­u­ary 25, 2017

This item pro­vides for Board approval of the Jan­u­ary 12, 2017 and Jan­u­ary 25, 2017 Board Meet­ing Minutes.

This item pro­vides for Board approval of a Ban­ner Tow Agree­ment between Aer­i­al Ban­ners, Inc. and the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict for the oper­a­tion of air­craft ban­ner tow activ­i­ties at the North­west Flori­da Beach­es Inter­na­tion­al Airport.

This item pro­vides for Board approval of a Ban­ner Tow Agree­ment between Aer­i­al Mes­sages of Day­tona and Sales, Inc. and the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict for the oper­a­tion of air­craft ban­ner tow activ­i­ties at the North­west Flori­da Beach­es Inter­na­tion­al Airport.

This item pro­vides for Board approval for the pur­chase of replace­ment pas­sen­ger lug­gage carts for the air terminal.

This item pro­vides for Board approval and autho­riza­tion for the sale and/​or dis­pos­al of two sur­plus pas­sen­ger board­ing bridges.

Busi­ness Items:

a. Moore Com­mu­ni­ca­tions Group – Com­mu­ni­ca­tions Plan

A pre­sen­ta­tion from Moore Com­mu­ni­ca­tions Group (MCG) was giv­en by Ms. Jor­dan Jacobs and Ms. Katie Spill­man. They pro­vid­ed an overview of the Com­mu­ni­ca­tions Plan that was pre­pared as a result of the Inno­va­tion Incu­ba­tion held in Jan­u­ary. The Com­mu­ni­ca­tions Plan will focus pri­mar­i­ly on rais­ing brand aware­ness among tar­get audi­ences, while striv­ing to attract new air­lines and enhanc­ing air ser­vice devel­op­ment. The Com­mu­ni­ca­tions Plan will raise aware­ness of ongo­ing ECP brand devel­op­ment and enhance­ment of the brand’s com­mit­ment to pas­sen­ger cus­tomer ser­vice. In addi­tion, MCG intro­duced the new ESCAPE Pro­gram which will be imple­ment­ed in late spring.

This item was for infor­ma­tion­al pur­pos­es only and required no for­mal action by the Board.

This item pro­vides for Board award of the con­tract for the ter­mi­nal build­ing secu­ri­ty exit lane improvements.

Pri­or to the Board dis­cussing the Ter­mi­nal Secu­ri­ty Exit Lane Improve­ment bid award, Mr. Nel­son made a motion to defer this agen­da item until the March Board Meet­ing, due to the fact that the agen­da item was pro­vid­ed to the Board Mem­bers late and he felt there wasn’t ade­quate time to review and dis­cuss the item. The motion died for lack of a sec­ond. The Board opened dis­cus­sion regard­ing this agen­da item.

Under Fed­er­al Trans­porta­tion Secu­ri­ty Admin­is­tra­tion (TSA) reg­u­la­tions, the Air­port is required to mon­i­tor and secure the exit lane locat­ed between the ter­mi­nal ster­ile area and ter­mi­nal non- ster­ile area. Cur­rent­ly, the Air­port accom­plish­es this func­tion through both tech­nol­o­gy and human components.

A Request for Pro­pos­als was issued to the Airport’s four pre­qual­i­fied ver­ti­cal con­trac­tors for a com­pet­i­tive bid to com­plete the Exit Lane Project. Three bids were received for the project, as follows:

In addi­tion, the Air­port secured sub­con­tract bids from con­trac­tors cur­rent­ly sup­port­ing exist­ing Air­port sys­tems (Esca­la­tor, Fire Alarm, and Secu­ri­ty) for spe­cif­ic scope to be includ­ed in the base bids of the gen­er­al con­trac­tors. The bid doc­u­ments includ­ed a base bid with the Air­port hav­ing the fol­low­ing award con­di­tion: ​“After con­sid­er­a­tion of price and oth­er fac­tors, the con­tract will be award­ed to the bid­der whose bid pro­pos­al is deter­mined to be the low­est respon­sive and respon­si­ble bid­der as deter­mined by the Owner.”

Fol­low­ing eval­u­a­tion of the bid doc­u­ments by the Engi­neer and Staff is was deter­mined that Ander­son Con­struc­tion had includ­ed a list of bid qual­i­fi­ca­tions and exclu­sions which made their bid non respon­sive and deter­mined that GAC’s bid was the low­est respon­sive and respon­si­ble bid for the scope of work to com­plete the Exit Lane Project per con­tract doc­u­ments for a total con­tract amount of $247,696. The FAA reviewed the rec­om­men­da­tion for award to the low­est qual­i­fied bid­der as out­lined in the bid doc­u­ments and took no issue with the rec­om­men­da­tion to award the bid to GAC.

Fund­ing for this project will come from fed­er­al, state and Air­port par­tic­i­pa­tion. The project is includ­ed in the Airport’s cap­i­tal improve­ment pro­gram, with $222,926 com­ing from fed­er­al par­tic­i­pa­tion, $24,770 from Air­port par­tic­i­pa­tion for a total con­struc­tion cost of $247,696.

c. Exit Lane Tech­nol­o­gy – Tyco Inte­grat­ed Security

This item pro­vides for Board approval for the sole source pur­chase of the Exit Lane Tech­nol­o­gy equipment.

As part of the Ter­mi­nal Secu­ri­ty Exit Lane Improve­ment Project, new tech­nol­o­gy equip­ment will be required to mod­i­fy and update the secu­ri­ty exit lane at the Ter­mi­nal Build­ing. There are three sys­tems avail­able on the mar­ket which pro­vide exit breach con­trols, KABA, Flip Flow and Tyco Inte­grat­ed Secu­ri­ty (Exit Sen­try). KABA and Flip Flow use a com­bi­na­tion of nar­row cor­ri­dors and video ana­lyt­ics to pro­vide exit breach con­trols. The Tyco (Exit Sen­try) sys­tem incor­po­rates video ana­lyt­ics only, and is suit­able for wide cor­ri­dor con­fig­u­ra­tions such as what is cur­rent­ly at the Airport.

To accom­mo­date the Airport’s wide cor­ri­dor con­fig­u­ra­tion, which will allow more nor­mal traf­fic flow through the exit lane, Tyco (Exit Sen­try) is the only known sys­tem which has suc­cess­ful­ly passed sys­tem per­for­mance at oth­er air­ports. The Tyco (Exit Sen­try) sys­tem has been approved by the Trans­porta­tion Secu­ri­ty Admin­is­tra­tion (TSA) and will fit into the Ter­mi­nal Building’s phys­i­cal space constraints.

This equip­ment is a sole source pur­chase and is includ­ed in an Air­port FDOT 50/50 par­tic­i­pa­tion devel­op­ment grant.

Exec­u­tive Direc­tor Report:

Ms. Bec­ca Hardin with the Bay EDA updat­ed the Board regard­ing the recent announce­ment that GKN Aero­space (Project Gon­do­la) is cur­rent­ly build­ing a new loca­tion in Ven­ture Cross­ings, locat­ed on Air­port prop­er­ty. She also advised the Board that Project Pom­pano con­tin­ues to move forward.

Mr. McClel­lan updat­ed the Board regard­ing his recent trip to the Routes Amer­i­ca con­fer­ence. He stat­ed that he met with sev­er­al air car­ri­ers about imple­ment­ing new ser­vice to ECP.

Mr. McClel­lan updat­ed the Board regard­ing Uber and stat­ed that Staff is cur­rent­ly wait­ing on a deci­sion to be made by the Flori­da legislature.

Mr. McClel­lan advised the Board that DC Avi­a­tion, a new air­craft main­te­nance facil­i­ty locat­ed on Air­port prop­er­ty, had recent­ly opened for business.

Mr. McClel­lan updat­ed the Board regard­ing the instal­la­tion of two new pas­sen­ger load­ing bridges at the Airport.

No pub­lic comments.

The meet­ing was adjourned at approx­i­mate­ly 10:30 a.m.

Pat­ty Mitchell, Exec­u­tive Sec­re­tary Russ Math­is, Chairman