February 2016 Meeting Minutes

Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:00 a.m., Feb­ru­ary 24, 2016 by Chair­man Bruett.

The Invo­ca­tion was giv­en by Mr. Carey Scott. 

The Pledge of Alle­giance was led by Chair­man Bruett.

The Exec­u­tive Sec­re­tary called the roll and indi­cat­ed that all Board Mem­bers were present except Mr. Del Lee. 

Approval of Minutes:

The Jan­u­ary 27, 2016 Board Meet­ing Min­utes were approved as distributed.

Reports:

Mr. McClel­lan pre­sent­ed and reviewed both the Activ­i­ty Report and the Finan­cial Report.

Con­sent Agenda: 

a. (i) Ban­ner Tow Agree­ment – Aer­i­al Mes­sages of Day­tona and Sales, Inc.

This item pro­vides for Board approval of a Ban­ner Tow Agree­ment between Aer­i­al Mes­sages of Day­tona and Sales, Inc., and the Pana­ma City – Bay Coun­ty Air­port and Indus­tri­al Dis­trict for the oper­a­tion of air­craft ban­ner tow activ­i­ties at the North­west Flori­da Beach­es Inter­na­tion­al Airport.

(ii) Ban­ner Tow Agree­ment – Sim­mons Avi­a­tion Ser­vices, LLC

This item pro­vides for Board approval of a Ban­ner Tow Agree­ment between Sim­mons Avi­a­tion Ser­vices, LLC and the Pana­ma City – Bay Coun­ty Air­port and Indus­tri­al Dis­trict for the oper­a­tion of air­craft ban­ner tow activ­i­ties at the North­west Flori­da Beach­es Inter­na­tion­al Airport.

(iii) Ban­ner Tow Agree­ment – Aer­i­al Ban­ners, Inc.

This item pro­vides for Board approval of a Ban­ner Tow Agree­ment between Aer­i­al Ban­ners, Inc., and the Pana­ma City – Bay Coun­ty Air­port and Indus­tri­al Dis­trict for the oper­a­tion of air­craft ban­ner tow activ­i­ties at the North­west Flori­da Beach­es Inter­na­tion­al Airport.

Mr. Pilch­er made a motion to approve all three ban­ner tow agree­ments, and autho­riza­tion for the Exec­u­tive Direc­tor to exe­cute any nec­es­sary doc­u­ments. Mr. Scott sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

b. Release of Prop­er­ty to the Flori­da Depart­ment of Transportation

This item pro­vides for Board con­sent for the release of two parcels of prop­er­ty locat­ed at the old Air­port site to the Flori­da Depart­ment of Transportation.

Mr. Scott made a motion to approve the release of two parcels of prop­er­ty iden­ti­fied as Par­cel 807.3 and Par­cel 169.3 to the Flori­da Depart­ment of Trans­porta­tion and autho­riza­tion for the Board Chair­man or his designee to exe­cute any nec­es­sary doc­u­ments. Mr. Fore­hand sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

c. Lease Assign­ment – Kedrick Cer­ry, Inc. to Thomas Reed, Jr.

This item pro­vides for Board approval of the assign­ment of the Lease Agree­ment between Kedrick Cer­ry, Inc. and the Pana­ma City – Bay Coun­ty Air­port and Indus­tri­al Dis­trict to Thomas Reed, Jr. 

Mr. Pilch­er made a motion to approve the lease assign­ment from Kedrick Cer­ry, Inc. to Thomas Reed, Jr., and autho­riza­tion for the Board Chair­man or his designee to exe­cute any relat­ed doc­u­ments fol­low­ing sat­is­fac­to­ry review by legal coun­sel. Mr. Math­is sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

d. Land Lease – Finch & Asso­ciates, Inc.

This item pro­vides for Board approval of a Land Lease between the Pana­ma City – Bay Coun­ty Air­port and Indus­tri­al Dis­trict and Finch & Asso­ciates, Inc.

The terms of the lease would be as follows:

• Par­tial rent abate­ment includ­ed for ten­ant relo­ca­tion from PFN
• Par­tial rent abate­ment includ­ed for ten­ant util­i­ty and stormwa­ter improve­ments at ECP ($18,000)
• Lease term to May 22, 2039
• Rents will be cal­cu­lat­ed at the rate of $.30 per square foot per year begin­ning from 2010, with an annu­al adjust­ment based on the CPI
• Proof of gen­er­al lia­bil­i­ty, casu­al­ty and auto­mo­bile insur­ance is required, with Dis­trict named as an addi­tion­al insured
• Area leased will be approx­i­mate­ly 26,000 square feet, to be con­firmed by survey

Mr. Math­is made a motion to approve the Land Lease with Finch & Asso­ciates, Inc., and autho­riza­tion for the Board Chair­man or his designee to exe­cute the nec­es­sary doc­u­ments pend­ing sat­is­fac­to­ry review by legal coun­sel. Mr. Fore­hand sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

e. Exec­u­tive Direc­tor Per­for­mance Evaluation

This item pro­vides for Board dis­cus­sion regard­ing the issue of the Exec­u­tive Director’s annu­al per­for­mance evaluation.

Mr. Math­is made a motion to approve an annu­al increase of 3%, which would result in an increase of $4,530 and would raise the Exec­u­tive Director’s annu­al salary to $155,530. Ms. Mead­ows sec­ond­ed the motion. The vote was tak­en and the motion passed 5 to 1 with Mr. Pilch­er opposing.

Busi­ness Items:

a. Exten­sion of Repub­lic Park­ing Man­age­ment Agreement

This item pro­vides for Board approval to extend the agree­ment with Repub­lic Park­ing Sys­tem, Inc., for man­age­ment and oper­a­tion of park­ing ser­vices at the Airport.

Repub­lic Park­ing Sys­tem, Inc. (Repub­lic) has man­aged and oper­at­ed the Air­port park­ing lot under a man­age­ment agree­ment with the Dis­trict for the last six years. The exist­ing agree­ment allows for an exten­sion of the agree­ment. In accor­dance with the terms of the agree­ment, Repub­lic sub­mit­ted a writ­ten request to exer­cise an option. 

As part of the exten­sion, Repub­lic will pur­chase two new GEM cars for trans­port­ing pas­sen­gers from the park­ing lot to the ter­mi­nal. The Air­port will reim­burse Repub­lic for the GEM cars over the remain­der of the new five year term.

In addi­tion, Repub­lic has resolved a sales tax mis­un­der­stand­ing by remit­ting past due sales tax to the State of Flori­da. In con­junc­tion with this renew­al, Repub­lic has agreed to release the Air­port from any lia­bil­i­ty for the sales tax­es that were paid by Republic. 

Staff rec­om­mend­ed the Board approve a non-exclu­sive five year agree­ment with Repub­lic for the term May 23, 2016 through May 22, 2021, with an option for a three-year renewal.

Fol­low­ing Board dis­cus­sion, Mr. Scott made a motion to extend the Park­ing Man­age­ment and Oper­at­ing Agree­ment with Repub­lic Park­ing Sys­tem, Inc. for a non-exclu­sive five year term, and autho­riza­tion for the Board Chair­man or his designee to exe­cute any required doc­u­ments, fol­low­ing sat­is­fac­to­ry review by legal coun­sel. Mr. Math­is sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Exec­u­tive Direc­tor Reports:

Mr. McClel­lan updat­ed the Board regard­ing the instal­la­tion of the new Espres­sol­o­gy Cof­fee Kiosk, and the ren­o­va­tion and upgrades to the bar area at the gates. He advised that the bar ren­o­va­tions are almost completed.

Mr. McClel­lan updat­ed the Board regard­ing ongo­ing dis­cus­sions with FEMA regard­ing fund­ing for the repairs on Air­port property. 

Mr. McClel­lan advised the Board that the Air­port received an award for ANTN Dig­i­cast Excel­lence in Air­port Train­ing from the Amer­i­can Asso­ci­a­tion of Air­port Exec­u­tives (AAAE).

Mr. McClel­lan advised the Board that Jer­ry Swearin­gen, the Air­port Fire Chief, had announced his retire­ment and would be leav­ing in mid-March. Mr. McClel­lan com­pli­ment­ed Chief Swearin­gen on his efforts in rais­ing the stan­dards at the Air­port Fire Department.

Mr. McClel­lan pro­vid­ed the Board with a pre­view of the upcom­ing inter­net com­mer­cial for ECP and dis­cussed infor­ma­tion com­piled by Moore Com­mu­ni­ca­tions Group regard­ing the tar­get audi­ence for the commercial.

Pub­lic Comments:

No pub­lic comments.

Adjourn­ment:

The meet­ing was adjourned at approx­i­mate­ly 9:30 a.m.

Pat­ty Mitchell, Exec­u­tive Sec­re­tary Till Bruett, Chairman