MEET­ING MINUTES

PANA­MA CITYBAY COUN­TY AIR­PORT AND INDUS­TRI­AL DISTRICT

Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:00 a.m., Decem­ber 18, 2024 by Chair, Mark Sheldon.

The Invo­ca­tion was giv­en by Ms. Hol­ly Melzer.

The Pledge of Alle­giance was led by Mr. Will Cramer.

Roll was called. In atten­dance were: Ms. Vic­to­ria Williams, Mr. Matt Algar­in, Ms. Hol­ly Melz­er, Mr. LesM­c­fat­ter, Mr. Glen McDon­ald, Vice Chair Will Cramer, and Chair Mark Sheldon.

Pub­lic Comment: 

Chair Shel­don asked if there were any Pub­lic Com­ments. There were no Pub­lic Comments.

Accep­tance of Agenda:

Chair Shel­don asked if there were any items on the Agen­da, includ­ing the Con­sent Agen­da, that any Board Mem­ber would like to move to a Busi­ness Item for fur­ther dis­cus­sion, and if not, to make a motion to accept the Amend­ed Agenda.

Mr. McDon­ald made a motion to accept the Agen­da, and Ms. Melz­er sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Reports:

Mr. Park­er McClel­lan updat­ed the Board on the Novem­ber’s Activ­i­ty Reports. The Air­port was down 0.2% from Novem­ber of last year and is sus­tain­ing close to a 14% increase in total pas­sen­gers year-to-date ver­sus last year. The Mar­ket Share was main­tained with­in the 20% mar­gin for the month. Region­al Com­par­i­son con­tin­ues to show the Air­port with sub­stan­tial growth through­out the year.

Con­sent Agenda:

a. Approve Board Meet­ing Min­utes – Novem­ber 202024

This item pro­vides for Board approval of the Novem­ber 20, 2024 Board Meet­ing Minutes.

b. Approve Change to Admin­is­tra­tive Pol­i­cy 3.8 Purchasing 

This item pro­vides infor­ma­tion for the Board­’s con­sid­er­a­tion of the change to Admin­is­tra­tive Pol­i­cy 3.8 — Purchasing.

c. Approve Pur­chase of Police Pur­suit Vehi­cle

This item requests the Board to approve a Police Pur­suit Vehi­cle pur­chase.

d. Approve Change to Admin­is­tra­tive Pol­i­cy 9.1 — Paid Leave

This item pro­vides infor­ma­tion for the Board­’s con­sid­er­a­tion of the change ot Admin­is­tra­tive Pol­i­cy 9.1 — Paid Leave.

Ms. Melz­er made a motion to Accept the Con­sent Agen­da, and Mr. Algar­in sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Busi­ness Items:


a.
Approve Mem­o­ran­dum of Under­stand­ing with Flori­da State University­ InSPIRE

Mr. McClel­lan pro­vid­ed infor­ma­tion to the Board that Mr. Cole Davis (ECP) and Mr. Dustin N. Dai­ley (FSU) have put togeth­er a Mem­o­ran­dum of Under­stand­ing in order to for­mal­ize the under­stand­ing between the Air­port and FSU for the InSPIRE facility.

Ms. Melz­er made a motion to Approve the Mem­o­ran­dum of Under­stand­ing with Flori­da State Uni­ver­si­ty — InSPIRE and Mr. Cramer­sec­ond­ed the motion. The vote was tak­en, and all mem­bers vot­ed Yes”.

b. Approve Per­for­mance Goals and Objec­tives in accor­dance with Flori­da Statutes 189.0694


Mr. McClel­lan updat­ed the Board con­cern­ing per­for­mance goals and objec­tives in accor­dance with Flori­da Statute 189.0624. This statute was passed in July and requires spe­cial dis­tricts to devel­op per­for­mance goals, objec­tives, and per­for­mance met­rics. Our mas­ter plan will be our guide for the goals and objectives.

Mr. Algar­in made a motion to Approve the Per­for­mance Goals and Objec­tives in accor­dance with Flori­da Statutes 189.0694 and Mr.McDonald sec­ond­ed the motion. The vote was tak­en, and all mem­bers vot­ed Yes”.

c. Approve Tri­umph Gulf Coast Term Sheet Project Spin­ner- IAG Aero GrOJII!

Mr. McClel­lan informed the Board that Project Spin­ner can now for­mal­ly be known as IAG AeroGroup, fol­low­ing the Tri­umph meet­ing last Wednes­day. IAG Aero Group is a com­pa­ny based in Mia­mi that will be expand­ing their oper­a­tions in Bay Coun­ty. They have already pur­chased a facil­i­ty inLynn Haven for their logis­tics cen­ter. IAG Aero Group will be build­ing a 125,000 square foot build­ing on theAir­port for engine over­haul as well as an engine test cell, which is part of the Tri­umph term sheet.

Dis­cus­sion ensued.

Mr. Cramer made a motion to Approve the Tri­umph Gulf Coast Term Sheet Project Spin­ner — JAG Aero Group and Ms. Williams sec­ond­ed the motion. The vote was tak­en, and all mem­bers vot­ed Yes”.

d. Approve Pur­chase of Esca­la­tor - Schindler Cor­po­ra­tion

Mr. McClel­lan spoke to the Board about the pur­chas­ing process for the esca­la­tor. The con­tract with Cardel­la asthe CMAR for the project has been executed.

The process has begun for the pur­chase of the esca­la­tor, with Staff being in receipt of a bid from Schindler Esca­la­tor. Cur­rent­ly, the Air­port is work­ing with the FAA for get­ting a Buy Amer­i­can Waiv­er, with an excep­tion need­ed due to the fact that many of the parts are not made in Amer­i­ca. This item will approve Staff to move­for­ward with the esca­la­tor pur­chase once the approval from FAA is granted.

Dis­cus­sion ensued.

Mr. McDon­ald made a motion to Approve the Pur­chase of Esca­la­tor — Schindler Esca­la­tor Cor­po­ra­tion and Ms. Williams sec­ond­ed the­mo­tion. The vote was tak­en, and all mem­bers vot­ed Yes”.

e. ZHA Task Order - #55A6 North Ter­mi­nal Con­course - Extend­ed Con­struc­tion Admin­is­tra­tion Services

Mr. McClel­lan pre­sent­ed for approval ZHA Task Order #55A6 North Ter­mi­nal Con­course — Extend­ed Con­struc­tion Admin­is­tra­tion Ser­vices. This task order is for con­tin­u­a­tion of the con­struc­tion admin­is­tra­tion ser­vices as a result of the amount of time it has tak­en Dominguez Design Build to com­plete the Ter­mi­nal Build­out Project. Con­tin­u­ing con­struc­tion admin­is­tra­tion and inspec­tion ser­vices are nec­es­sary to ensure ongo­ing com­pli­ance by the con­trac­tor, and the addi­tion­al extend­ed ser­vices are direct­ly a result of the delay of thecontractor.

Dis­cus­sion among Board mem­bers fol­lowed regard­ing mul­ti­ple per­for­mance issues on the project and future expec­ta­tions when project issues occur.

David Seward with Dominguez stat­ed that there is an expe­dit­ed sched­ule agreed upon to com­plete the project,noting that inad­e­quate man­pow­er through­out the project along with oth­er mate­r­i­al delays had caused con­struc­tion setbacks.

Dis­cus­sion ensued.

Mr. McDon­ald made a motion to mod­i­fy Task Order #55A6 line Eby strik­ing through (a) under com­pen­sa­tion for ZHA, and to approve the remain­ing items on the Task Order #55A6 - NorthTer­mi­nal Con­course - Extend­ed Con­struc­tion Admin­is­tra­tion Ser­vices. with Ardur­ra tak­ing thead­min­is­tra­tion ser­vice por­tion on this project, and Ms. Melz­er sec­ond­ed the motion. The vote was tak­en, and all mem­bers vot­ed Yes”.

f. Approve Change Order 15 with Dominguez Design Build (QDB) for North Ter­mi­nal Build Out

Mr. McClel­lan pre­sent­ed to the Board Change Order 15 with Dominguez Design Build for the North Ter­mi­nal Build Out. This change order address­es project scope changes regard­ing gate board­ing capa­bil­i­ties, struc­turalmod­i­fi­ca­tions, podi­ums, and access con­trol mod­i­fi­ca­tion. Board mem­bers were told of some of the delays, result­ing in a request for dai­ly reviews of progress being requested.

Dis­cus­sion ensued.

Ms. Williams made a motion to Approve the Change Order 15 with Dominguez Design Build for NorthTer­mi­nal Build Out and Mr. Algar­in sec­ond­ed the motion. The vote was tak­en, and all mem­bers voted“Yes”, with the excep­tion of Ms. Melz­er vot­ing No.”

Con­struc­tion Updates (Infor­ma­tion Only)

a. Ter­mi­nal Buildout

Mr. Richard McConnell pre­sent­ed updates on the Ter­mi­nal Build­out. The new restrooms are com­plete, the old restrooms demol­ish­ment is com­plete, and the exit lane is com­plete and oper­a­tional with TSA sched­uled to test,and the bag ser­vices offices down­stairs are sub­stan­tial­ly complete.

Dis­cus­sion ensued.

b. Bag Make­up Expansion

Mr. McConnell pro­vid­ed updates on the Out­bound Bag­gage Expan­sion project. This project is sub­stan­tial­ly com­plete, and a walk through was done with the for­mal punch list items to be com­plet­ed soon, after which the Coun­ty will do their cer­ti­fi­ca­tion inspection.

Dis­cus­sion ensued.

c. Ter­mi­nal Ramp Expansion 

Mr. McConnell gave an update on the Ter­mi­nal Ramp Expan­sion. Plans are to have the area adja­cent to Gates 2 and 4 com­plete bymid-Feb­ru­ary in order to accom­mo­date the spring break activ­i­ty. Once phase one is com­plet­ed, phase two will begin to the north por­tion out­side the oper­a­tion area, with project com­ple­tion by June Ist

d. Park­ing Update

Mr. McConnell pre­sent­ed an update on pub­lic park­ing. All spots in the paved lots were full by Wednes­day before Thanks­giv­ing with the over­flow lot accom­mo­dat­ing over six hun­dred vehi­cles. Mr. McConnell alsodis­cussed that shut­tles were in use, light­ed sig­nage was pro­vid­ed, and that the lot avail­abil­i­ty sig­nage will be put into place in the near future.

Dis­cus­sion ensued.

Plan­ning Update (Infor­ma­tion Only)

a. Project InSPIRE

No update necessary.

c. Rental Car Counter Facil­i­ty Design

No update necessary

Bay EDA Update (Infor­ma­tion Only)

Mr. Ben Moor­man updat­ed the Board on Project Spin­ner, which was announced as the JAG Aero Group with theterm sheet approved with Tri­umph Gulf Coast Grant. Also dis­cussed was Project Horace (300 jobs, $40 mil­lion cap­i­tal invest­ment,) which is a Cana­di­an main­te­nance repair and over­haul com­pa­ny that is con­sid­er­ing ECP as apos­si­ble site, Project Opal, Project Amadeus, Project Express and last­ly, Project Har­mo­ny, which had a site vis­it to ECP last week.

Dis­cus­sion ensued.

The Moore Agency Update (Infor­ma­tion Only)

Mrs. Jor­dan Jacobs shared that the web­site has been updat­ed with trav­el tips and essen­tial news regard­ing the­up­com­ing hol­i­day trav­el and that social media and email blasts will rein­force the infor­ma­tion. She also dis­cussed the dis­sem­i­na­tion of the Project Spin­ner announce­ment and the 2025 video cam­paign pro­duc­tion which will debut dur­ing the Super Bowl.

Exec­u­tive Direc­tor Report:

Mr. McClel­lan gave a reminder of the hol­i­day lun­cheon Fri­day, Decem­ber 20th at 11:00 a.m., and that the office will be closed next Tues­day and Wednes­day as well as Jan­u­ary 1st. Mr. McClel­lan report­ed on the recent suc­cess­ful trip to Wash­ing­ton, D.C. and that every­one was recep­tive to the Air­port’s accom­plish­ments and what is cur­rent­ly happening.

Next meet­ing sched­uled: Board Meet­ing: Jan­u­ary 22, 2025 — 9:00 a.m.

The meet­ing was adjourned at approx­i­mate­ly 10:25 a.m.

_________________________________ _______________________________

Park­er W. McClel­lan, Jr., AAE Mark Shel­don, Chair

Exec­u­tive Director