MEET­ING MINUTES

PANA­MA CITY – BAY COUN­TY AIR­PORT AND INDUS­TRI­AL DISTRICT

Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:00 a.m., Decem­ber 14, 2016 by Chair­man Mathis.

The Invo­ca­tion was giv­en by Mr. Carey Scott.

The Pledge of Alle­giance was led by Chair­man Mathis.

The Exec­u­tive Sec­re­tary called the roll and indi­cat­ed that all Board Mem­bers were present except Ms. Sandy Sims and Mr. Glen McDonald.

Reports:

Mr. McClel­lan pre­sent­ed and reviewed the Activ­i­ty Report.

Ms. Dar­lene Nel­son pre­sent­ed and reviewed the Finan­cial Report.

Con­sent Agenda:

a. Board Meet­ing Min­utes – Novem­ber 16, 2016

This item pro­vides for Board approval of the Novem­ber 16, 2016 Board Meet­ing Minutes.

b. Land Lease – L&G Equip­ment Leas­ing, LLC

This item pro­vides for Board approval of a Land Lease between the Dis­trict and L&G Equip­ment Leas­ing, LLC.

Mr. Scott made a motion to approve the Con­sent Agen­da as pre­sent­ed. Mr. Tusa sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Busi­ness Items:

a. Pre­sen­ta­tion – Year in Review

Mr. McClel­lan addressed the Board and pro­vid­ed a pre­sen­ta­tion high­light­ing the Airport’s accom­plish­ments over the past year. The high­lights includ­ed, in part, the following:

  • Four new Board Mem­bers to the Air­port Authority
  • Staffing changes and intro­duc­tion of new Account­ing Department
  • Con­tin­ued increase in com­mer­cial pas­sen­ger activity
  • Con­tin­ued growth in gen­er­al avi­a­tion and mil­i­tary activity
  • Air Ser­vice Development
  • Upcom­ing projects with FDOT and FEMA
  • Com­ple­tion of the Ser­vice Ani­mal Relief Area

This item was for infor­ma­tion­al pur­pos­es only and required no for­mal Board action.

b. ZHA, Inc. – Annu­al Review

This item pro­vides for Board approval of the annu­al review for ZHA, Inc. (ZHA) as pro­vid­ed in the Pro­fes­sion­al Engi­neer­ing, Archi­tec­tur­al, Project Inspec­tion, Con­struc­tion Man­age­ment and Plan­ning Ser­vices Agreement.

In Jan­u­ary 2016, the Air­port Author­i­ty entered into an agree­ment with ZHA to pro­vide engi­neer­ing, archi­tec­tur­al, project inspec­tion, con­struc­tion man­age­ment and plan­ning ser­vices. The agree­ment has a five (5) year term with an annu­al review of their per­for­mance and review of the ser­vices provided.

Dur­ing the term of the agree­ment ZHA has per­formed and com­plet­ed numer­ous tasks for the Air­port. The projects have ranged from pro­vid­ing and ensur­ing envi­ron­men­tal over­sight and com­pli­ance, pro­vid­ing plan­ning ser­vices on mul­ti­ple ongo­ing air­port con­struc­tion projects, and pro­vid­ing design and con­struc­tion over­sight of ongo­ing projects.

Dur­ing this past year, ZHA has assist­ed Staff with State and Fed­er­al assis­tance as it relat­ed to the FEMA Project, the Exit Lane Project, mit­i­ga­tion efforts, Secu­ri­ty Sys­tem Upgrades and Design, as well as oth­er projects.

ZHA con­tin­ues to work in the best inter­est of the Air­port Author­i­ty and has per­formed the projects in an exem­plar­i­ly manner.

Fol­low­ing Board dis­cus­sion, Mr. Scott made a motion to approve the annu­al review of the Pro­fes­sion­al Engi­neer­ing, Archi­tec­tur­al, Project Inspec­tion, Con­struc­tion Man­age­ment and Plan­ning Ser­vices Agree­ment with ZHA, Inc. for Year 1 of their agree­ment, and autho­riza­tion for the Board Chair­man or his designee to exe­cute any required doc­u­ments pend­ing sat­is­fac­to­ry legal review. Mr. Lee sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Trans­porta­tion Net­work Com­pa­ny Discussion

This item pro­vides for Board dis­cus­sion regard­ing Ground Trans­porta­tion oppor­tu­ni­ties at the Airport.

Mr. McClel­lan updat­ed the Board regard­ing a Work­shop he attend­ed that was host­ed by the Bay Coun­ty Com­mis­sion regard­ing Trans­porta­tion Net­work Com­pa­nies (TNC), such as Uber and Lyft. He advised that Staff has recent­ly been meet­ing with oth­er City Man­agers from sur­round­ing munic­i­pal­i­ties to ensure that there is a lev­el of con­sis­ten­cy regard­ing what poli­cies need to be in place to allow the TNCs to oper­ate with­in Bay County.

This item was for infor­ma­tion­al pur­pos­es only and required no for­mal Board action.

Pub­lic Comments:

No pub­lic comments.

Adjourn­ment:

The meet­ing was adjourned at approx­i­mate­ly 10:20 a.m.


Pat­ty Mitchell, Exec­u­tive Sec­re­tary Russ Math­is, Chairman