August 2025 Minutes

Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:00 a.m., August 27, 2025 by Chair Mark Sheldon.

Roll was called. In atten­dance were: Ms. Vic­to­ria Williams, Mr. Les McFat­ter Ms. Hol­ly Melz­er, Mr. Glen McDon­ald, Vice Chair Will Cramer, and Chair Mark Sheldon.

The Invo­ca­tion was giv­en by Mr. Les McFatter.

The Pledge of Alle­giance was led by Ms. Hol­ly Melzer.

Pub­lic Comments:

There were no pub­lic comments.

Accep­tance of Agenda:

Chair Mark Shel­don asked if there were any items on the Agen­da, includ­ing the Con­sent Agen­da, that any Board Mem­ber would like to move to a Busi­ness Item for fur­ther dis­cus­sion, and if not, that a Mem­ber make a motion to accept the Amend­ed Agenda.

Mr. Less McFat­ter motioned to accept the Agen­da, motion was sec­ond­ed by Ms. Hol­ly Melz­er. The vote was tak­en and the motion passed unanimously.

Reports:

Air­port Activ­i­ty:

Mr. McClel­lan updat­ed the Board on the July Activ­i­ty Reports. The Activ­i­ty Report shows ECP is up a lit­tle under 2% for the month and close to the same 2% year-to-date. ECP main­tained 24% of the mar­ket share across the Panhandle.

Finan­cial:

Ms. Dar­lene Gor­don pre­sent­ed the finan­cials for nine months end­ing July 31^st. At the end of June, our total cash decreased by $1.5 mil­lion from June, with a total cash bal­ance of $55.8 mil­lion. Unre­strict­ed cash is $35.4 mil­lion and restrict­ed cash is $20.4 mil­lion. Com­pared to July oflast year, unre­strict­ed cash has increased $2.6 mil­lion, and restrict­ed cash has increased $3.7 million.

In July, our total lia­bil­i­ties decreased $24 thou­sand from June. Excess rev­enues over expens­es reflects a year-to-date total amount $23.7 mil­lion. Oper­at­ing rev­enues over expens­es make up

$8.5 mil­lion of that, and the non-oper­at­ing rev­enues over expens­es con­tribute $15.2 million.

The excess rev­enues over expens­es increased in the month of July $4.3 mil­lion, with $1.3 mil­lion com­ing from oper­at­ing and the oth­er $3 mil­lion com­ing from non-oper­at­ing rev­enues. In July of last year, our excess rev­enues over expens­es, com­pared to last year, were show­ing $1.9 mil­lion less than July oflast year, but still exceed­ing our bud­get by $900,000.

The income state­ment in July year-to-date shows oper­at­ing rev­enues are$I 9.6 mil­lion, and are exceed­ing our bud­get by about $117,000, putting us at 101% of our budget.

Year-to-date, air­line rev­enues are 103% of bud­get, the ter­mi­nal com­plex rev­enues are 104%, and the gen­er­al avi­a­tion rev­enues are 101%. The rental car rev­enues are still lag­ging behind, show­ing a low­er amount than we bud­get­ed, but we will be mak­ing some adjust­ments to the FY 26 bud­get to get that num­ber back in line.

On the expense side, per­son­nel expens­es are 93% of bud­get year-to-date. The total oper­at­ing expens­es year-to-date are 93.5% of bud­get and are under bud­get by $777,000. For the month of July, both rev­enues and expens­es were at 95% of bud­get. Com­pared to July of last year, our oper­at­ing expens­es year-to-date are up 11% or $1.1 mil­lion more than July oflast year.

Con­sent Agenda:

1. Approve Board Meet­ing Min­utes ‑July 23. 2025
2. Approve Trav­el Pol­i­cy Update
3. Approve Dade GSE Lease Renewal
4. Approve Exer­cis­ing Option 2 for Wild­land Ser­vices. Inc.

Motion was made by Vice Chair Will Cramer to approve the Con­sent Agen­da, motion was sec­ond­ed by Mr. Glenn McDon­ald. The vote was tak­en and the motion pass­es unanimously.

Busi­ness Items:

1. Approve and Adopt Res­o­lu­tion #2025 – 01 for One Time Bonus for Dis­trict Employ­ees

This item seeks Board approval for a one-time bonus award to employ­ees for their efforts through­out the year.

Motion was made by Mr. McDon­ald to approve the Agree­ment, motion sec­ond­ed by Ms. Melz­er. The vote was tak­en and the motion pass­es unanimously.

1. Approve AVCON Task Order #23B-11 for Fuel Farm Expan­sion Design Only

This item seeks Board approval for the design of four addi­tion­al fuel stor­age tanks uti­liz­ing the FAA grant award.

Motion was made by Mr. McFat­ter to approve the AVCON Task Order #23B-11 Fuel Farm Expan­sion Design Only, motion was sec­ond­ed by Ms. Melz­er. The vote was tak­en and the motion pass­es unanimously.

1. Approve AVCON Task Order #23B-12 for North Ter­mi­nal Expan­sion Con­formed Draw­ings.

This item seeks Board approval to take the exist­ing per­mit draw­ings at 95% com­ple­tion and issue full con­formed draw­ings for construction.

Motion was made by Ms. Vic­to­ria Williams to approve the AVCON Task Order #23B-12 North Ter­mi­nal Expan­sion Con­formed Draw­ings, motion was sec­ond­ed by Vice Chair Cramer. The vote was tak­en and the motion pass­es unanimously.

1. Approve AVCON Task Order #23B-10 for North Ter­mi­nal Expan­sion Con­struc­tion Admin­is­tra­tion & Lim­it­ed Inspec­tion

This item seeks Board approval for Con­struc­tion Admin­is­tra­tion and Tech­ni­cal Over­sight for the North Ter­mi­nal Expan­sion project.

Motion was made by Ms. Williams to approve the AVCON Task Order #23B-10 North Ter­mi­nal Con­struc­tion Admin­is­tra­tion & Lim­it­ed Inspec­tion, motion was sec­ond­ed by Vice Chair Cramer. The vote was tak­en and the motion pass­es unanimously.

1. Park­ing Plan Update (Infor­ma­tion Only)

Mr. Richard McConnell and Ms. Tonya Nation pro­vid­ed an update on the Air­port ter­mi­nal park­ing plan in rela­tion to the Stormwa­ter Mas­ter Plan.

Dis­cus­sion ensued.

Project/​Construction Updates (Infor­ma­tion Only):

1. Ardur­ra Group

Mr. Aaron Buob pro­vid­ed an update on the following:

• 30% of design on the Rental Car Facil­i­ty (RAC) will be deliv­ered 9/15/25, with 60% design to be deliv­ered by Octo­ber 31^st.
• Four tasks need­ed pri­or to Notice to Pro­ceed: AOR on record by 8/27/25, Ele­va­tion Cer­tifi­cate Per­mit, Civ­il Draw­ings, and FAA comments

Fund­ing team con­tin­ues to explore alter­na­tive fund­ing sources

AVCON

Ms. Tonya Nation pre­sent­ed infor­ma­tion on the fol­low­ing projects:

• North Ter­mi­nal Apron Expan­sion Construction
• Ter­mi­nal Loop Road Design

ECP Pen & Ink ALP Revisions

Project/​Planning Updates (Infor­ma­tion Only):

1. Project lnSPIRE

No update to present.

Flori­da Nation­al Guard Armory

Mr. Nick Har­well pre­sent­ed that the Nation­al Guard Armory is close to com­ple­tion. Weath­er has impact­ed John­ny Reaver road con­struc­tion, but the project is mov­ing ahead.

Bay EDA Update (Infor­ma­tion Only):

Ms. Bec­ca Hardin pre­sent­ed that State Rep­re­sen­ta­tive Griff Grif­fitts was inte­gral in obtain­ing the Rur­al Area of Oppor­tu­ni­ty Zone for the north­ern part of Bay Coun­ty which includes the entire Air­port prop­er­ty, open­ing up addi­tion­al job growth grant fund­ing oppor­tu­ni­ties at the State level.

A meet­ing is sched­uled with the Air­port, Bay Coun­ty EDA, and Chief Com­mer­cial Offi­cer of JAG Aero Group to begin the pro­cure­ment process. The project is 500 jobs and $107 mil­lion cap­i­tal invest­ment to the com­mu­ni­ty. FPL’s eco­nom­ic impact study indi­cat­ed that over the next five — ten years, the IAG project will cre­ate up to 1,300 new jobs, $82 mil­lion annu­al­ly in wages, and a total val­ue of $164 mil­lion val­ue ad to the community.

Bay EDA is work­ing on thir­teen avi­a­tion-relat­ed projects as they con­tin­ue to mar­ket Bay Coun­ty with three site vis­its scheduled.

The Moore Agency Update (Infor­ma­tion Only):

Ms. Katie Spill­man gave the fol­low­ing high­lights on activ­i­ty for July:

• Web­site traf­fic analytics:
  • July saw an 8% increase to site visits

26% increase in esti­mat­ed seats purchased

• Fly My Air­port Wid­get had over 12,000 clicks or 36 imme­di­ate purchases

con­fer­ence in Tal­la­has­see this November

Delta Air­lines added ser­vice to Boston near Patri­ots Day and Boston Marathon

• 850 Busi­ness Mag­a­zine fall release includes an inter­view with Air­port Direc­tor Park­er McClellan

• USA Today’s 10 Best Award Nom­i­na­tion Cam­paign, Best Small Air­port and Best Resort Airport:

• Vot­ing begins Sep­tem­ber 8^th ‑Octo­ber 6^th

Work­ing on cam­paign strate­gies to ​‘Get the Vote’

Strate­gic Plan­ning for next fis­cal year

Exec­u­tive Direc­tor Report:

• Ter­mi­nal Gates 8 & 9 are usable and on the Ter­mi­nal Com­mon Use system.

• Chica­go O’Hare will be on South­west Air­lines sched­ule next year.
• There were no addi­tion­al comments.

Next meet­ing sched­uled: Sep­tem­ber 4, 2025 — 9:00 a.m. Bud­get Workshop

Sep­tem­ber 24, 2025 — Reg­u­lar Board Meeting