August 2019 Meeting Minutes

Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:00 a.m.,

August 21, 2019 by Chair­man Lee.

The Invo­ca­tion was giv­en by Mr. Russ Mathis.

The Pledge of Alle­giance was led by Chair­man Lee.

The Exec­u­tive Sec­re­tary called the roll and indi­cat­ed all the Board mem­bers were present except Mr. Tusa, Ms. Sims, and Mr. James John­son. Mr. John­son joined the meet­ing at 9:12 a.m. after the roll was called.

Mr. Math­is made a motion to accept the Agen­da. Vice Chair­man McDon­ald sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Pre­sen­ta­tion:

Mil­i­tary Wel­come Center

Bay Coun­ty Vet­er­ans Coun­cil (BCVC) Pres­i­dent A.J. Bacon addressed the Board, along with col­leagues Dar­rell Hertz and Steve Geczy. Mr. Bacon report­ed that the ECP Mil­i­tary Wel­come Cen­ter (MWC) is an inte­gral part of the BCVC and pre­sent­ed a Chal­lenge Coin devel­oped in 2018 to Air­port Police Chief John Van Etten. Mr. Bacon said that under the Chief’s lead­er­ship, the North­west Flori­da Beach­es Inter­na­tion­al Air­port Police Offi­cers have dili­gent­ly pro­vid­ed around-the-clock sup­port allow­ing the MWC to open and close dai­ly, val­i­dat­ing each vol­un­teers’ park­ing tick­et, and secur­ing the area by keep­ing it and the vol­un­teers and vis­i­tors safe.

Mr. Bacon described the coin as hav­ing the BCVC logo on one side, and the ECP MWC logo on the oth­er side, and that it comes with a hold­er designed by Mr. Hertz. Mr. Bacon said that the Chal­lenge Coin is giv­en out in appre­ci­a­tion and grat­i­tude as a sym­bol of recog­ni­tion to any per­son or orga­ni­za­tion that has pro­vid­ed sig­nif­i­cant sup­port and/​or con­tri­bu­tions to the MWC. Mr. Hertz added that approx­i­mate­ly 6,000 peo­ple use the MWC a year and that the vol­un­teers are com­prised most­ly of retired mil­i­tary, some­times mil­i­tary wives, and some­times just indi­vid­u­als who want to help con­tribute in some way.

Reports:

Mr. Park­er McClel­lan pre­sent­ed and reviewed the Activ­i­ty Reports.

Ms. Dar­lene Nel­son pre­sent­ed and reviewed the Finan­cial Reports.

Con­sent Agenda:

a. Board Meet­ing Min­utes – July 24, 2019

This item pro­vid­ed for Board approval of the July 24, 2019 Board Meet­ing Minutes.

b. Accept Bid Pro­pos­al for Emer­gency Water Pipe Repair and Valve Instal­la­tion at the Air­port Ter­mi­nal Building

This item pro­vid­ed for the accep­tance of a Bid Pro­pos­al from Kei­th Law­son Com­pa­ny, Inc. of Pana­ma City for water pipe repair and iso­la­tion valve instal­la­tion at the Air­port Ter­mi­nal Building.

Recent­ly, Air­port Main­te­nance Staff has per­formed emer­gency repair of sev­er­al water pipes expe­ri­enc­ing new leaks. The repairs involved pipe sad­dle replace­ment and is intend­ed to be tem­po­rary in nature. Dur­ing repair attempts it was not­ed that orig­i­nal Ter­mi­nal con­struc­tion did not include the place­ment of water iso­la­tion valves.

The result is the water sup­ply line repair in the Ter­mi­nal would require water to the whole Ter­mi­nal Build­ing to be turned off dur­ing repairs. Along with pipe repairs, this Bid Pro­pos­al will include the strate­gic instal­la­tion of three iso­la­tion valves to allow par­tial water shut­off in the Terminal.

In light of the urgency of repair­ing the Ter­mi­nal water pipes, the Air­port solicit­ed writ­ten quotes from sev­er­al local ven­dors to com­plete repairs. Of the sev­er­al ven­dors con­tact­ed, only one respond­ed with a writ­ten quote.

In the best inter­est of lim­it­ing oper­a­tional dis­rup­tions, Staff rec­om­mend­ed accep­tance of the Bid Pro­pos­al from Kei­th Law­son Com­pa­ny, Inc. in an amount not to exceed $16,725 for the work described above.

c. Accept Staff Rec­om­men­da­tion on Repub­lic Park­ing Annu­al Bonus

This item pro­vid­ed for Board approval of an incen­tive bonus for Repub­lic Park­ing for the peri­od from June 2018 through May 2019.

The Repub­lic Park­ing Man­age­ment Con­tract pro­vides for a bonus of up to 100% of the annu­al man­age­ment fee for oper­a­tion and man­age­ment of the park­ing oper­a­tion based on an eval­u­a­tion of per­for­mance com­plet­ed by Air­port Staff. The rat­ing based on this eval­u­a­tion was 94%. When this rat­ing was applied to the annu­al man­age­ment fee of $31,212.00, a bonus of $29,339.28 was calculated.

Repub­lic Park­ing con­tin­ues to pro­vide excel­lent ser­vice to our Air­port and focus­es on cus­tomer ser­vice. Staff rec­om­mend­ed Board approval of the incen­tive bonus as not­ed above.

d. Approve Pur­chase of Bal­lis­tic Shields for Police Depart­ment – CopQuest​.com

This item pro­vid­ed for Board approval for the pur­chase of Bal­lis­tic Shields to be used by the Police Department.

Safe­ty and Secu­ri­ty of employ­ees and pas­sen­gers is the pri­ma­ry mis­sion of the Police Depart­ment. Recent threats and meth­ods of attack used against air­ports are a dai­ly con­cern and are mon­i­tored and assessed. The bal­lis­tic shield offers added secu­ri­ty to per­son­nel dur­ing a ter­ror attack or active shoot­er event. The shields will enhance an officer’s abil­i­ty pro­tect and engage a shoot­er with shield­ing. Offi­cers will be able to bet­ter pro­tect them­selves, employ­ees, and cus­tomers who are at risk from an active shooter.

In accor­dance with Air­port Pur­chas­ing Pol­i­cy writ­ten quotes were request­ed. Three (3) quotes were received as follows:

- CopQuest​.com — $2,910.56

- Optics Plan­et — $3,000.00

- GALLS — $3,100.00

This expen­di­ture is unbud­get­ed and fund­ing is avail­able from the Fed­er­al For­fei­ture Fund. Police Equip­ment that is not reg­u­lar­ly bud­get­ed is an autho­rized use of Fed­er­al For­fei­ture Funds. For­fei­ture Expen­di­tures require Airport

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Author­i­ty Board approval, and Staff rec­om­mend­ed Board approve the pur­chase of two (2) bal­lis­tic shields in a total amount not to exceed $2,910.56 and the real­lo­ca­tion of funds to cov­er the expenditure.

e. Approve Lease – Dade GSE

This item pro­vid­ed for Board approval of a Car­go Build­ing Lease between the Dis­trict and Dade GSE.

Recent­ly, rep­re­sen­ta­tives from Dade GSE approached the Dis­trict regard­ing leas­ing space suit­able to pro­vide Ground Sup­port Equip­ment main­te­nance ser­vices to Delta and Unit­ed at the Air­port. This Main­te­nance Ser­vices Agree­ment pre­vi­ous­ly had been held by Glob­al Avi­a­tion Ser­vices who has giv­en the Air­port a 30-day lease can­ce­la­tion notice. It is antic­i­pat­ed Glob­al will vacate the space effec­tive August 31, 2019 and Dade GSE will enter the space effec­tive Sep­tem­ber 1, 2019. Staff request­ed Board approval of a lease with Dade GSE.

The Lease term is one year with two, one-year renew­al options; has a start­ing rental rate of $1,857/month, with an annu­al adjust­ment based on the CPI; and requires proof of gen­er­al lia­bil­i­ty, casu­al­ty and auto­mo­bile insur­ance with Dis­trict named as an addi­tion­al insured. The area leased will be approx­i­mate­ly 1,000 square feet, and locat­ed in the air car­go build­ing at the Airport.

The Air­port Oper­at­ing and Main­te­nance Bud­get will be pos­i­tive­ly impact­ed by the amount of rev­enue from this lease. Month­ly rev­enue gen­er­at­ed would be approx­i­mate­ly $1,857 ($22,284 annually).

f. Approve ​“Assign­ment of Lease in Event of Default” – 40Thirty1, LLC to First Nation­al Bank, Paragould, Arkansas

This item pro­vid­ed for Board approval of the ​“Assign­ment of Lease in Event of Default” between 40Thirty1, LLC and the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict (Dis­trict) to First Nation­al Bank, Paragould, Arkansas.

Staff was recent­ly con­tact­ed by Justin Miles of 40Thirty1, LLC, request­ing the Lease be assigned to the bank financ­ing the hangar in the event of a default on the hangar, and rec­om­mend­ed Board approval.

Under the cur­rent Lease Agree­ment between 40Thirty1, LLC and the Dis­trict, 40Thirty1, LLC can­not assign or oth­er­wise trans­fer its rights and oblig­a­tions under the lease with­out the pri­or writ­ten con­sent from the District.

g. Accept FAA AIP Grant Offer for the con­tin­u­ing Envi­ron­men­tal Mit­i­ga­tion Site Development

This item pro­vid­ed for Board accep­tance of an FAA Grant for use of Enti­tle­ment Funds that pro­vides fund­ing for Envi­ron­men­tal Mit­i­ga­tion con­struc­tion efforts on the approx­i­mate­ly 9,600 acres south of the Air­port. This is an ongo­ing part­ner­ship between the FAA and the Air­port to mit­i­gate this land.

This FAA Grant Offer rep­re­sents one of the Airport’s 2019 requests for enti­tle­ment funds under the FAA Air­port Improve­ment Program.

Mit­i­ga­tion Site Devel­op­ment (Phase 3 of 8)

o Ongo­ing project to improve the mit­i­ga­tion property

o Includes tasks iden­ti­fied as con­struc­tion projects includ­ing but not lim­it­ed to low water cross­ing, replant­i­ng, and burning.

Suf­fi­cient funds are pro­vid­ed for in the Airport’s pro­posed FY20 Oper­at­ing and Cap­i­tal Bud­get. The total cost of con­struc­tion phase of the project is $143,675 and is reim­bursable under this FAA Grant at a ⁹⁰⁄₁₀ ratio for eli­gi­ble items, amount­ing to the grant agree­ment amount of $129,308. Staff rec­om­mend­ed accep­tance of the FAA Grant Offer dat­ed August 9, 2019 for Envi­ron­men­tal Mit­i­ga­tion Site Devel­op­ment as out­lined above.

h. Approve Street Light LED Con­ver­sion – Ener­gy Har­ness Cor­po­ra­tion, Cape Coral, FL – Change Order #1

This item pro­vid­ed for Board approval for Change Order #1 to the Street Light LED Con­ver­sion Project. The change order will increase the scope of work to include the con­ver­sion of 24 fix­tures locat­ed on the Ter­mi­nal Air­craft Apron.

Sev­er­al recent bids have result­ed in a sur­plus of cap­i­tals funds. These funds are avail­able for this pur­chase and are con­tained with­in the cur­rent Air­port FY19 Cap­i­tal Bud­get. How­ev­er, some project real­lo­ca­tion of cur­rent funds may be required.

Staff rec­om­mend­ed Board approval of Change Order #1 to the Street Light LED Con­ver­sion Project from Ener­gy Har­ness Cor­po­ra­tion of Cape Coral, FL in amount of $43,244.41.

i. Audit Engage­ment — Tip­ton, Mar­ler, Gar­ner & Chastain

This item request­ed approval by the Board for the accep­tance of a Let­ter of Engage­ment with Tip­ton, Mar­ler, Gar­ner & Chas­tain (TMGC) to per­form the FY19 finan­cial audit.

Each year TMGC sub­mits an Engage­ment Let­ter which details their audit pro­ce­dures and a pro­pos­al of their fees.

The audit will meet or exceed the require­ments spec­i­fied by Flori­da Statute for Spe­cial Districts.

Staff believes it to be in the best inter­est of the Dis­trict to con­tin­ue its work­ing rela­tion­ship with TMGC, to approve the audit Engage­ment Let­ter, and is sat­is­fied with the audit ser­vices pro­vid­ed. A not-to-exceed bud­get of $23,150 was pro­posed for this work effort. Fund­ing will be pro­vid­ed in the Air­port FY20 Oper­at­ing and Main­te­nance Budget.

j. Rat­i­fi­ca­tion of Change Order Num­ber One (1) – C.W. Roberts Con­tract­ing, Inc.

This item pro­vid­ed for Board Rat­i­fi­ca­tion of a Change Order to the C.W. Roberts Con­tract­ing, Inc. – Ter­mi­nal Ramp Expan­sion Project to pro­vide for unfore­seen exist­ing con­di­tions present with­in the project site.

At the Sep­tem­ber 2018 Air­port Board Meet­ing the Board approved con­tract with CW Roberts for the Expan­sion of the Air­port Ter­mi­nal Build­ing Air­craft Ramp in an amount of $1,001,498.22.

The Change Order is in response to unfore­seen exist­ing con­di­tions encoun­tered on the job site not ref­er­enced on as-built draw­ings or con­struc­tion plans. The Change Order includes the replace­ment of elec­tri­cal cabling, junc­tion struc­tures, and con­duit asso­ci­at­ed with the removal of non-air­craft rat­ed junc­tion struc­tures, and the asso­ci­at­ed replace­ment con­duit and cabling to com­plete the elec­tri­cal light­ing por­tion of the project.

In order to keep the project on sched­ule due to the lead time of the nec­es­sary sup­plies, the Chair­man was con­tact­ed and approval was grant­ed to pro­ceed with the Change Order.

The cost of this Change Order is not to exceed $11,313.10. Over­all fund­ing for the Ter­mi­nal Ramp Expan­sion Project is cur­rent­ly cov­ered by the Air­port Bud­get and Fed­er­al Avi­a­tion Admin­is­tra­tion on a ⁹⁰⁄₁₀ Airport

Improve­ment Pro­gram Grant. Fund­ing for the Change Order is avail­able in the Air­port Bud­get and par­tic­i­pa­tion has been request­ed from the Fed­er­al Avi­a­tion Admin­is­tra­tion under exist­ing grant provisions.

Mr. Nel­son made a motion to accept the Con­sent Agen­da, and Mr. Math­is sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Busi­ness Items:

a. Request for Bid Rejec­tion – Ter­mi­nal Expansion

This item pro­vides for Board approval to reject all Bids for the Ter­mi­nal Expan­sion and Alter­nates 1 and 2.

On June 23, 2019 the Air­port released a Request for Bids for the Ter­mi­nal Expan­sion and two alter­nates for Pas­sen­ger Board Bridges at Gates 6 and 7. On Wednes­day July 24, 2019, one Bid was received from GAC Con­trac­tors Corp in the amount $7,372,800 for the Base Bid and Alter­na­tives 1 and 2. The fol­low­ing is the break­down of Bid from GAC:

Based Bid $4,628,856

Alt 1 (Gate 6) 1,136,717

Alt 2 (Gate 7) 1,607,227

Total $7,372,800

The pro­posed bud­get based on the engi­neer­ing esti­mates for the project for the approx­i­mate 7,000-square-foot build­ing with Pas­sen­ger Bridges at Gates 6 and 7 (uti­liz­ing one Dis­trict Owned Pas­sen­ger Board­ing Bridge) was $4,500,000, which includes par­tic­i­pa­tion from the FAA and Airport.

Fol­low­ing a detailed review by Staff, ZHA, AVCON and legal coun­sel, with con­sul­ta­tion with the FAA, it was deter­mined there was not the suf­fi­cient fund­ing to move for­ward with this project as bid.

Staff and con­sul­tants have begun to look at means and meth­ods to allow this project to be rebid with sev­er­al changes and/​or look for alter­na­tive deliv­ery methods.

Staff rec­om­mend­ed the Board reject the Bid from GAC and direct staff to review dif­fer­ent alter­na­tives and pos­si­ble deliv­ery meth­ods to allow this project to move for­ward with­in the fund­ing avail­able. A dis­cus­sion ensued.

Mr. Nel­son made a motion to reject the Bid from GAC Con­trac­tors Corp., and Mr. John­son sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

b. Approve Fab­ric Replace­ment Project with Vehi­cle Pro­tec­tion Structures

This item request­ed Board approval for the Fab­ric Replace­ment Project.

The Air­port main­tains a cov­ered park­ing struc­ture as part of its park­ing facil­i­ties. The cov­ered park­ing struc­ture was installed in 2013.

On Octo­ber 10, 2018, Hur­ri­cane Michael, a Cat­e­go­ry 5 hur­ri­cane, made land­fall in Bay Coun­ty. As a result of the sus­tained winds, there was dam­age to the cov­er­ing of the facil­i­ty in that part of the fab­ric detached from the steel sup­port struc­ture. Upon inspec­tion of this dam­age, it was dis­cov­ered that all the orig­i­nal fab­rics, seams, cables and fas­ten­ers were also dam­aged due to the high winds.

The nor­mal use­ful life of these items is 10 – 14 years, but the hur­ri­cane force winds caused break­age, stretch­ing and pulling and cre­at­ed immi­nent fail­ure to the fab­ric, cables and relat­ed hardware.

In work­ing with our insur­ance car­ri­er and installer, it was deter­mined that a replace­ment of the canopies and the cov­ered walk­way should be made. The cost of the replace­ment is $272,100.00. The Dis­trict has received pay­ment for the dam­ages in the amount of $232,943.52, which is the cost of the replace­ment less the 2% deductible.

The orig­i­nal facil­i­ty was installed by Vehi­cle Pro­tec­tion Ser­vices (“VPS”)/USA Shade head­quar­tered in Dal­las, Texas. VPS/USA Shade is a sole source provider for the repair and replace­ment of its prod­ucts. The deductible por­tion of the repair project is $39,156.48. This item is not includ­ed in the FY19 Bud­get and will be fund­ed with cap­i­tal reserves. Staff rec­om­mends Board approval of the Fab­ric Replace­ment Project from VPS in the amount of $272,100.00 and the use of cap­i­tal reserves in the amount of $39,156.48 to fund the deductible por­tion of the cost.

Mr. John­son made a motion to approve the Fab­ric Replace­ment Project from VPS and the use of cap­i­tal reserves to fund the deductible por­tion, and Mr. Math­is sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

c. Approve ZHA Task Order 19‑J – Qual­i­fied Mit­i­ga­tion Super­vi­sion (QMS)

This item pro­vid­ed for the Board’s approval of a Task Order to ZHA as the Airport’s con­tin­u­ing engi­neer­ing con­sul­tant to per­form the required water qual­i­ty mon­i­tor­ing ser­vices at 19 sites as required under our envi­ron­men­tal permits.

ZHA’s President/​CEO Mr. Rick Mellin report­ed that the Air­port is required to pro­vide QMS to over­see all aspects of mit­i­ga­tion site imple­men­ta­tion, man­age­ment, and cor­rec­tive actions and mit­i­ga­tion mon­i­tor­ing in accor­dance with the FDEP WRP Per­mit #03 – 0212186-004-DF, and described the ser­vices. These ser­vices were pro­vid­ed by the ZHA and their sub-con­sul­tant ERC over the past sev­en years (Sep­tem­ber 2012 thru August 2019). The Per­mit requires con­tin­u­ous inspec­tion pres­ence on-site to mon­i­tor mit­i­ga­tion activities.

The required ser­vices include qual­i­fied mit­i­ga­tion super­vi­sion of all aspects of mit­i­ga­tion con­struc­tion activ­i­ties on the airport’s mit­i­ga­tion site locat­ed south of SR 388 and the Air­port. Up to 170 days of on-site coor­di­na­tion and inspec­tion of mit­i­ga­tion con­struc­tion activ­i­ties will be pro­vid­ed each year. ZHA shall also pro­vide annu­al mit­i­ga­tion mon­i­tor­ing in accor­dance with the Air­port Relo­ca­tion Mit­i­ga­tion Plan dat­ed Octo­ber 2006 and mon­i­tor the sta­tions and meth­ods estab­lished dur­ing the ini­tial base­line quan­ti­ta­tive mon­i­tor­ing con­duct­ed in the of Fall 2006.

This includes quan­ti­ta­tive mon­i­tor­ing for eco­log­i­cal com­mu­ni­ty clas­si­fi­ca­tion, descrip­tion, and mapping.

Estab­lished per­ma­nent pho­to-point sta­tions will also be uti­lized for each quan­ti­ta­tive field plot for pho­tographs record­ing each mon­i­tor­ing event. Qual­i­ta­tive con­nais­sance and inspec­tion of larg­er mit­i­ga­tion areas, char­ac­ter­i­za­tion, ground-truth sta­tions, and spe­cif­ic work plan areas (hydro­log­ic restora­tion sites, road removal areas, thin­ning units, burn units, etc.) will be con­duct­ed in asso­ci­a­tion with the quan­ti­ta­tive mon­i­tor­ing, based on set trav­el routes that are repeat­ed over time.

Sta­tis­ti­cal analy­sis of the quan­ti­ta­tive mon­i­tor­ing data will be eval­u­at­ed based on before and after com­par­i­son of over­all com­mu­ni­ty clas­si­fi­ca­tion. Indi­vid­ual veg­e­ta­tion lay­er com­po­nents from the quan­ti­ta­tive data will also be eval­u­at­ed. Com­par­isons with sim­i­lar nat­ur­al com­mu­ni­ties will be used as sup­port­ing documentation.

In Octo­ber 2018, Hur­ri­cane Michael caused con­sid­er­able dam­age to the mit­i­ga­tion area, which cre­at­ed ​“changed con­di­tions” to the orig­i­nal con­tract that impact­ed Wild­lands Fire Ser­vices abil­i­ty to com­plete the pre­scribed burn­ing as set out in the contract.

A new con­tract or a change order to the exist­ing con­tract will be put in place with sim­i­lar scope to con­tin­ue the efforts to meet the FDEP Per­mit mit­i­ga­tion require­ments for the fol­low­ing three years. The con­sul­tant shall meet reg­u­lar­ly with the Con­trac­tor to review work plans, sched­ule of work activ­i­ties, in-field progress, qual­i­ty of the work inspec­tions, and oth­er relat­ed con­struc­tion issues. The con­sul­tant will review the month­ly pay­ment requests of the con­trac­tor, deter­mine their appro­pri­ate­ness for pay­ment, revise as nec­es­sary, approve the revised pay­ment appli­ca­tion and process them for pay­ment. The con­sul­tant will pro­vide in-field inspec­tion of the Contractor’s activ­i­ties, mon­i­tor­ing progress, qual­i­ty of work, com­pli­ance with con­tract require­ments, Per­mit, approved work plans and record and log find­ings and observations.

Addi­tion­al­ly, the con­sul­tant will pro­vide aer­i­al pho­tog­ra­phy and pho­to inter­pre­ta­tion as required to assist in the mit­i­ga­tion efforts required by the FDEP Per­mit as well as by the Airport.

The con­sul­tant shall pre­pare two reports per annu­al peri­od: an annu­al report for each peri­od, Sep­tem­ber to August; and a mit­i­ga­tion mon­i­tor­ing report for each peri­od, Sep­tem­ber to August. The annu­al report shall be pre­pared with­in nine­ty (90) days after the end of the data col­lec­tion and sub­mit it to the Air­port for review and approval to send to the agencies.

The total Task Order 19‑J, includ­ing fees and expens­es will be $205,100, and is con­tained in the FY20 Oper­at­ing Bud­get. Staff rec­om­mend­ed Board approval. A dis­cussed ensued.

Mr. Nel­son made a motion to approve ZHA Task Order 19‑J, and Vice Chair­man McDon­ald sec­ond­ed the­mo­tion. The vote was tak­en and the motion passed unanimously.

Pre­sen­ta­tion:

State Road 388 Con­struc­tion Update:

Mr. Richard McConnell report­ed that the clear­ing of debris, instal­la­tion of drainage mech­a­nisms and facil­i­ties, and com­pact­ing after the debris removal have been the main focus of the S.R.388 Project, and that our Sand Pile has been notice­ably reduced. He report­ed that fol­low­ing Labor Day we will begin to see the Round­about por­tion of the project begin with the relo­ca­tion of some util­i­ties, four light poles com­ing down and the Air­port Entrance Sign being removed.

He explained that there will be a large pile of sur­charge obscur­ing the Entrance, and the Entrance and Exit will be down to one lane each, but the FDOT and ECP has man­dat­ed that the Entrance must be clear­ly iden­ti­fi­able dur­ing the construction.

Mr. McConnell con­tin­ued that as you dri­ve out the Exit of the Air­port and trav­el west on S.R.388, you can now see to the north the cleared debris for the pave­ment and bridges, and as you trav­el north on S.R.79 from S.R.388 and look to the right, you can see the two points of the align­ment com­ing togeth­er with only a few more trees need­ing to be removed.

Mr. McConnell added that the con­trac­tor, Supe­ri­or, has expe­ri­enced no delays from our stand point, and there are only a few delays regard­ing right of ways to the west of us, but the project is mov­ing for­ward as planned.

The Bay EDA Update:

Mr. Gar­rett Wright, Vice Pres­i­dent of Bay EDA, report­ed on behalf of Pres­i­dent Bec­ca Hardin who is trav­el­ing in the Greenville and Atlanta mar­ket and attend­ing meet­ings with site selec­tion con­sul­tants. Mr. Wright report­ed that two weeks ago he was in Col­orado at an airport/​port logis­tics devel­op­ment forum attend­ing meet­ings and show­cas­ing ECP. Mr. Wright report­ed that Bay EDA and ECP Staff are still work­ing with Space Flori­da on Project Gator; still work­ing on the process with Project Mas­ter­mind whose expec­ta­tions are very high; and pitched a 50-acre site south of the Ter­mi­nal to Project Edwards that we should hear some­thing from in the next few weeks.

He con­clud­ed that Ms. Hardin will be trav­el­ling to MRO Europe in Octo­ber, and he will be going to the avi­a­tion forum in Ger­many in November.

The Moore Agency Update:

Ms. Katie Spill­man of The Moore Agency report­ed on their July high­lights. She report­ed that the Team refreshed cre­ative to pre­pare for the launch of the August paid media burst cen­ter­ing around the ECP spon­sor­ship of the Pep­si Gulf Coast Jam, dri­ving users to the web­site to sign up and win a pair of tickets.

Ms. Spill­man report­ed that as a result of the paid search cam­paigns, we saw over 700 air­line web­site vis­its; a slight­ly more than 29% increase in con­ver­sions com­pared to last month; 3,022 Escape page views; 22,367 new web­site vis­i­tors; 45,369 total ses­sions; 253,740 earned media impres­sions; and 20.3% sub­scribers open­ing the newslet­ter (indus­try aver­age 17%).

Ms. Spill­man report­ed that we will begin to close in on our Dash­board fis­cal year as we con­tin­ue to exceed our goals; and explained that the refreshed cre­atives are being used in social media for the Gulf Coast Jam and our ECP video.

Exec­u­tive Direc­tor Report:

Mr. McClel­lan report­ed that Super Sum­mer Week­ends are wind­ing down and that we had a very suc­cess­ful sea­son. He said that as a result we will once again invite all the Air­port ten­ants and employ­ees to our end of Sep­tem­ber ​“Thank You Luncheon.”

Mr. McClel­lan report­ed that CHA’s Vice Pres­i­dent Mr. Paul Puck­li would like to do a Mas­ter Plan Work­shop in ear­ly to mid-Octo­ber – when the fore­cast will be fin­ished – in order to engage the Board pri­or to going to pub­lic meet­ings with some alter­na­tive development.

Mr. McClel­lan announced that his Per­for­mance Eval­u­a­tion was on hold until now wait­ing for the Salary Sur­vey to be com­plet­ed, and would be going out this week to the Board. After he and Vice Chair­man McDon­ald review the results, it will come back to the Board.

Mr. McClel­lan also announced that he is the new­ly named Chair­man of the Flori­da Air­ports Coun­cil, the largest state orga­ni­za­tion of airports.

Pub­lic Comments:

There were no pub­lic comments.

Adjourn­ment:

The meet­ing was adjourned at approx­i­mate­ly 9:40 a.m.

___________________________ ___________________________

Kathy Gilmore, Exec­u­tive Sec­re­tary Del Lee, Chairman