MEET­ING MINUTES

PANA­MA CITY – BAY COUN­TY AIR­PORT AND INDUS­TRI­AL DISTRICT

Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 10:00 a.m., August 22, 2012 in the Air­port Board Room by Chair­man Pilcher.

The Invo­ca­tion was giv­en by Ms. Pat­ty Strick.

The Pledge of Alle­giance was led by Chair­man Pilcher.

The Exec­u­tive Sec­re­tary called the roll and indi­cat­ed that all Board Mem­bers were present.

Approval of Minutes:

The July 25, 2012 Board Meet­ing Min­utes were approved as distributed.

Reports:

Mr. Wheat pre­sent­ed and reviewed both the activ­i­ty report and the finan­cial report to the Board.

Con­sent Agenda:

a. Rat­i­fi­ca­tion of Space/​Use Agree­ment – Sheltair Aviation

This item pro­vides for Board rat­i­fi­ca­tion of a Space/​Use Agree­ment with Sheltair Pana­ma City, LLC.

b. Trans­fer of Imrove­ments – Lisen­by Avenue

This item pro­vides for Board approval to trans­fer the improve­ments and main­te­nance asso­ci­at­ed with the Lisen­by Avenue entrance to the old Pana­ma City – Bay Coun­ty Inter­na­tion­al Air­port to the City of Pana­ma City.

c. Lease Agree­ment – Majes­tic Ter­mi­nal Services

This item pro­vides for Board approval of a Lease Agree­ment with Mages­tic Ter­mi­nal Ser­vices, Inc.

d. Turf Man­age­ment Plan – Fertilization

This item pro­vides for Board approval for pro­cure­ment of fer­til­iz­er in sup­port of the airport’s Turf Man­age­ment Plan for sta­bi­liza­tion of the site.

e. Repub­lic Park­ing Annu­al Bonus

This item pro­vides for Board approval of an incen­tive bonus for Repub­lic Park­ing for the peri­od from June 2011 through May 2012.

Fol­low­ing Board dis­cus­sion, Mr. Bruett made a motion to approve the Con­sent Agen­da, and autho­riza­tion for the Board Chair­man to exe­cute any required doc­u­ments. Mr.

Fore­hand sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Busi­ness Items:

a. Amend­ment of Lease – Sheltair Aviation

This item pro­vides for Board approval to amend the Lease Agree­ment between the Dis­trict and Sheltair Pana­ma City, LLC.

In August 2012, the Board approved Sheltair’s request for an amend­ment to the orig­i­nal lease to expand the premis­es to 20.12 acres with the rent com­menc­ing two years fol­low­ing the orig­i­nal lease com­mence­ment, specif­i­cal­ly June 29, 2012.

Staff has received a new request from Sheltair to mod­i­fy the pre­vi­ous Lease Amend­ment to include addi­tion­al acreage they are present­ly uti­liz­ing, which is approx­i­mate­ly 23,408 square feet; to remove unde­vel­opable parcels, which are approx­i­mate­ly 268,686 square feet; and to have options on two addi­tion­al parcels, which are approx­i­mate­ly 28,122 square feet and 374,290 square feet, respectively.

Sheltair is request­ing the option on the two addi­tion­al parcels to allow them the abil­i­ty to retain those parcels for a peri­od of five years. Should Sheltair pro­pose devel­op­ment of any por­tion of the parcels, the rent for the devel­oped por­tion would be at the rates estab­lished in the lease and the remain­ing por­tion billed at the option rate through 2017.

Approval of the Lease Amend­ment would have a pos­i­tive effect on the remain­ing FY2012 budget.

Fol­low­ing Board dis­cus­sion, Mr. Scott made a motion to approve the Lease Amend­ment between Sheltair and the Dis­trict to reflect the addi­tion­al acreage, the dele­tion of the unde­vel­opable parcels, and the approval of the option on the two addi­tion­al parcels for a five year term begin­ning June 29, 2012 under the pro­posed fee struc­ture, with autho­riza­tion for the Board Chair­man or his designee to exe­cute any required doc­u­ments. Mr. Koehne­mann sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

  1. FY2013 Oper­at­ing and Cap­i­tal Budget

A copy of the pro­posed FY 2013 bud­get was pre­sent­ed to the Board for review. A Spe­cial Board Work­shop is sched­uled for Sep­tem­ber 12, 2012 to dis­cuss any issues or ques­tions regard­ing the pro­posed bud­get. The pro­posed bud­get includ­ed a review of pro­ject­ed oper­at­ing expens­es and oper­at­ing rev­enues for 2013, along with debt ser­vice require­ments for prin­ci­pal and inter­est payments.

This item is for infor­ma­tion­al pur­pos­es only and required no Board action.

Pub­lic Comments:

There were no pub­lic comments.

Adjourn­ment:

The meet­ing was adjourned at approx­i­mate­ly 10:50 a.m.


Pat­ty Strick, Exec­u­tive Sec­re­tary John Pilch­er, Chairman