April 2025 Meeting Minutes

Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:00 a.m., April 23, 2025 by Chair Mark Sheldon.

The Invo­ca­tion was giv­en by Chair Mark Sheldon.

The Pledge of Alle­giance was led by Mr. Glen McDonald.

Roll was called. In atten­dance were: Ms. Vic­to­ria Williams, Mr. Matt Algar­in, Mr. Les McFat­ter, Mr. Glen McDon­ald, Vice Chair Will Cramer, and Chair Mark Sheldon.

Pub­lic Comment:

Chair Shel­don asked if there were any Pub­lic Com­ments. There was one Pub­lic Comment.

The inau­gur­al Exec­u­tive Direc­tor of InSPIRE, Dr. Far­rukh Alvi, intro­duced its new Executive

Direc­tor, Mr. Drew Allen. Mr. Allen is a retired USAF Colonel and was sta­tioned at Tyn­dall Air

Force Base dur­ing his career. His goal for InSPIRE is to grow the eco­nom­ic envi­ron­ment in North­west Flori­da, devel­op work­force, and have the max­i­mum pos­si­ble impact on the local econ­o­my and area.

Accep­tance of Agenda:

Chair Shel­don asked if there were any items on the Agen­da, includ­ing the Con­sent Agen­da, that any Board Mem­ber would like to move to a Busi­ness Item for fur­ther dis­cus­sion, and if not, that a Mem­ber make a motion to accept the Amend­ed Agenda.

Mr. McDon­ald made a motion to accept the Amend­ed Agen­da, and Mr. McFat­ter sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Reports:

Mr. Park­er McClel­lan updat­ed the Board on the March Activ­i­ty Reports. The Region­al Mar­ket Share was main­tained and was 24% for the month. The Region­al Com­par­i­son con­tin­ues to show the Air­port with sig­nif­i­cant growth.

Ms. Dar­lene Gor­don pre­sent­ed the Finan­cial Reports for the six (6) months end­ing March 31^st. At the end of March, the total cash reflect­ed a decrease of $505,000 from Feb­ru­ary with a total bal­ance of $53.2 mil­lion. Ms. Gor­don also report­ed that unre­strict­ed cash is $35.1 mil­lion and restrict­ed cash is $18.1 mil­lion. Com­pared to March of last year, unre­strict­ed cash is up $5.9 mil­lion and restrict­ed cash is up $3.8 million.

In March 2025, total lia­bil­i­ties increased $929,000 from Feb­ru­ary due to ongo­ing con­struc­tion costs. Ms. Gor­don reviewed excess rev­enues over expens­es, which reflect­ed an $11 mil­lion year-to-date total. Oper­at­ing rev­enue over expens­es equals $3.8 mil­lion of the excess while the non-oper­at­ing rev­enues make up $7.2 mil­lion. The excess rev­enues over expens­es increased $3.8 mil­lion in the month of March, with the major­i­ty of that increase com­ing from grant revenues.

The Income State­ment reflect­ed year-to-date oper­at­ing rev­enues of $10.2 mil­lion and are exceed­ing bud­get by $65,000, which equates to 101% of budget.

Per­son­nel expens­es and gen­er­al oper­at­ing expens­es are both at 91% of bud­get year-to-date.

Dis­cus­sion ensued.

Con­sent Agenda:

a. Approve Board Meet­ing Min­utes — March 26, 2025

This item pro­vides for Board approval of the March 26, 2025 Board Meet­ing Minutes.

b. Approve Amend­ment #4 to AVCON Mas­ter Agreement

This item requests the Board to approve Amend­ment #4 to AVCON Mas­ter Agreement.

c. Approve Aero­cloud Amend­ment #1 to Con­tract 2024 – 16

This item requests for Board approval of Aero­cloud Amend­ment #1 to Con­tract 2024 – 16

Mr. Cramer made a motion to accept the Con­sent Agen­da, and Mr. McDon­ald sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Busi­ness Items:

a. Approve Ardur­ra Task Order 23A-09 — Change 1 for Con­struc­tion Man­age­ment Ser­vices — North Ter­mi­nal Buildout

Mr. Aaron Buob with Ardur­ra pre­sent­ed this item to the Board. He explained that Ardur­ra received a Task Order for con­struc­tion man­age­ment when the Ter­mi­nal Build­out project was 92% com­plete. How­ev­er, after ini­tial review, it was found that the project actu­al­ly was not near­ly as far along as was thought, and the time­line for com­ple­tion was longer than expected.

Ardur­ra then assigned a full-time man­ag­er to the project to expe­dite com­ple­tion. Addi­tion­al time and costs result­ed in the need for this change order.

Dis­cus­sions about the addi­tion­al costs, final pay appli­ca­tion, retainage, and liq­ui­dat­ed dam­ages ensued.

Mr. McFat­ter made a motion to Approve Ardur­ra Task Order #23A-09 Change 1 for Con­struc­tion Man­age­ment Ser­vices — North Ter­mi­nal Build­out, and Ms. Williams sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

b. Approve AVCON Task Order 23B-09 — ECP Ter­mi­nal Loop Road Design — Phase 1

Mr. McClel­lan asked Tonia Nation with AVCON to the Board for infor­ma­tion on the Ter­mi­nal Loop Road Design. Ms. Nation dis­cussed that the FAA want­ed the project to be phased, and that the FAA is in the process of prepar­ing the grant. Approval of this Task Order will allow AVCON to begin work upon receipt and approval of the grant.

Dis­cus­sion ensued.

Mr. McDon­ald made a motion to Approve AVCON Task Order #23B-09 ECP Ter­mi­nal Loop Road Design — Phase 1, and Mr. McFat­ter sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

c. Approve Let­ter of Engage­ment for Bond Coun­sel with George A. Smith, PLLC.

Mr. McClel­lan and Mr. Cole Davis pre­sent­ed to the Board a Let­ter of Engage­ment for Bond

Coun­sel with George A. Smith, PLLC. Three items relat­ed to a bond issuance — a Let­ter of Engage­ment for Bond Coun­sel, a Let­ter of Engage­ment for Finan­cial Advi­so­ry Ser­vices, and a Task Order with Ricon­do for Bond Fea­si­bil­i­ty were dis­cussed con­sec­u­tive­ly. These items were being brought to the Board as a fol­low-up from dis­cus­sions of the North Ter­mi­nal Expan­sion project fund­ing. These are pre­emp­tive items to have things in place for fund­ing options.

Dis­cus­sion ensued.

Mr. McDon­ald made a motion to Approve all three items (c, d, and e) at one time; the Let­ter of Engage­ment for Bond Coun­sel with George A. Smith, PLLC, the Let­ter of Engage­ment for Finan­cial Advi­so­ry Ser­vices with Ford and Asso­ciates, Inc., and the Task Order with Ricon­do & Asso­ciates for Bond Fea­si­bil­i­ty; Mr. Cramer sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

d. Approve Let­ter of Engage­ment for Finan­cial Advi­so­ry Ser­vices with Ford and Asso­ciates Inc.

Mr. McClel­lan and Mr. Davis pre­sent­ed the Let­ter of Engage­ment for Finan­cial Advi­so­ry Ser­vices with Ford and Asso­ciates, Inc.

Dis­cus­sion ensued.

Mr. McDon­ald made a motion to Approve all three items (c, d, and e) at one time; the Let­ter of Engage­ment for Bond Coun­sel with George A. Smith, PLLC, the Let­ter of Engage­ment for Finan­cial Advi­so­ry Ser­vices with Ford and Asso­ciates, Inc., and the Task Order with Ricon­do & Asso­ciates for Bond Fea­si­bil­i­ty; Mr. Cramer sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

e. Approve Task Order with Ricon­do & Asso­ciates for Bond Feasibility.

Mr. McClel­lan and Mr. Davis pre­sent­ed the Task Order with Ricon­do & Asso­ciates for Bond Feasibility.

Dis­cus­sion ensued.

Mr. McDon­ald made a motion to Approve all three items (c, d, and e) at one time; the Let­ter of Engage­ment for Bond Coun­sel with George A. Smith, PLLC, the Let­ter of Engage­ment for Finan­cial Advi­so­ry Ser­vices with Ford and Asso­ciates, Inc., and the Task Order with Ricon­do & Asso­ciates for Bond Fea­si­bil­i­ty; Mr. Cramer sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

f. Dis­cus­sion — Ter­mi­nal Con­ces­sion Pro­gram (no action required)

Mr. McClel­lan spoke to the Board about the cur­rent food/​beverage and news/​sundry con­ces­sion agree­ments, both of which will expire with­in the next twelve months. Input was request­ed from the Board on their thoughts regard­ing mov­ing for­ward with the new loca­tions con­struct­ed in the Ter­mi­nal Build­out project as well as any ideas on cur­rent con­cepts and loca­tions. Chair Shel­don and sev­er­al oth­er Board mem­bers stat­ed they would like to include local ven­dors in the new loca­tions for con­ces­sions. Chair Shel­don also stat­ed that his pref­er­ence is to have sep­a­rate con­tracts for food/​beverage and news/​sundry, and fur­ther infor­ma­tion was requested.

Mr. Davis sug­gest­ed that based on the infor­ma­tion pro­vid­ed dur­ing this meet­ing, staff and legal coun­sel would put togeth­er an RFP.

Dis­cus­sion ensued.

Con­struc­tion Updates (Infor­ma­tion Only):

a. Ter­mi­nal Buildout

Mr. Richard McConnell pre­sent­ed updates on the Ter­mi­nal Build­out project. The space is now ful­ly oper­a­tional, and we are in the process of col­lect­ing all close­out doc­u­ments. There are two out­stand­ing items; one being the floor tile, which is on order, and the oth­er item is the fine tun­ing of the access con­trol system.

b. Ter­mi­nal Ramp Expansion

Nfr. Nick Har­well updat­ed the Board about the Ter­mi­nal Ramp Expan­sion project. Mr. Har­well explained the project is going excep­tion­al­ly well and remains on sched­ule with com­ple­tion planned in June. .

c. North Ter­mi­nal Expansion

Mr. Sebas­t­ian Cardel­la with Cardel­la Con­struc­tion Com­pa­ny pre­sent­ed an update on the North Ter­mi­nal Expan­sion project. Mr. Cardel­la stat­ed that pre­con­struc­tion is going well, and there has been a full review with the design team, AVCON and Ardur­ra. On May 1 ^st and 2^nd are two local out­reach­es, the first of which is for gen­er­al out­reach of con­trac­tors inter­est­ed in the project, and the sec­ond it specif­i­cal­ly for DBE par­tic­i­pa­tion. There will also be a Teams Meet­ing on May 5^th for a broad­er outreach.

d. TIFIA

Ms. Gor­don pre­sent­ed to the Board infor­ma­tion about TIFIA, the Trans­porta­tion Infra­struc­ture Finance and Inno­va­tion Act, a fed­er­al financ­ing loan. With the cur­rent uncer­tain­ty in the FAA BIL fund­ing, staff is review­ing alter­nate fund­ing plans. The TIFIA loan is sim­i­lar to our cur­rent SIB loans but on a fed­er­al lev­el. High­lights were giv­en on the process, ben­e­fits and options of this type of loan.

Plan­ning Update (Infor­ma­tion Only):

a. Project InSPIRE

Mr. McClel­lan updat­ed the Board on Project InSPIRE. The project is mov­ing for­ward and week­ly meet­ings continue.

b. Rental Car Facil­itv Design

Mr. Buob informed the Board of options for the future devel­op­ment on the lay­out of the Rental Car Facil­i­ty Design in order to get feed­back for mov­ing forward.

Dis­cus­sion ensued about the num­ber of park­ing spaces and how long this facil­i­ty would be a solu­tion for the rental car com­pa­nies at the Air­port, and more infor­ma­tion was request­ed by the Board to be pre­sent­ed at a lat­er meeting.

Mr. McClel­lan also dis­cussed the clear­ing of the trees at the area to the north of the Ter­mi­nal Area and a poten­tial access route to the location.

Bay EDA Update (Infor­ma­tion Only):

Mr. Kyle Shoots updat­ed the Board on a recent­ly attend­ed trade show in Atlanta for the

Main­te­nance, Repair and Over­haul Amer­i­c­as, where the EDA met with than 30 com­pa­nies. There’s a sig­nif­i­cant amount of inter­est in our area. Mr. Shoots also dis­cussed Projects Spin­ner, Casper, Horace, Opal, Amadeus, Express and Harmony.

The Moore Agency Update (Infor­ma­tion Only):

Ms. Katie Spill­man gave updates on activ­i­ty in the month of March to the Board. She stat­ed that the Google page search is work­ing real­ly well, with 80,000 ses­sions in March. The ​“Fly my Air­port” tool con­tin­ues to show val­ue with 10,831 visits.

Next, Ms. Spill­man updat­ed the Board on media high­lights. There will be three new 15-sec­ond radio scripts for NPR to air this sum­mer. The spots will focus on the Austin and New York City non­stop flights and infor­ma­tion about the ​“Fly My Air­port” tool.

Ms. Spill­man con­clud­ed her report by dis­cussing the sig­nif­i­cant mile­stone ofECP’s cel­e­bra­tion of 15 years of oper­a­tion and the devel­op­ment of a 15^th anniver­sary logo.

Exec­u­tive Direc­tor Report:

Mr. McClel­lan updat­ed the Board regard­ing an upcom­ing trip to Wash­ing­ton to con­tin­ue to put

ECP in the spot­light for fund­ing for the Ter­mi­nal Expan­sion Project. He also dis­cussed the ​“real ID” require­ment and remind­ed every­one to ensure their dri­ver’s license has the star on it by May 7^th. Last­ly, Mr. McClel­lan reit­er­at­ed the 15^th anniver­sary logo being approved yes­ter­day and not­ed that a cel­e­bra­tion of the anniver­sary will be planned for next month.

There were no addi­tion­al pub­lic comments.

Next meet­ing sched­uled: Board Meet­ing: June 25, 2025 — 9:00 a.m.

The meet­ing was adjourned at approx­i­mate­ly 10:21 a.m.