MEET­ING MINUTES

PANA­MA CITY – BAY COUN­TY AIR­PORT AND INDUS­TRI­AL DISTRICT

Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:00 a.m., April 21, 2021 by Chair Glen McDonald. 

The Invo­ca­tion was giv­en by Vice Chair Hol­ly Melzer.

The Pledge of Alle­giance was led by Mr. James Johnson.

The Exec­u­tive Sec­re­tary called the roll and indi­cat­ed all the Board mem­bers were present in per­son with the excep­tion of Mr. Jay Tusa who request­ed to attend via Zoom.

Chair McDon­ald asked Air­port Author­i­ty Attor­ney Nick Ben­i­nate to explain the State of Flori­da Statute regard­ing remote par­tic­i­pa­tion of Board mem­bers. Attor­ney Ben­i­nate explained that if there is a phys­i­cal quo­rum of the remain­ing Board mem­bers, and there is an extra­or­di­nary cir­cum­stance of why the Board mem­ber call­ing is absent, then the Board mem­ber call­ing into the meet­ing would be allowed to par­tic­i­pate remote­ly. Mr. Tusa report­ed that he was unable to attend in per­son due to a busi­ness sched­ul­ing con­flict, and Attor­ney Ben­i­nate clar­i­fied that a busi­ness sched­ul­ing con­flict was not con­sid­ered an extra­or­di­nary cir­cum­stance, and Chair McDon­ald asked Mr. Tusa to lis­ten to the meet­ing, but not participate.

Chair McDon­ald asked if there were any Items on the Amend­ed Agen­da, includ­ing the Con­sent Agen­da, that any Board mem­ber would like to move, and if not, to make a motion to accept the Amend­ed Agenda.

Mr. Del Lee made a motion to accept the agen­da, and Vice Chair Melz­er sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Reports:

Mr. Park­er McClel­lan pre­sent­ed the Activ­i­ty Reports.

Mrs. Dar­lene Gor­don pre­sent­ed the Finan­cial Reports.

Con­sent Agenda:

  1. Board Meet­ing Min­utes – March 24, 2021
  3. This Item pro­vid­ed for Board approval of the March 24, 2021 Board Meet­ing Minutes.
  5. Spe­cial Board Work­shop Min­utes – March 26, 2021
  7. This Item pro­vid­ed for Board approval of the March 26, 2021 Spe­cial Board Work­shop Minutes.
  1. Accept Pro­pos­al from Aero­Cloud Sys­tems, Inc. for Intel­li­gent Air­port Man­age­ment Sys­tem

This item pro­vid­ed for Board approval to accept a pro­pos­al from Aero­Cloud, Inc. for the addi­tion of the Resource Man­age­ment Sys­tem (RMS) and Future Plan­ning Mod­ule to the Inte­grat­ed Air­port Man­age­ment Sys­tem (IAM) and to extend the orig­i­nal con­tract term.

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Aero­Cloud, Inc. has devel­oped a small air­port man­age­ment sys­tem. The sys­tem cre­ates a cen­tral, com­put­er­ized stor­age loca­tion for oper­a­tional data and oth­er infor­ma­tion reg­u­lar­ly used by Air­port Staff. In Decem­ber of 2018, the Air­port became a Devel­op­ment Part­ner pro­vid­ing sub­ject mat­ter exper­tise (SME) for sys­tem devel­op­ment and future modules.

As the Air­port has con­tin­ued to grow and recov­er from the pan­dem­ic, it has become clear that our gate uti­liza­tion process needs improve­ment. On sev­er­al occa­sions, we have had to move air­craft away from gates to accom­mo­date flight activ­i­ty, and then return the air­craft back to gates for boarding. 

The RMS/​Future Plan­ning Mod­ule will allow Staff to view dai­ly and future gate activ­i­ty, which will facil­i­tate max­i­mized gate uti­liza­tion. This mod­ule will also be used to sched­ule main­te­nance and oth­er activ­i­ties of our Gates and Pas­sen­ger Board­ing Bridges (PBB). The sys­tem will allow the Staff to see times that there is gate avail­abil­i­ty, there­fore allow­ing facil­i­ty uti­liza­tion at its fullest potential. 

Staff has coor­di­nat­ed with legal coun­sel, and this change to the exist­ing agree­ment is with­in air­port pur­chas­ing guide­lines and will be added as Amend­ment #1.

The cur­rent­ly approved cost of the Intel­li­gent Air­port Man­age­ment Sys­tem and the Lease Man­age­ment Sys­tem is $29,100 per year for a 3‑year peri­od, with the option to extend the term for an addi­tion­al 2 years with a 2.5% price increase. Addi­tion­al­ly, for any future mod­ules in which the Air­port assists as a devel­op­ment part­ner, the Air­port will receive a devel­op­ment part­ner incentive.

Fund­ing is avail­able in the FY21 Oper­a­tions and Cap­i­tal Improve­ment Bud­get, and future costs will be includ­ed in sub­se­quent Bud­gets. The addi­tion of the RMS/​Future Plan­ning tool will add $8,922 for FY21, and the total cost for all mod­ules for the fol­low­ing 3 years will be $39,987 annu­al­ly. The Amend­ment will include a new 3‑year term with 2 one-year options, with a CPI adjust­ment allowable.

Staff rec­om­mend­ed the accep­tance of the pro­pos­al for the Resource Man­age­ment Sys­tem and Future Plan­ning Mod­ule to the Intel­li­gent Air­port Man­age­ment and Lease Man­age­ment Sys­tem and approval of the con­tin­u­a­tion of the devel­op­ment part­ner­ship with Aero­Cloud Sys­tems, Inc. 

Mr. James John­son made a motion to approve the Con­sent Agen­da, and Vice Chair Melz­er sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Busi­ness Items:

  1. Accept Engi­neer­ing Con­sult­ing Ser­vices – Selec­tion Com­mit­tee Recommendation

This item pro­vid­ed for Board approval of the rec­om­men­da­tion from the Engi­neer­ing Con­sult­ing Ser­vices Selec­tion Com­mit­tee for award of a con­tract to pro­vide con­tin­u­ing engi­neer­ing ser­vices for the Airport.

A Request for Qual­i­fi­ca­tions was issued in Novem­ber 2020 for the pur­pose of select­ing a firm to pro­vide engi­neer­ing ser­vices. At the reg­u­lar­ly sched­uled Board Meet­ing Jan­u­ary 27, 2021, it was deter­mined to re-adver­tise the Request for Qual­i­fi­ca­tions based on the lack of response as well as ques­tions involv­ing the DBE Pro­gram. In Feb­ru­ary 2021, the Request for Qual­i­fi­ca­tions was re-released with a due date of April 6, 2021.

The Board appoint­ed an Engi­neer­ing Con­sult­ing Selec­tion Com­mit­tee to review the sub­mit­tals received and present a rec­om­men­da­tion to the Board of the suc­cess­ful firm. The Selec­tion Com­mit­tee was com­prised of Board Mem­ber Del Lee, and Staff mem­bers Park­er McClel­lan, Richard McConnell, and Dar­lene Gordon.

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As a result of the Request for Qual­i­fi­ca­tions, the Air­port received 4 respon­sive sub­mit­tals from CBRE, CPH, GRAEF and ZHA. The Selec­tion Com­mit­tee and Nick Ben­i­nate (Legal Coun­sel) met in per­son and with Zoom par­tic­i­pa­tion as an option for any­one inter­est­ed in the Selec­tion Com­mit­tee on April 9, 2021 at 9:00 a.m. at the Airport.

The Selec­tion Com­mit­tee mem­bers were pro­vid­ed a copy of each firm’s sub­mit­tal for eval­u­a­tion and com­ment. Eval­u­a­tion cri­te­ria includ­ed dis­cus­sion of indi­vid­ual team mem­bers, team over­all expe­ri­ence, pre­vi­ous air­port project expe­ri­ence, cur­rent work­load, DBE involve­ment and oth­er relat­ed items. Each mem­ber was giv­en the oppor­tu­ni­ty to express their thoughts about each submittal. 

Fol­low­ing review and dis­cus­sion by the Selec­tion Com­mit­tee, a motion was made and sec­ond­ed to rank the firms and for­ward a rec­om­men­da­tion to the Air­port Board for con­sid­er­a­tion at the April 21, 2021 Meeting. 

The rank­ings are as fol­lows in descend­ing order:

ZHA

CBRE

GRAEF

CPH

Staff rec­om­mend­ed the Board accept the Selec­tion Com­mit­tee Rec­om­men­da­tions and Rank­ing and to autho­rize Staff to nego­ti­ate with the top ranked firm and return with a con­tract at the May 19, 2021 Air­port Board Meet­ing. There would be no Bud­get impact.

Mr. Lee explained the process to the Board that was tak­en by the Selec­tion Com­mit­tee, and con­firmed that if nego­ti­a­tions fail with the first choice, nego­ti­a­tions will start with the sec­ond choice firm.

Mr. Will Cramer made a motion to accept the Selec­tion Com­mit­tee Rec­om­men­da­tions and Rank­ing and to autho­rize Staff to nego­ti­ate with the top ranked firm and return with a con­tract at the May 19, 2021 Air­port Board Meet­ing. Vice Chair Melz­er sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

  1. Approve ZHA Task Order #50-A2 – Mate­r­i­al Test­ing Services

This item pro­vid­ed for the Board’s approval of Task Order #50-A2 to ZHA as the Airport’s con­tin­u­ing engi­neer­ing con­sul­tant to per­form Pro­fes­sion­al Mate­r­i­al Test­ing Ser­vices in sup­port of the Airport’s Air­craft Park­ing Apron Phase 1 con­struc­tion project at the Airport.

On Jan­u­ary 28, 2021, the Air­port began a project to expand the recent­ly com­plet­ed Pub­lic Tran­sient Air­craft Park­ing Apron. The cur­rent project involves the con­struc­tion of a 210’ x 225’ addi­tion adja­cent to the west side of the cur­rent tran­sient apron.

This Task Order is to pro­vide for Mate­r­i­al Test­ing Ser­vices dur­ing the con­struc­tion of the addi­tion­al air­craft park­ing apron project. 

The not-to-exceed cost of this Task Order is $14,700. Fund­ing is avail­able in the FY 2021 Oper­a­tion and Main­te­nance Bud­get and is reim­bursable through a Pub­lic Trans­porta­tion Grant Agree­ment (PTGA) with the Flori­da Depart­ment of Trans­porta­tion at a ratio of 50/50.

May­or Mark Shel­don made a motion to approve the ZHA Task Order #50-A2 for Mate­r­i­al Testing 

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Ser­vices for the Air­craft Park­ing Apron Phase 1 con­struc­tion project and Mr. John­son sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

  1. Approve Lease Amend­ment 5 – Sheltair Avi­a­tion

This item pro­vid­ed for the Board’s approval of Sheltair Aviation’s Lease Amend­ment 5.

  • In July 2010, Sheltair began pro­vid­ing FBO sup­port ser­vices to gen­er­al avi­a­tion at the Air­port. Since that time, they have built a first-class gen­er­al avi­a­tion ter­mi­nal with sup­port­ing ramp and a Sup­port Ser­vices hangar and asso­ci­at­ed ramp. They have devel­oped a Mas­ter Plan for their leasehold.
  • In opti­mistic view of the growth of the new Air­port, Sheltair exe­cut­ed Amend­ment #1 to the orig­i­nal Lease in August of 2010 request­ing the premis­es be expand­ed to 20.12 acres with the rent com­menc­ing two (2) years fol­low­ing the orig­i­nal lease com­mence­ment date (June 29, 2010).
  • In 2012, Amend­ment #2 was exe­cut­ed, which cre­at­ed Option Parcels, added a small par­cel and there were some admin­is­tra­tive details addressed. 
  • In 2014, Amend­ment #3 was exe­cut­ed, which cre­at­ed an Option Par­cel 3, and mod­i­fied Option Par­cel 2 to remove approx­i­mate­ly 5 acres which was sub­se­quent­ly added to the per­ma­nent leased area and devel­oped into air­craft park­ing ramp.
  • In 2017, Amend­ment #4 was exe­cut­ed, which trans­ferred Option Par­cel 2 to the per­ma­nent­ly leased area, added the heli­copter pad to the per­ma­nent­ly lease area, added Option Par­cel 4 to the lease, stan­dard­ized the Option Par­cel fee, and extend­ed the lease as a result of the addi­tion­al development.
  • We have received a request from Sheltair to mod­i­fy their lease to trans­fer the Option Par­cel 3 to the per­ma­nent­ly leased area and devel­op Amend­ment #5. Sheltair intends to con­struct an addi­tion­al ramp and a hangar on the addi­tion­al area.
  • Amend­ment #5 will incor­po­rate the area includ­ed in Option Par­cel 3 as defined in Amend­ment #4 into the per­ma­nent­ly lease area. This Option Par­cel 3 includes approx­i­mate­ly 4.04 acres, or 175,989 square feet.
  • Exhib­it A of the Amend­ment reflects the esti­mat­ed acreage that will be includ­ed in the amend­ment and a final sur­vey will be attached at the time of exe­cu­tion reflect­ing as built con­di­tions as well as boundaries.
  • The Amend­ment will be effec­tive May 1, 2021. Rent will remain at the Option rate of $0.03 per square foot until the hangar facil­i­ty is com­plet­ed, but not lat­er than July 31, 2021, at which time the rent will be $0.3775 per square foot, which is Sheltair’s cur­rent rental rate.
  • The fis­cal impact of the Amend­ment #5 will increase rev­enues for the FY21 Bud­get by approx­i­mate­ly $5,096.35 per month, with the rental con­tin­u­ing through­out the term of the lease unless fur­ther amended.
  • Staff rec­om­mend­ed that the Amend­ment #5 to Sheltair’s Lease be approved.

May­or Shel­don made a motion to approve Sheltair’s Amend­ment #5 and Mr. Cramer sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

  1. Approve Inter­local Agree­ment – 800 MHz Com­mu­ni­ca­tion System

This item pro­vid­ed for the Board’s approval of the Addi­tion­al Par­ty Agree­ment to the Inter­local Agree­ment with the City of Pana­ma City and the Bay Coun­ty Board of Coun­ty Com­mis­sion­ers for the 

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shared use of an upgrad­ed 800 MHz radio com­mu­ni­ca­tions system. 

  • The Air­port cur­rent­ly has an agree­ment with Bay Coun­ty for the 800 MHz com­mu­ni­ca­tion sys­tem, which
  • allows access to the coun­ty-wide com­mu­ni­ca­tion sys­tem for the use of portable hand­held and vehi­cle radios for first respon­ders. The City of Pana­ma City and the Bay Coun­ty Board of Coun­ty Com­mis­sion­ers are enter­ing a new Inter­local Agree­ment in order to estab­lish terms and con­di­tions gov­ern­ing the shared use of an upgrad­ed 800 MHz sys­tem to replace the cur­rent 1999 sys­tem. The Agree­ment is avail­able for oth­er agen­cies to enter allow­ing a pro­rat­ed cost shar­ing among all entities. 
  • The Air­port facil­i­ty and oper­a­tions require fast, reli­able, pro­tect­ed and clear com­mu­ni­ca­tion amongst its depart­ments and employ­ees. It also needs the abil­i­ty to com­mu­ni­cate with oth­er local agen­cies in the case of an Air­port emer­gency, or to request or pro­vide aid to/​from our mutu­al aid part­ners, includ­ing police, fire and med­ical services.
  • As tech­nol­o­gy has changed, the Coun­ty real­ized that a replace­ment com­mu­ni­ca­tions sys­tem was need­ed. A coun­ty-wide sys­tem upgrade project began in 2016 and will be rolled out in the com­ing months. The new sys­tem will meet state-wide man­dat­ed inter-oper­abil­i­ty guide­lines for first respon­ders, and will allow not only coun­ty-wide com­mu­ni­ca­tions, but also state-wide sin­gle chan­nel com­mu­ni­ca­tions in the event of emergencies.
  • The Air­port staff has reviewed and is rec­om­mend­ing that it becomes an addi­tion­al part­ner with the new Inter­local Agree­ment in order to pro­vide its first respon­ders the man­dat­ed access to the county’s com­mu­ni­ca­tion sys­tem. Every law enforce­ment, fire depart­ment and med­ical agency in Bay Coun­ty will be includ­ed in the county’s system.
  • The Agree­ment will pro­vide for 53 new radios with con­soles and the repro­gram­ming of 18 cur­rent­ly owned radios at ECP, and out­lines its pro­rat­ed share of the infra­struc­ture cost of the new sys­tem, annu­al costs main­te­nance costs for the infra­struc­ture, sub­scriber and radios.
  • The fis­cal impact of the exe­cu­tion of the Agree­ment is an upfront cap­i­tal cost of $401,185 and first-year main­te­nance of $8,520, with the annu­al recur­ring main­te­nance costs of approx­i­mate­ly $19,225 per year. 
  • Staff rec­om­mend­ed the exe­cu­tion of the Addi­tion­al Par­ty Agree­ment of the Inter­local Agree­ment – 800MHz Com­mu­ni­ca­tion Sys­tem between the City of Pana­ma City and the Bay Coun­ty Board of Com­mis­sion­ers and the use of CARES Act funds to pro­vide for the cap­i­tal costs, with main­te­nance cost being fund­ed by the FY 21 and sub­se­quent Oper­at­ing and Cap­i­tal Budgets.

Mr. Cramer made a motion to approve the exe­cu­tion of the Addi­tion­al Par­ty Agree­ment to the Inter­local Agree­ment with the City of Pana­ma City and the Bay Coun­ty Board of Coun­ty Com­mis­sion­ers for the shared use of an upgrad­ed 800 MHz radio com­mu­ni­ca­tions sys­tem and Mr. Lee sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

  1. Accept FAA ACRGP Grant – 3−12−0159−021−2021 for the North­west Flori­da Beach­es Inter­na­tion­al Airport

This item pro­vid­ed for accep­tance of the FAA ACRGP Grant Offer (“CARES II”).

The Coro­n­avirus Response and Relief Sup­ple­men­tal Appro­pri­a­tion Act was signed into law on Decem­ber 27, 2020 and includes near­ly $2 bil­lion in funds to be award­ed as eco­nom­ic relief to eli­gi­ble U.S. air­ports and eli­gi­ble con­ces­sions at those air­ports to pre­vent, pre­pare for, and respond to the COVID-19 pan­dem­ic. The FAA sub­se­quent­ly estab­lished the Air­port Coro­n­avirus Response Grant Pro­gram (“ACRGP”) in order to dis­trib­ute these funds.

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In April, the Air­port applied for the CCR­SA (CARES II) fund­ing in the amount of $3,748,929. Unlike the CARES Act grant, its usage is restrict­ed to cer­tain expen­di­tures. This Grant allows for fund­ing to be uti­lized for oper­a­tional and main­te­nance expens­es direct­ly relat­ed to ECP, debt ser­vice, and oth­er eli­gi­ble costs as defined in the Grant Agree­ment. New air­port devel­op­ment projects not direct­ly relat­ed to com­bat­ing the spread of pathogens and approved by the FAA for such pur­pos­es may not be fund­ed with grant.

The fund­ing will be avail­able for four (4) years and requests for reim­burse­ment will be in accor­dance with FAA estab­lished pro­ce­dures. Bud­get impact for each fis­cal year will be deter­mined based on finan­cial require­ments. Staff rec­om­mend­ed the accep­tance of FAA CCR­SA Grant – 3−12−0159−021−2021 in the amount of $3,748,929 for the North­west Flori­da Beach­es Inter­na­tion­al Airport.

Mr. John­son made a motion to accept the FAA ACRGP Grant – 3−12−0159−021−2021 and Mr. Lee sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

  1. COVID-19 Update

This Item was for infor­ma­tion­al pur­pos­es only and required no for­mal action by the Board.

  1. Autho­riza­tion to Exe­cute Air­line-Air­port Use and Lease Agree­ment Amend­ment 3 with Amer­i­can Air­lines, Inc.

This item pro­vid­ed for the Board’s approval to exe­cute an Amend­ment to the Air­line-Air­port Use and Lease Agree­ment for the addi­tion of Gate 6 and the asso­ci­at­ed Holdroom.

On May 17, 2010, the Air­port entered into an Agree­ment with the pas­sen­ger air car­ri­ers estab­lish­ing an inter­im Sig­na­to­ry Agree­ment to oper­ate at the new air­port and estab­lish rates and charges the air car­ri­ers would pay. These charges were based on the old rates paid at the old air­port. At the Sep­tem­ber 28, 2011 meet­ing the Board approved adjust­ed rates and charges based on the busi­ness mod­el being nego­ti­at­ed with the air car­ri­ers and on March 28, 2012 approved an Air­line-Air­port Use and Lease Agree­ment effec­tive from Octo­ber 1, 2011 through Sep­tem­ber 30, 2015. In Sep­tem­ber 2015, the Board approved a five (5) year Air­line-Air­port Use and Lease Agree­ment effec­tive from Octo­ber 1, 2015 through Sep­tem­ber 30, 2020.

In the Spring of 2018, Amer­i­can Air­lines com­mit­ted to the serve ECP as a Sig­na­to­ry Air­line becom­ing the fourth Sig­na­to­ry Airline. 

Dur­ing the sum­mer of 2020, Amend­ment 2 to their Agree­ment was exe­cut­ed, it was the exten­sion to the exist­ing Agree­ments due to the impacts of COVID-19. 

Ear­li­er this year, Amer­i­can Air­lines met with Staff and request­ed Staff look at the oppor­tu­ni­ty to lease a sec­ond gate at ECP. Staff pre­sent­ed the option of adding Gate 6 to the exist­ing Agree­ment. On April 20, 2021, Amer­i­can offi­cial­ly request­ed the addi­tion of Gate 6 to the Lease Agree­ment begin­ning June 1, 2021. 

Approval of Amend­ment 3 will have a pos­i­tive impact on our FY21 Bud­get, and Staff rec­om­mend­ed that the Board approve the Amend­ment to the Air­line-Air­port Use and Lease Agree­ment with Amer­i­can Air­lines, Inc. and autho­rize the Board Chair­man to exe­cute all asso­ci­at­ed documents.

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Vice Chair Melz­er made a motion to approve the Amend­ment to the Air­line-Air­port Use and Lease 

Agree­ment with Amer­i­can Air­lines, Inc. and Mr. Cramer sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously. 

  1. Approve Change Order #2 – C.W. Roberts Con­tract­ing, Inc. – Air­craft Park­ing Apron, Phase 1

May­or Shel­don made a motion to approve Change Order #2 – C.W. Roberts Con­tract­ing, Inc. – Air­craft Park­ing Apron, Phase 1 and Mr. Lee sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Con­struc­tion Update (infor­ma­tion only):

  1. Air­craft Park­ing Apron Expansion

Mr. Richard McConnell report­ed on the Air­craft Park­ing Apron Expan­sion Project Phase 1: asphalt base with con­crete on top is being poured and expect­ed to be com­plet­ed in a month, pend­ing weather. 

  1. Air­port Entrance Round­about and State Road (SR) 388 Realignment

Mr. McConnell report­ed the Air­port Entrance Round­about por­tion of the SR 388 Project is still on bud­get and on sched­ule; they are prepar­ing the road sur­faces to final grade but there is still an issue with per­mit­ting the bridge over the creek to the west of us – unre­lat­ed to the Air­port por­tion. Mr. McConnell report­ed we will see the new direct traf­fic pat­tern soon that will go around the Round­about work­site allow­ing for them to start grad­ing that area. He added that some excit­ing upcom­ing projects will be hap­pen­ing with regards to some of our Grants. 

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Bay EDA Update:

Bay EDA Pres­i­dent Ms. Bec­ca Hardin report­ed that she has recent­ly vis­it­ed New Jer­sey and Arkansas and peo­ple are being recep­tive to them vis­it­ing their facil­i­ties. Ms. Hardin report­ed that yes­ter­day she had a one-hour phone call with one of the largest avi­a­tion mil­i­tary defense con­trac­tors and talked up ECP for the first ½ hour. 

Ms. Hardin report­ed that next week Chair McDon­ald, Mr. McClel­lan, and she would be attend­ing the MRO Show in Orlan­do, and would be attend­ing 20 meet­ings with ven­dors in two days invit­ing them to vis­it, in addi­tion to see­ing an MRO company’s hangar in Orlan­do, meet­ing with the inter­na­tion­al MRO Project Venus, and also with one of two new avi­a­tion leads, Project Ace (200 jobs, $45M cap­i­tal investment).

Ms. Hardin report­ed that Mr. McClel­lan and she had a con­fer­ence call with Project Gator last week, their engi­neer is still work­ing on fine tun­ing the num­bers, and it is antic­i­pat­ed they will come vis­it the 2nd week of May as they are ready to set a con­struc­tion time­line for the project. 

Ms. Hardin announced the oth­er new avi­a­tion lead – a small­er project – Project Breeze (relo­cat­ing from the Mid­west with 25 jobs and $5M cap­i­tal investment).

Mr. Ben Moor­man, Senior Project Man­ag­er for The St. Joe Com­pa­ny, will be fill­ing for­mer employ­ee Mr. Gar­rett Wright’s posi­tion, and will attend and be intro­duced at the next Board meeting. 

The Moore Agency Update:

Katie Spill­man of The Moore Agency described the ECP Ready Sum­mer Cre­ative Cam­paign Con­cepts (focus­ing on the air­port expe­ri­ence, emo­tion­al impact of trav­el­ing again, des­ti­na­tion spe­cif­ic, and busi­ness trav­el), and the ECP Enhanced Cam­paign Bud­get Con­sid­er­a­tions. After Board dis­cus­sion, Ms. Spill­man was asked to set up a meet­ing with Chair McDon­ald and Pana­ma City Beach Con­ven­tion & Vis­i­tors Bureau/​Bay Coun­ty Tourist Devel­op­ment Council’s Mr. Dan Rowe, and fol­low­ing that meet­ing Mr. McClel­lan can meet with Board Mem­ber Mr. Jay Tusa to fur­ther review the Enhanced Cam­paign con­cepts for rec­om­men­da­tions at the next Board meeting.

Exec­u­tive Direc­tor Report:

Mr. McClel­lan addressed the Board and report­ed on eco­nom­ic devel­op­ment: We applied for two Com­mu­ni­ty Project Grants which will allow for long-term future devel­op­ment (west exten­sion of John­ny Reaver Rd. to prospec­tive loca­tion for Army Nation­al Guard, and along John­ny Reaver Rd. to the west of West Bay Park­way); begin­ning in June, Unit­ed Air­lines will be bring­ing in main­line in addi­tion to region­al jets, Amer­i­can may be con­sid­er­ing sim­i­lar moves, and Delta is up-gaug­ing their entire fleet to A320/​321s from RJs and 717s.

Mr. McClel­lan report­ed that we can work with ZHA to plan some on-the-shelf projects now that we are see­ing the num­bers grow, and if they stay high, we will have plans in place to accom­mo­date the growth; the con­ces­sion in the new Con­course will be open mid-June with a kiosk start­ing the begin­ning of May.

Mr. McClel­lan fin­ished his report by inform­ing the Board that we con­tin­ue to reach out to new air­lines and have been in dis­cus­sions with the cur­rent air­lines on how we can uti­lize tech­nol­o­gy to have less agent/​passenger face-to-face con­tact and auto­mate the process mak­ing ECP the ​“small air­port of the future” tag­ging on to Tyn­dall – the air­lines are recep­tive – by uti­liz­ing tick­et coun­ters smarter, we may not need big­ger tick­et counters. 

21689

Pub­lic Comments:

There were no Pub­lic Comments.

Adjourn­ment:

The meet­ing was adjourned at approx­i­mate­ly 10:13 a.m.

________________________________ ________________________________

Kathy Gilmore, Exec­u­tive Assis­tant Glen McDon­ald, Chair