April 2014 Meeting Minutes

Open­ing:

The Board Meet­ing of the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict was called to order at 9:00 a.m., April 23, 2014 in the Air­port Board Room by Chair­man Pilcher.

The Invo­ca­tion was giv­en by Ms. Pat­ty Mitchell.

The Pledge of Alle­giance was led by Chair­man Pilcher.

The Exec­u­tive Sec­re­tary called the roll and indi­cat­ed that all Board Mem­bers were present except Ms. Dawn Moliterno.

Pre­sen­ta­tion:

Mr. McClel­lan addressed the Board and pro­vid­ed a pre­sen­ta­tion high­light­ing the airport’s accom­plish­ments over the past year. He dis­cussed the sta­tus of cur­rent projects, as well as upcom­ing oppor­tu­ni­ties for the air­port. With regard to spe­cif­ic accom­plish­ments, he dis­cussed the com­ple­tion of the Stormwa­ter Man­age­ment Sys­tem, the Cov­ered Park­ing Project, staff train­ing oppor­tu­ni­ties, and the con­tin­ued enhance­ments for gen­er­al aviation.

Approval of Minutes:

The March 26, 2014 Board Meet­ing Min­utes were approved as distributed.

Reports:

Mr. McClel­lan pre­sent­ed and reviewed the activ­i­ty report. Ms. Hen­der­son pre­sent­ed and reviewed the finan­cial report.

Con­sent Agenda:

a. Approve Amend­ed Pur­chase for Spring Fertilization

This item pro­vides for Board approval for the amend­ed pur­chase and appli­ca­tion of fer­til­iz­er on air­port property.

b. Rat­i­fi­ca­tion of ARFF Emer­gency Vehi­cle Repair

This item pro­vides for Board rat­i­fi­ca­tion for the cost of repairs asso­ci­at­ed with the Air­port Fire Department’s Res­cue 4 emer­gency response vehicle.

Fol­low­ing Board dis­cus­sion, Mr. Math­is made a motion to approve both items on the con­sent agen­da. Mr. Bruett sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Busi­ness Items:

a. Award Bid for Waste Removal Services

This item pro­vides for Board award of a con­tract for waste removal ser­vices at airport.

Staff dis­trib­uted an Invi­ta­tion to Bid for Waste Removal Ser­vices for the North­west Flori­da Beach­es Inter­na­tion­al Air­port. The Dis­trict request­ed pric­ing for the fol­low­ing three options:

Bid Option 1 — Dumpsters

Bid Option 2 – Solar Com­pactor at Terminal

Bid Option 3 – Elec­tric Com­pactor at Terminal

The com­pa­nies that sub­mit­ted bids, and the annu­al costs pro­posed for Year 1 are as follows:

The term of the con­tract would be for three years with the pos­si­bil­i­ty of two addi­tion­al one year options, at the dis­cre­tion of the District.

Fol­low­ing Board dis­cus­sion, Mr. Bruett made a motion to award the con­tract for waste removal ser­vices to Waste Man­age­ment, at an annu­al cost for the first year of $17,349.60 ($1,445.80 per month). Mr. Math­is sec­ond­ed the motion. The vote was tak­en and the motion passed unanimously.

Exec­u­tive Direc­tor Reports:

Mr. McClel­lan rec­og­nized staff with the acknowl­edge­ment of Admin­is­tra­tive Professional’s Day.

Mr. McConnell advised the Board that the air­port had received an award from AAAE in recog­ni­tion of train­ing hours received by air­port staff. Mr. McConnell acknowl­edged Police Chief Bar­bara Mont­gomery, Fire Chief Jer­ry Swearin­gen and Main­te­nance Man­ag­er Jabo Jack­son for their department’s con­tin­ued par­tic­i­pa­tion in ongo­ing train­ing efforts.

Pub­lic Comments:

There were no pub­lic comments.

Adjourn­ment:

The meet­ing was adjourned at approx­i­mate­ly 9:30 a.m.

Pat­ty Mitchell, Exec­u­tive Sec­re­tary John Pilch­er, Chairman