Administrative Clerk - Police Department

CLAS­SI­FI­CA­TION: Admin­is­tra­tive Clerk – Police

DEPART­MENT: Police Department

SUPER­VI­SOR: Deputy Police Chief

EFFEC­TIVE DATE: Octo­ber 1, 2025 

PAY LEV­EL: 101 ($35,349.60 — $63,629.28)

PAY CLAS­SI­FI­CA­TION: Non-exempt

DEF­I­N­I­TION: Admin­is­tra­tive cler­i­cal posi­tion per­form­ing a vari­ety of typ­ing, and asso­ci­at­ed duties for the Police Chief and mem­bers of the Police Depart­ment staff. Serves as pub­lic liai­son for the Police Depart­ment by pro­vid­ing infor­ma­tion and assis­tance to the trav­el­ing pub­lic, air­port ten­ants and con­trac­tors in a friend­ly and cour­te­ous man­ner. Per­forms relat­ed duties as required. 

EXAM­PLES OF DUTIES: Greets vis­i­tors at the Pub­lic Safe­ty Build­ing for the Police and Fire Depart­ments. Main point of con­tact in the air­port secu­ri­ty badge appli­ca­tion process. Makes entries relat­ed to Secu­ri­ty Threat assess­ments, issues air­port secu­ri­ty badges and helps main­tain records and con­ducts audits relat­ed to the air­port badg­ing process to ensure com­pli­ance with fed­er­al reg­u­la­tions. Com­pose effec­tive and accu­rate cor­re­spon­dence for the Police Depart­ment to include badg­ing. Receive calls and pro­vide gen­er­al air­port infor­ma­tion as need­ed. Assists with the main­te­nance of Police Depart­ment records and doc­u­ments. Col­lects fees relat­ed to air­port secu­ri­ty badg­ing process and takes care of rou­tine mat­ters, to include refer­ring oth­er inquires to the appro­pri­ate personnel. 

QUAL­I­FI­CA­TIONS: Above aver­age com­pe­ten­cy in com­mu­ni­ca­tions; good human rela­tion skills; abil­i­ty to exer­cise con­sid­er­able inde­pen­dent judg­ment and ini­tia­tive; strong orga­ni­za­tion­al skills; famil­iar­i­ty with infor­ma­tion pro­cess­ing sys­tems. Grad­u­a­tion from high school or pos­ses­sion of an accept­able equiv­a­len­cy diplo­ma required. Three years of expe­ri­ence in respon­si­ble cler­i­cal capac­i­ty. Police depart­ment expe­ri­ence and knowl­edge of the record keep­ing process asso­ci­at­ed with law enforce­ment agen­cies is pre­ferred. Com­pa­ra­ble training/​experience may be sub­sti­tut­ed for min­i­mum require­ments. Must have a valid Flori­da Driver’s License.

MIS­CEL­LA­NEOUS REQUIRE­MENTS: Must pass pre-employ­ment drug test­ing as well as peri­od­ic test­ing in accor­dance with air­port pol­i­cy; must pass a 10-year, fin­ger­print-based, crim­i­nal his­to­ry records check as required by the Trans­porta­tion Secu­ri­ty Administration.

PHYS­I­CAL DEMANDS: The phys­i­cal demands described here are rep­re­sen­ta­tive of those that must be met by an employ­ee to suc­cess­ful­ly per­form the essen­tial func­tions of this job. Rea­son­able accom­mo­da­tions may be made to enable indi­vid­u­als with dis­abil­i­ties to per­form the essen­tial functions.

SUM­MA­RY:

Occa­sion­al­ly — Lift/​Carry: 20 – 35 — lbs., Push/​Pull: 20−35− lbs., Kneel, Climb, Crawl, Reach above Shoul­der and Reach Out­ward, Drive

Fre­quent­ly — Lift/​Carry: 20 lbs or less., Push/​Pull: 20 lbs or less., Bend, Twist/​Turn, Stand

Con­stant­ly - Hand/​Fine Motor Skills, Walk, Sit, Type/​Keyboard

DIS­CLAIMER:

The exam­ples above are illus­tra­tive and not intend­ed to describe every func­tion which may be per­formed by this job class. The omis­sion of spe­cif­ic duties does not pre­clude man­age­ment from assign­ing spe­cif­ic duties not list­ed, if such duties are a log­i­cal assign­ment to the position.