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The Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict, dba North­west Flori­da Beach­es Inter­na­tion­al Air­port, will accept sealed bids for the pro­vid­ing and instal­la­tion of two (2) replace­ment Com­mer­cial Hot Water Heaters at the North­west Flori­da Beach­es Inter­na­tion­al Air­port until 2:00 p.m. CST, on, Jan­u­ary 142020

Bids may be sub­mit­ted in per­son in the Air­port Admin­is­tra­tive Office at 6300 West Bay Park­way, Box A, Pana­ma City Beach, Flori­da, or via U. S. mail or couri­er ser­vice. Bids must be plain­ly marked,

Com­mer­cial Hot Water Heater Replace­ment – Jan­u­ary 142020” 

Only bids sub­mit­ted on the bid sheet pro­vid­ed with this invi­ta­tion will be con­sid­ered respon­sive. All bids must be received by 2:00 p.m., CST on, Jan­u­ary 14, 2020. When sub­mit­ting writ­ten bids, please sub­mit one (1) orig­i­nal and one (1) copy of all doc­u­ments to the North­west Flori­da Beach­es Inter­na­tion­al Air­port, 6300 West Bay Park­way, Box A, Pana­ma City Beach, Flori­da 32409. Please review all doc­u­ments per­tain­ing to this bid before sub­mit­ting request­ed information.

Bids for the Com­mer­cial Hot Water Heater Replace­ment” will be opened at 2:00 p.m. CST on Jan­u­ary 14, 2020 in the Admin­is­tra­tive Offices of the North­west Flori­da Beach­es Inter­na­tion­al Air­port, locat­ed at 6300 West Bay Park­way, Pana­ma City, FL 32409.

The Air­port reserves the right to reject any one or all bids, or any part of any bid, to waive any infor­mal­i­ty in any bid, and to award a con­tract deemed to be in the best inter­est of the Airport.

North­west Flori­da Beach­es Inter­na­tion­al Airport 

Dar­lene D. Nel­son, CPA

Direc­tor of Finance and Administration

I. Gen­er­al Conditions

  1. The pur­pose of this bid is to estab­lish a firm, fixed price for the turnkey acqui­si­tion and pro­fes­sion­al instal­la­tion of two (2) replace­ment Bipart Slid­ing Auto­mat­ic Doors, in the Airport’s ter­mi­nal build­ing in accor­dance with pur­chas­ing poli­cies of the North­west Flori­da Beach­es Inter­na­tion­al Airport. 
  2. Bids must be received in the Air­port Admin­is­tra­tive Office at 6300 West Bay Park­way, Box A, Pana­ma City Beach, Flori­da, by 2:00 p.m., CST on Jan­u­ary 14, 2020 in order to be con­sid­ered respon­sive. Bids must be plain­ly marked, Com­mer­cial Hot Water Heater Replace­ment – Jan­u­ary 142020”.
  3. The Air­port reserves the right to reject any one or all bids, or any part of any bid, to waive any infor­mal­i­ty in any bid and to award a con­tract deemed to be in the best inter­est of the Airport.
  4. All ques­tions regard­ing this bid shall be in writ­ing and direct­ed to accounting@​pcairport.​com . All ques­tions and respons­es will be made avail­able on the Air­port’s web­site at www​.ifly​beach​es​.com. Ques­tions will be accept­ed until 2:00 p.m. on Jan­u­ary 102020.
  5. Requests to sched­ule a site vis­it to eval­u­ate the scope of work should be direct­ed in writ­ing to accounting@​pcairport.​com. Sight vis­its will be accom­mo­dat­ed Mon­day through Fri­day between the hours of 8:00 a.m. and 4:00 p.m. through Jan­u­ary 132020.
  6. All bids must be valid for a min­i­mum of 60 days after the bid is opened.
  7. The suc­cess­ful bid­der shall war­ran­ty instal­la­tion labor for a peri­od of one year from the date of accep­tance of the work.
  8. The suc­cess­ful bid­der shall sup­ply the Air­port with war­ran­ty infor­ma­tion on the pro­posed equip­ment used for this project.
  9. J. No alter­ations or devi­a­tions involv­ing extra costs will com­mence with­out a duly exe­cut­ed Change Order.
  10. K. The suc­cess­ful bid­der shall be licensed in the State of Flori­da to per­form the type of work request­ed under this Invi­ta­tion to Bid.
  11. L. The suc­cess­ful bid­der will be respon­si­ble for obtain­ing any required per­mits and con­duct­ing an accep­tance inspection.
  12. Work on the project shall be begin imme­di­ate­ly upon issuance of pur­chase order by the Air­port and must be com­plet­ed with­in an agreed upon timeline.
  13. 0. The suc­cess­ful bid­der shall not be liable for any fail­ure of or delay in the per­for­mance of this Agree­ment for the peri­od that such fail­ure or delay is due to caus­es beyond its rea­son­able con­trol, includ­ing but not lim­it­ed to acts of God, war, strikes or any oth­er force majeure event.

II. Scope of Work

The scope of work includes:

  • Removal of exist­ing 36” door and replace with new 48”door of like manufacture.
  • Removal and dis­pos­al of two (2) exist­ing hot water heater units.
  • Turnkey acqui­si­tion and instal­la­tion of two (2) new, 300 gal­lon, com­mer­cial elec­tric hot water heaters locat­ed in the ter­mi­nal build­ing at the North­west Flori­da Beach­es Inter­na­tion­al Air­port. Work and equip­ment pro­vid­ed shall be in accor­dance with the attached Com­mer­cial Hot Water Heater Replace­ment” specification.

Ill. Insur­ance Requirement 

SC2 Insur­ance

The Con­tac­tor shall pro­cure and main­tain the fol­low­ing described insur­ance, except for coverage(s) specif­i­cal­ly waived by Own­er, on poli­cies and with insur­ers accept­able to Own­er. These insur­ance require­ments shall not lim­it the lia­bil­i­ty of Contractor.

The insur­ance coverage(s) and lim­its required of Con­trac­tor under this Invi­ta­tion to Bid are designed to meet the min­i­mum require­ments of Own­er and the Own­er does not rep­re­sent these types or amounts of insur­ance to be suf­fi­cient or ade­quate to pro­tect the Con­trac­tor’s inter­ests or lia­bil­i­ties. Con­trac­tor alone shall be respon­si­ble to the suf­fi­cien­cy of its own insur­ance program.

The Con­trac­tor and the Con­trac­tor’s sub­con­trac­tors and sub-sub­con­trac­tors shall be sole­ly respon­si­ble for all of their prop­er­ty, includ­ing but not lim­it­ed to any mate­ri­als, tem­po­rary facil­i­ties, equip­ment and vehi­cles, and for obtain­ing ade­quate and appro­pri­ate insur­ance cov­er­ing any dam­age or loss to such prop­er­ty. The Con­trac­tor and · the Con­trac­tor’s sub­con­trac­tors and sub-sub­con­trac­tors shall express­ly waive any claim against the Own­er aris­ing out of or relat­ing to any dam­age or loss of such prop­er­ty, even if such dam­age or loss is due to the fault or neglect of the Own­er or any­one for whom the Own­er is respon­si­ble. The Con­trac­tor is oblig­at­ed to include, or cause to be includ­ed, pro­vi­sions sim­i­lar to this para­graph in all of the Con­trac­tor’s sub­con­tracts and its sub­con­trac­tor’s con­tracts with their sub-subcontractors.

The Con­trac­tor’s deductibles/­self-insur­ance reten­tion’s must be dis­closed to Own­er and are sub­ject to Own­er’s approval. The Con­trac­tor is respon­si­ble of the amount of any deductible or self-insured reten­tion. Any deductible or reten­tion applic­a­ble to any claim or loss shall be the respon­si­bil­i­ty of Con­trac­tor and shall not be greater than $25,000, unless oth­er­wise agreed to, in writ­ing, by Owner.

Insur­ance required of the Con­trac­tor or any oth­er insur­ance of the Con­trac­tor shall be con­sid­ered pri­ma­ry, and insur­ance of Own­er shall be con­sid­ered excess, as may be applic­a­ble to claims or loss­es which arise out of or relate to the Work or this Project.

A. Work­ers’ Com­pen­sa­tion and Employ­ers’ Lia­bil­i­ty Insur­ance Cov­er­age: The Con­trac­tor shall pur­chase and main­tain work­ers’ com­pen­sa­tion and employ­ers’ lia­bil­i­ty insur­ance for all employ­ees engaged in the Work, in accor­dance with the laws of the State of Flori­da. Lim­its of cov­er­age shall not be less than:

  • $500,000 Lim­it Each Accident
  • $500,000 Lim­it Dis­ease Aggregate
  • $250,000 Lim­it Dis­ease Each Employee

B. Com­mer­cial Gen­er­al Lia­bil­i­ty Cov­er­age: Con­trac­tor shall pur­chase and main­tain com­mer­cial gen­er­al lia­bil­i­ty insur­ance on a full occur­rence form. Cov­er­age shall include, but not be lim­it­ed to, Premis­es and Oper­a­tions, Per­son­al Injury, Con­trac­tu­al for this Con­tract, Inde­pen­dent Con­trac­tors, Broad Form Prop­er­ty Dam­age, Prod­ucts and Com­plet­ed Oper­a­tion Lia­bil­i­ty Coverage(s) and shall not exclude cov­er­age for the X” (Explo­sion), C” (Col­lapse) and U” (Under­ground) Prop­er­ty Dam­age Lia­bil­i­ty expo­sures. Lim­its of cov­er­age shall not be less than:

  • $ 1,000,000 Com­bined Sin­gle Lim­it Each Occurrence
  • $ 2,000,000 Aggre­gate Limit

Con­trac­tor shall add Own­er as an addi­tion­al insured through the use of Insur­ance Ser­vice Office Endorse­ments No. CG 20.20 .22.85 word­ing or equiv­a­lent, or broad­er, an exe­cut­ed copy of which shall be attached to or incor­po­rat­ed by ref­er­ence on the Cer­tifi­cate of Insur­ance to be pro­vid­ed by Con­trac­tor pur­suant to the require­ments of the Project Documents.

C. Busi­ness Auto­mo­bile Lia­bil­i­ty Cov­er­age: The Con­trac­tor shall pur­chase and main­tain Busi­ness Auto­mo­bile Lia­bil­i­ty Insur­ance as to own­er­ship, main­te­nance, use, load­ing and unload­ing of all of Con­trac­tor’s owned, non-owned, leased, rent­ed or hired vehi­cles with lim­its not less than:

  • $1,000,000 Com­bined Sin­gle Lim­it Each Accident

D. Excess or Umbrel­la Lia­bil­i­ty Cov­er­age: Con­trac­tor shall pur­chase and main­tain Excess Umbrel­la Lia­bil­i­ty Insur­ance or Excess Lia­bil­i­ty Insur­ance on a full occur­rence form pro­vid­ing the same con­tin­u­ous coverage(s) as required for the under­ly­ing Com­mer­cial Gen­er­al, Busi­ness Auto­mo­bile and Employ­ers’ Lia­bil­i­ty Coverage(s) with no gaps in con­ti­nu­ity of coverage(s) or lim­its with Own­er added by endorse­ment to the pol­i­cy as an addi­tion­al insured in the same man­ner as is required under the pri­ma­ry poli­cies, and shall not be less than:

  • $4,000,000 Each Occurrence/​Accident



BUSI­NESS NAME ____________________________________________________________________________________

MAIL­ING ADDRESS ______________________________________________________________________________

CON­TACT NAME __________________________________________ PHONE ___________________________________

EMAIL ___________________________________________________________________________________________

BASE BID (Door Replace­ment Work Item) ____________________

BASE BID (Hot Water Heater Removal and Replace­ment) _____________________

TOTAL BASE BID (Includes both base bid work items) _____________________ 

PLEASE INCLUDE THE FOLLOWING:

  1. Detailed price sheet bro­ken down for installation
  2. Excep­tions sheet (if excep­tions taken)
  3. Copy of Warranty

I agree to pro­vide the above items at the prices indi­cat­ed, meet­ing all spec­i­fi­ca­tions unless excep­tions are noted.

By: _______________________________________

Print­ed Name

Sig­na­ture: _________________________________

Title: ______________________________________

Date: _____________________________________

Com­mer­cial Hot Water Heater Replacement”

Spec­i­fi­ca­tion

Remove exist­ing 36” door. Fur­nish and install new, 48” door. Remove two (2) exist­ing hot water heater units. Install two (2) new, hot water heaters per project scope of work.

Water Heater/​Entrance Door Instal­la­tion Specification

  • Remove all affect­ed elec­tri­cal and fire alarm devices and cir­cuits from the area of the North entrance door in order to facil­i­tate removal of exist­ing door and replace­ment with a new, wider door. 
  • Remove exist­ing 36-inch North entrance door and replace with 48-inch door of like manufacture.
  • Dis­con­nect or remove pow­er fees from each exist­ing water heater to facil­i­tate removal of both exist­ing water heaters to be replaced.
  • Dis­con­nect or remove domes­tic water and drain pip­ing from each exist­ing water heaters to facil­i­tate removal of both exist­ing water heaters to be replaced.
  • Remove and dis­pose of two exist­ing water heaters.
  • Remove and replace exist­ing met­al drain pan under both water heaters.
  • Replace/​install two, new water heaters in exist­ing water heater locations.
  • Recon­nect all required drains and domes­tic water piping.
  • Recon­nect exist­ing pow­er wiring with the addi­tion of new elec­tri­cal safe­ty dis­con­nect switch to be locat­ed adja­cent to each new water heater.
  • Rein­stall and recon­nect all elec­tri­cal and alarm cir­cuits and devices around new­ly installed North entrance door as required.
  • The intent of this Invi­ta­tion to Bid” and Com­mer­cial Hot Water Heater Replace­ment” spec­i­fi­ca­tion is not to pre­clude man­u­fac­tur­er of such spec­i­fied mate­ri­als or equip­ment from propos­ing or bid­ding engi­neered, man­u­fac­tured, and adver­tised as stan­dard base equip­ment so long as the gen­er­al oper­a­tional intent of the Invi­ta­tion to Bid and Spec­i­fi­ca­tion are met. Pre-engi­neered, man­u­fac­tured, stan­dards are gen­er­al­ly acceptable.

Mate­r­i­al Specification

  • Replace­ment Water Heaters shall be AO Smith DVE 300, ASME Rat­ed, 480-Volt/3ph, 109 Amps, with six (6), 15KW ele­ments for a total of 90,000 Watts input”. Use of this par­tic­u­lar equip­ment is rec­om­mend­ed due to exist­ing space and dimen­sion requirements.
  • All water and drain pip­ing mate­r­i­al shall be cop­per to match existing.
  • All reworked elec­tri­cal and con­trol wiring and devices shall match exist­ing wiring meth­ods and in addi­tion shall meet the cur­rent edi­tion of NEC.
  • Drain pans shall be con­struct­ed of Gal­va­nized Steel, min­i­mum 20-Gauge and shall be prop­er­ly con­nect­ed to a drain outlet.

Gen­er­al

  • Con­trac­tor will pro­vide all labor, super­vi­sion, mate­ri­als, tools, safe­ty equip­ment and prod­uct to per­form job. 
  • Con­trac­tor will com­ply with all safe­ty and work­ing per­mit instruc­tions from the Airport.
  • Con­trac­tor will clean and remove all job relat­ed debris.
  • Con­trac­tor to field ver­i­fy all door/​project dimen­sions pri­or to instal­la­tion of door and water heaters.

WAR­RAN­TY:

  • New 48” door and water heater equip­ment pro­vid­ed under this request for bid will be war­rant­ed as per manufacturer’s stan­dard warranty.
  • Labor war­ran­ty will 12 months from date of installation