INVI­TA­TION TO BID

WASTE REMOVAL SERVICES

The Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict is accept­ing sealed bids from qual­i­fied firms to pro­vide waste removal ser­vices for the North­west Flori­da Beach­es Inter­na­tion­al Air­port ter­mi­nal build­ing, locat­ed at 6300 West Bay Park­way, Pana­ma City Beach, Flori­da 32409, and sup­port facil­i­ties locat­ed on air­port prop­er­ty. Bids must be sub­mit­ted no lat­er than 2 p.m., (CDT) on May 16, 2023. 

GEN­ER­AL REQUIREMENTS

The fol­low­ing size dump­sters and sched­uled pick­up ser­vices will be required:

Base Bid:

Ter­mi­nal Build­ing Com­pactor As needed

Rental Car Ser­vice Facil­i­ty 2 6‑yard con­tain­ers 1x per week service

Main­te­nance Build­ing 1 6‑yard con­tain­er 1x per week service

Dump­ster col­or, shape, and mark­ing are sub­ject to approval by District.

INSUR­ANCE REQUIREMENTS

Com­mer­cial Gen­er­al Lia­bil­i­ty — $1 mil­lion each occur­rence for bod­i­ly injury and/​or prop­er­ty dam­age, with a $2 mil­lion annu­al aggre­gate, to include prod­ucts and com­plet­ed oper­a­tions; $1 mil­lion per­son­al injury coverage

Busi­ness Auto — $1 mil­lion com­bined sin­gle lim­it each acci­dent, with no annu­al aggre­gate, for all owned, non-owned or hired vehi­cles; Flori­da Per­son­al Injury Pro­tec­tion as required by state statute

Flori­da Workmen’s Com­pen­sa­tion – Cov­er­age for Employer’s Lia­bil­i­ty with at least min­i­mum statu­to­ry limits

Employ­ers Lia­bil­i­ty Insur­ance – Min­i­mum of $100,000 each acci­dent for any employee

Proof of insur­ance as required must be pro­vid­ed to the Dis­trict before ser­vices com­mence. The Dis­trict shall be added as an ​“addi­tion­al insured” on all poli­cies with respect to the ser­vices pro­vid­ed under this con­tract. Cer­tifi­cates shall be addressed to the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict, 6300 West Bay Park­way, Box A, Pana­ma City, FL 32409.

No pay­ments will be made until cur­rent cer­tifi­cates of insur­ance have been received and approved by the Dis­trict. If the insur­ance expires or is can­celed dur­ing the term of the con­tract, ser­vices and relat­ed pay­ments will be suspended.

INDEM­NI­FI­CA­TION

The Con­trac­tor will pro­tect, defend and indem­ni­fy the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict, its offi­cers, agents, ser­vants, vol­un­teers and employ­ees from any and all lia­bil­i­ties, claims, liens, fines, demands and costs, includ­ing legal fees, of what­so­ev­er kind and nature which may result in injury or death to any per­sons, includ­ing the Contractor’s own employ­ees, and for loss or dam­age to any prop­er­ty, includ­ing prop­er­ty owned or in the care, cus­tody or con­trol of the Pana­ma City-Bay Coun­ty Air­port & Indus­tri­al Dis­trict in con­nec­tion with or in any way inci­dent to or aris­ing out of the occu­pan­cy, use, ser­vice, oper­a­tions, per­for­mance or non-per­for­mance of work in con­nec­tion with this con­tract result­ing in whole or in part from neg­li­gent acts or omis­sions of Con­trac­tor, any sub-con­trac­tor, or any employ­ee, agent or rep­re­sen­ta­tive of the Con­trac­tor or any sub-contractor.

COM­PLI­ANCE WITH LAWS AND REGULATIONS

The Con­trac­tor will com­ply with all fed­er­al, state and local reg­u­la­tions, includ­ing but not lim­it­ed to all applic­a­ble OSHA require­ments and the Amer­i­cans with Dis­abil­i­ties Act.

EQUAL EMPLOY­MENT OPPORTUNITY

The Con­trac­tor will not dis­crim­i­nate against any employ­ee or appli­cant for employ­ment because of race, creed, col­or, sex, sex­u­al ori­en­ta­tion, nation­al ori­gin, phys­i­cal hand­i­cap, age, height, mar­i­tal sta­tus, vet­er­an sta­tus, reli­gion or polit­i­cal belief (except as it relates to a bona fide occu­pa­tion­al qual­i­fi­ca­tion rea­son­ably nec­es­sary to the nor­mal oper­a­tion of the business).

The Con­trac­tor will take affir­ma­tive action to elim­i­nate dis­crim­i­na­tion based on sex, race or a hand­i­cap in the hir­ing of appli­cant and the treat­ment of employ­ees. Dis­ad­van­taged Busi­ness Enter­prise par­tic­i­pa­tion is encouraged.

ASSIGNS AND SUCCESSORS

This con­tract will be bind­ing on the Dis­trict and the Con­trac­tor, their suc­ces­sors and assigns. Nei­ther the Dis­trict nor the Con­trac­tor will assign or trans­fer its inter­est in this con­tract with­out the writ­ten con­sent of the other.

TER­MI­NA­TION OF CONTRACT

Ter­mi­na­tion with­out cause — either par­ty may ter­mi­nate the con­tract by giv­ing six­ty (60) days writ­ten notice to the oth­er party.

TERM

The Term of the con­tract will be for three (3) years with the pos­si­bil­i­ty of two (2) addi­tion­al one-year options, at the option of the District.

The con­tract will begin on June 1, 2023 and end on May 31, 2026.

PER­SON­NEL

The Con­trac­tor will pro­vide the required ser­vices and will not sub­con­tract or assign the ser­vices with­out the District’s writ­ten approval.

The Con­trac­tor may not hire any Dis­trict employ­ee for any of the required services.

PRO­POS­AL TERMS

Please pro­vide all ques­tions regard­ing this bid in writ­ing to the Dis­trict by e‑mail (accounting@​pcairport.​com) no lat­er than 2 p.m. (CDT) on May 10, 2023. All ques­tions and respons­es will be post­ed to the web­site (www​.ifly​beach​es​.com) by May 12, 2023. It will be the respon­si­bil­i­ty of bid­ders to check the web­site for any updat­ed information.

Sealed bids must be deliv­ered to the Admin­is­tra­tive Offices of the North­west Flori­da Beach­es Inter­na­tion­al Air­port, 6300 West Bay Park­way, Box A, Pana­ma City, Flori­da 32409. Bids must be received by 2 p.m. (CDT) on May 16, 2023. 

Please pro­vide three (3) copies of the bid in a sealed pack­age clear­ly and promi­nent­ly labeled: 

Bid for Waste Removal Ser­vices-May 16, 2023

Bids will be opened on May 16, 2023 at 2 p.m. (CDT) in the Admin­is­tra­tive Offices, upstairs in the North­west Flori­da Beach­es Inter­na­tion­al Airport.

There is no express or implied oblig­a­tion for the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict to reim­burse respond­ing firms for any expens­es incurred in prepar­ing pro­pos­als in response to this request.

The Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict reserves the right to reject any or all bids, to waive or not waive any irreg­u­lar­i­ties or infor­mal­i­ties in any bid or in the bid pro­ce­dures, and to accept or reject any item or com­bi­na­tion of items. 

Bid infor­ma­tion must be pro­vid­ed on the attached Exhib­it A. Sub­mit­tal must include Exhibits A, B and C. 

EXHIB­IT A

Com­pa­ny Name __________________________________________________________

Address ________________________________________________________________

_______________________________________________________________________

Tele­phone Num­ber _______________________________________________________

Fax ____________________________________________________________________

Con­tact Per­son ___________________________________________________________

Autho­rized Rep­re­sen­ta­tive __________________________________________________

Signature

__________________________________________________

Print­ed Name

__________________________________________________

Title

By sign­ing above, autho­rized rep­re­sen­ta­tive war­rants to Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict that prices quot­ed below are good for 60 days after the bid date.

Month­ly Cost by Area for each year includ­ing the option years:

(Costs to be inclu­sive of all fees and charges to per­form ser­vices under this Invi­ta­tion to Bid)

Base Bid:

Ter­mi­nal Area –Com­pactor, ser­vice as need­ed _______________________________________

Rental Car Ser­vice Facil­i­ty – 2 6‑yard con­tain­ers with cast­ers, 1x week­ly ser­vice ___________

Main­te­nance Build­ing – 1 6‑yard con­tain­er, 1x week­ly ser­vice __________________________

Unsched­uled Pick­up Fee (per pick­up) ______________________________________________

OPTION 3 Y1 YR2 YR3 YR4 YR 5

Ter­mi­nal

Rental Car Facility 

Main­te­nance

Unsched­uled Pick­up (per pickup) 

EXHIB­IT B

SWORN STATE­MENT UNDER SEC­TION 287.133(3)(A)

FLORI­DA STATUTES, ON PUB­LIC ENTI­TY CRIMES

THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRES­ENCE OF A NOTARY PUB­LIC OR OTH­ER OFFI­CIAL AUTHO­RIZED TO ADMIN­IS­TER OATHS.

1. This sworn state­ment is sub­mit­ted to the Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al District

by________________________________________________________________ 

(print individual’s name and title) 

for 

__________________________________________________________________

(print name and enti­ty sub­mit­ting sworn statement)

whose busi­ness address is 

__________________________________________________________________

__________________________________________________________________

and (if applic­a­ble) its Fed­er­al Employ­er Iden­ti­fi­ca­tion Num­ber (FEIN) is 

_________________________

(if the enti­ty has no FEIN, include the Social Secu­ri­ty No. of the individual 

sign­ing this sworn statement:

__________________________.) 

2. I under­stand that a ​“pub­lic enti­ty crime” as defined in Sec­tion 287.133(1)(g) of the Flori­da Statutes, means 

a vio­la­tion of any state or fed­er­al law by a per­son with respect to and direct­ly relat­ed to the trans­ac­tion of busi­ness with any pub­lic enti­ty or with an agency or polit­i­cal sub­di­vi­sion of any oth­er state or of the Unit­ed States, includ­ing, but not lim­it­ed to, any bid or con­tract for goods or ser­vices to be pro­vid­ed to any pub­lic enti­ty or an agency or polit­i­cal sub­di­vi­sion of any oth­er state or of the Unit­ed States and involv­ing antitrust, fraud, theft, bribery, col­lu­sion, rack­e­teer­ing, con­spir­a­cy or mate­r­i­al misrepresentation.

3. I under­stand that ​“con­vict­ed” or ​“con­vic­tion” as defined in Para­graph 287.133(1)(b), Flori­da Statutes, means a find­ing of guilt or a con­vic­tion of a pub­lic enti­ty crime, with or with­out an adju­di­ca­tion of guilt, in any fed­er­al or state tri­al court of record relat­ing to charges brought by indict­ment or infor­ma­tion after July 1, 1989, as a result of a jury ver­dict, non-jury tri­al or entry of a plea of guilty or nolo contendere.

4. I under­stand that ​“affil­i­ate” as defined in Para­graph 287.133(1)(a), Flori­da Statures, means

A. A pre­de­ces­sor or suc­ces­sor of a per­son con­vict­ed of a pub­lic enti­ty crime; or

B. An enti­ty under the con­trol of any nat­ur­al per­son who is active in the man­age­ment of the enti­ty and who has been con­vict­ed of a pub­lic enti­ty crime. The term ​“affil­i­ate” includes those offi­cers, direc­tors, exec­u­tives, part­ners, share­hold­ers, employ­ees, mem­bers and agents who are active in the man­age­ment of an affil­i­ate. The own­er­ship by one per­son of shares con­sti­tut­ing a con­trol­ling inter­est in anoth­er per­son, or a pool­ing of equip­ment or income among per­sons when not for fair mar­ket val­ue under an arm’s length agree­ment, shall be a pri­ma facie case that one per­son con­trols anoth­er per­son. A per­son who know­ing­ly enters into a joint ven­ture with a per­son who has been con­vict­ed of a pub­lic enti­ty crime in Flori­da dur­ing the pre­ced­ing 36 months shall be con­sid­ered an affiliate.

5. I under­stand that a ​“per­son” as defined in Para­graph 287.133(1)(e), Flori­da Statutes, means any natural 

per­son or enti­ty orga­nized under the laws of any state or of the Unit­ed States with the legal pow­er to enter

into a bind­ing con­tract and which bids or applies to bid on con­tracts for the pro­vi­sion of goods or ser­vices let by a pub­lic enti­ty, or which oth­er­wise trans­acts or applies to trans­act busi­ness with a pub­lic enti­ty. The term ​“per­son” includes those offi­cers, direc­tors, exec­u­tives, part­ners, share­hold­ers, and employ­ees, mem­bers, and agents who are active in man­age­ment of an entity.

6. Based on infor­ma­tion and belief, the state­ment which I have marked below is true in rela­tion to the entity 

sub­mit­ting this sworn state­ment. (Indi­cate which state­ment applies.)

_​_​_​_​_​Neither the enti­ty sub­mit­ting this sworn state­ment, not any of its offi­cers, direc­tors, exec­u­tives, part­ners, share­hold­ers, employ­ees, mem­bers, or agents who are active in the man­age­ment of the enti­ty, nor any affil­i­ate of the enti­ty has been charged with and con­vict­ed of a pub­lic enti­ty crime sub­se­quent to July 1, 1989.

_​_​_​_​_​The enti­ty sub­mit­ting this sworn state­ment, or one or more of its offi­cers, direc­tors, exec­u­tives, part­ners, share­hold­ers, employ­ees, mem­bers, or agents who are active in the man­age­ment of the enti­ty, or an affil­i­ate of the enti­ty has been charged with and con­vict­ed of a pub­lic enti­ty crime sub­se­quent to July 1, 1989.

_​_​_​_​_​The enti­ty sub­mit­ting this sworn state­ment, or one or more of its offi­cers, direc­tors, exec­u­tives, part­ners, share­hold­ers, employ­ees, mem­bers, or agents who are active in the man­age­ment of the enti­ty, or an affil­i­ate of the enti­ty has been charged with and con­vict­ed of a pub­lic enti­ty crime sub­se­quent to July 1, 1989. How­ev­er, there has been a sub­se­quent pro­ceed­ing before a Hear­ing Offi­cer of the State of Flori­da, Divi­sion of Admin­is­tra­tive Hear­ings and the Final Order entered by the Hear­ing Offi­cer deter­mined that it was not in the pub­lic inter­est to place the sub­mit­ting this sworn state­ment on the con­vict­ed ven­dor list. (Attach a copy of the final order.)

I UNDER­STAND THAT THE SUB­MIS­SION OF THIS FORM TO THE CON­TRACT­ING OFFI­CER FOR THE PUB­LIC ENTI­TY IDEN­TI­FIED IN PARA­GRAPH 1 (ONE) ABOVE IS FOR THAT PUB­LIC ENTI­TY ONLY AND THAT THIS FORM IS VALID THROUGH DECEM­BER 31 OF THE CAL­EN­DAR YEAR IN WHICH IT IS FILED. I ALSO UNDER­STAND THAT I AM REQUIRED TO INFORM THE PUB­LIC ENTI­TY PRI­OR TO ENTER­ING INTO A CON­TRACT IN EXCESS OF THE THRESH­OLD AMOUNT PRO­VID­ED IN SEC­TION 287.107, FLORI­DA STATUTES FOR CAT­E­GO­RY TWO OF ANY CHANGE IN THE INFOR­MA­TION CON­TAINED IN THIS FORM.

________________________________

(sig­na­ture)

________________________________

(date)

STATE OF ________________ COUN­TY OF ____________________

Per­son­al­ly appeared before me, the under­signed author­i­ty, (name of individual 

signing)_________________________________________________________

who, after first being sworn by me, affixed his/​her sig­na­ture in the space pro­vid­ed above on this 

_______ day of ____________________, 2023.

Sub­scribed and sworn to before me this _______________ day of _________________, 2023.

My com­mis­sion expires:

______________________ _________________________________

Notary Public

EXHIB­IT C

NON-COL­LU­SION AFFIDAVIT

State of ___________________________

Coun­ty of __________________________

The under­signed Bid­der or agent, being duly sworn, on oath says that he/​she has not, nor has any oth­er mem­ber, rep­re­sen­ta­tive, or agent of the firm, com­pa­ny, cor­po­ra­tion, or part­ner­ship rep­re­sent­ed by him/​her, entered into any com­bi­na­tion, col­lu­sion or agree­ment with any per­son rel­a­tive to the price to be pro­posed by any­one at such let­ting, nor to pre­vent any per­son from sub­mit­ting a bid, and that this bid is made with­out ref­er­ence to any oth­er bid and with­out any agree­ment, under­stand­ing or com­bi­na­tion with any oth­er per­son in ref­er­ence to such pro­pos­als in any way or man­ner whatever.

_______________________

PRO­POS­ER OR AGENT

For

_______________________

FIRM OR CORPORATION

Sub­scribed and sworn to before me this _____ day of _______ , 2023.

My Com­mis­sion Expires: __________________

_____________________________

_____________________________

- Form must be signed and notarized –