INVI­TA­TION TO BID

The Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict, dba North­west Flori­da Beach­es Inter­na­tion­al Air­port, will accept sealed bids for Build­ing Light LED Con­ver­sion”, at the North­west Flori­da Beach­es Inter­na­tion­al Air­port until 2:00 p.m. CST, on, Decem­ber 152020.

Bids may be sub­mit­ted in per­son in the Air­port Admin­is­tra­tive Office at 6300 West Bay Park­way, Box A, Pana­ma City Beach, Flori­da, or via U. S. mail or couri­er ser­vice. Bids must be plain­ly marked,

Build­ing Light LED Con­ver­sion – Decem­ber 152020” 

Only bids sub­mit­ted on the bid sheet pro­vid­ed with this invi­ta­tion will be con­sid­ered respon­sive. All bids must be received by 2:00 p.m., CST on, Decem­ber 15, 2020. When sub­mit­ting writ­ten bids, please sub­mit one (1) orig­i­nal and one (1) copy of all doc­u­ments to the North­west Flori­da Beach­es Inter­na­tion­al Air­port, 6300 West Bay Park­way, Box A, Pana­ma City Beach, Flori­da 32409. Please review all doc­u­ments per­tain­ing to this bid before sub­mit­ting request­ed information.

Bids for the Build­ing Light LED Con­ver­sion” will be opened at 2:00 p.m. CST on Decem­ber 15, 2020 in the Admin­is­tra­tive Offices of the North­west Flori­da Beach­es Inter­na­tion­al Air­port, locat­ed at 6300 West Bay Park­way, Pana­ma City, FL 32409.

The Air­port reserves the right to reject any one or all bids, or any part of any bid, to waive any infor­mal­i­ty in any bid, and to award a con­tract deemed to be in the best inter­est of the Airport.

North­west Flori­da Beach­es Inter­na­tion­al Air­port Dar­lene D. Nel­son, CPA

Direc­tor of Finance and Administration

Gen­er­al Conditions

  1. The pur­pose of this bid is to estab­lish a firm, fixed price for the acqui­si­tion and deliv­ery of two (2) types of LED wall-pack light fix­tures, total­ing 141 fix­tures, from high pres­sure sodi­um and met­al halide to LED, at the Air­port in accor­dance with pur­chas­ing poli­cies of the North­west Flori­da Beach­es Inter­na­tion­al Airport.
  1. Bids must be received in the Air­port Admin­is­tra­tive Office at 6300 West Bay Park­way, Box A, Pana­ma City Beach, Flori­da, by 2:00 p.m., CST on Decem­ber 15, 2020 in order to be con­sid­ered respon­sive. Bids must be plain­ly marked, Build­ing Light LED Con­ver­sion – Decem­ber 152020”.
  1. The Air­port reserves the right to reject any one or all bids, or any part of any bid, to waive any infor­mal­i­ty in any bid and to award a con­tract deemed to be in the best inter­est of the Airport.
  1. In the event a brand name is spec­i­fied, that brand or an approved equiv­a­lent will be con­sid­ered, unless oth­er­wise not­ed. Brand names, makes, and mod­el num­bers con­tained here­in are for ref­er­ence only in regards to lev­el of qual­i­ty and dura­bil­i­ty the Air­port will accept as a minimum.
  1. All ques­tions regard­ing this bid shall be in writ­ing and direct­ed to accounting@​pcairport.​com . Ques­tions will be accept­ed until 2:00 p.m. CST on Decem­ber 9, 2020. All ques­tions and respons­es will be made avail­able on the Air­port’s web­site at: www​.ifly​beach​es​.com no lat­er than 5 p.m. CST on Decem­ber 112020
  1. All of the work areas includ­ed in this Invi­ta­tion to Bid” are acces­si­ble to the pub­lic. Requests to sched­ule a spe­cial site vis­it, should it be nec­es­sary, to eval­u­ate the scope of work should be direct­ed in writ­ing to accounting@pcairport.com. Sight vis­its can be accom­mo­dat­ed Mon­day through Fri­day between the hours of 8:00 a.m. and 4:00 p.m. through Decem­ber 142020.

All bids must be valid for a min­i­mum of 60 days after the bid is opened.

  1. The suc­cess­ful bid­der shall war­ran­ty Fix­tures pro­vid­ed for a peri­od of one year from the date of deliv­ery to the Airport.
  1. The suc­cess­ful bid­der shall sup­ply the Air­port with war­ran­ty infor­ma­tion on the mate­ri­als used for this project.

No alter­ations or devi­a­tions involv­ing extra costs will com­mence with­out a duly exe­cut­ed Change Order.

The suc­cess­ful bid­der shall be licensed in the State of Flori­da to per­form the type of work request­ed under this Invi­ta­tion to Bid.

  1. All fix­tures and mate­ri­als used shall be man­u­fac­tur­er approved for the type of appli­ca­tion request­ed under this Invi­ta­tion to Bid.
  1. The suc­cess­ful bid­der shall not be liable for any fail­ure of or delay in the per­for­mance of this Agree­ment for the peri­od that such fail­ure or delay is due to caus­es beyond its rea­son­able con­trol, includ­ing but not lim­it­ed to acts of God, war, strikes or any oth­er force majeure event.

Scope of Work

The Street Light LED Con­ver­sion” shall be per­formed in accor­dance with the attached Street Light LED Con­ver­sion” spec­i­fi­ca­tion and shall include all parts and mate­ri­als to com­plete the turnkey installation/​conversion.

Scope of work task items shall include:

  • Item #1. Pro­vide 30W LED Open Face Wall Pack, 120 – 277VAC, 5,000K, min­i­mum 4200 lumens (Brown or Black), to replace exist­ing 100W fix­tures, in the quan­ti­ties pro­vid­ed for with­in this Invi­ta­tion to Bid”. (Loca­tion — T‑Hangar Facil­i­ty, Quan­ti­ty – 60 ea.)
  • Item #2. Pro­vide 30W LED Open Face Wall Pack, 120 – 277VAC, 5,000K, min­i­mum 4200 lumens (Brown or Black), to replace exist­ing 100W fix­tures, in the quan­ti­ties pro­vid­ed for with­in this Invi­ta­tion to Bid”. (Loca­tion — Light­ing Vault, Quan­ti­ty – 10 ea.)
  • Item #3. Pro­vide 80W LED Wall Pack, 120 – 277VAC, 5,000K, min­i­mum 9600 lumens (Brown or Black), to replace exist­ing 300W fix­tures, in the quan­ti­ties pro­vid­ed for with­in this Invi­ta­tion to Bid”. (Loca­tion – Ter­mi­nal Build­ing, Quan­ti­ty – 61 ea.)
  • Item #4. Pro­vide 80W LED Wall Pack, 120 – 277VAC, 5,000K, min­i­mum 9600 lumens (Brown or Black), to replace exist­ing 300W fix­tures, in the quan­ti­ties pro­vid­ed for with­in this Invi­ta­tion to Bid”. (Loca­tion – Chiller/​HVAC Build­ing, Quan­ti­ty – 10 ea.)

Ill. Insur­ance Requirement 

SC2 Insur­ance

If required by the Air­port, the Con­tac­tor shall pro­cure and main­tain the fol­low­ing described insur­ance, except for coverage(s) specif­i­cal­ly waived by Own­er, on poli­cies and with insur­ers accept­able to Own­er. These insur­ance require­ments shall not lim­it the lia­bil­i­ty of Contractor.

The insur­ance coverage(s) and lim­its required of Con­trac­tor under this Invi­ta­tion to Bid are designed to meet the min­i­mum require­ments of Own­er and the Own­er does not rep­re­sent these types or amounts of insur­ance to be suf­fi­cient or ade­quate to pro­tect the Con­trac­tor’s inter­ests or lia­bil­i­ties. Con­trac­tor alone shall be respon­si­ble to the suf­fi­cien­cy of its own insur­ance program.

The Con­trac­tor and the Con­trac­tor’s sub­con­trac­tors and sub-sub­con­trac­tors shall be sole­ly respon­si­ble for all of their prop­er­ty, includ­ing but not lim­it­ed to any mate­ri­als, tem­po­rary facil­i­ties, equip­ment and vehi­cles, and for obtain­ing ade­quate and appro­pri­ate insur­ance cov­er­ing any dam­age or loss to such prop­er­ty. The Con­trac­tor and · the Con­trac­tor’s sub­con­trac­tors and sub-sub­con­trac­tors shall express­ly waive any claim against the Own­er aris­ing out of or relat­ing to any dam­age or loss of such prop­er­ty, even if such dam­age or loss is due to the fault or neglect of the Own­er or any­one for whom the Own­er is respon­si­ble. The Con­trac­tor is oblig­at­ed to include, or cause to be includ­ed, pro­vi­sions sim­i­lar to this para­graph in all of the Con­trac­tor’s sub­con­tracts and its sub­con­trac­tor’s con­tracts with their sub-subcontractors.

The Con­trac­tor’s deductibles/­self-insur­ance reten­tion’s must be dis­closed to Own­er and are sub­ject to Own­er’s approval. The Con­trac­tor is respon­si­ble of the amount of any deductible or self-insured reten­tion. Any deductible or reten­tion applic­a­ble to any claim or loss shall be the respon­si­bil­i­ty of Con­trac­tor and shall not be greater than $25,000, unless oth­er­wise agreed to, in writ­ing, by Owner.

Insur­ance required of the Con­trac­tor or any oth­er insur­ance of the Con­trac­tor shall be con­sid­ered pri­ma­ry, and insur­ance of Own­er shall be con­sid­ered excess, as may be applic­a­ble to claims or loss­es which arise out of or relate to the Work or this Project.

  1. Work­ers’ Com­pen­sa­tion and Employ­ers’ Lia­bil­i­ty Insur­ance Cov­er­age: The Con­trac­tor shall pur­chase and main­tain work­ers’ com­pen­sa­tion and employ­ers’ lia­bil­i­ty insur­ance for all employ­ees engaged in the Work, in accor­dance with the laws of the State of Flori­da. Lim­its of cov­er­age shall not be less than:

$500,000 Lim­it Each Accident

$500,000 Lim­it Dis­ease Aggregate

$250,000 Lim­it Dis­ease Each Employee

  1. Com­mer­cial Gen­er­al Lia­bil­i­ty Cov­er­age: Con­trac­tor shall pur­chase and main­tain com­mer­cial gen­er­al lia­bil­i­ty insur­ance on a full occur­rence form. Cov­er­age shall include, but not be lim­it­ed to, Premis­es and Oper­a­tions, Per­son­al Injury, Con­trac­tu­al for this Con­tract, Inde­pen­dent Con­trac­tors, Broad Form Prop­er­ty Dam­age, Prod­ucts and Com­plet­ed Oper­a­tion Lia­bil­i­ty Coverage(s) and shall not exclude cov­er­age for the X” (Explo­sion), C” (Col­lapse) and U” (Under­ground) Prop­er­ty Dam­age Lia­bil­i­ty expo­sures. Lim­its of cov­er­age shall not be less than:

$ 1,000,000 Com­bined Sin­gle Lim­it Each Occurrence

$ 2,000,000 Aggre­gate Limit

Con­trac­tor shall add Own­er as an addi­tion­al insured through the use of Insur­ance Ser­vice Office Endorse­ments No. CG 20.20 .22.85 word­ing or equiv­a­lent, or broad­er, an exe­cut­ed copy of which shall be attached to or incor­po­rat­ed by ref­er­ence on the Cer­tifi­cate of Insur­ance to be pro­vid­ed by Con­trac­tor pur­suant to the require­ments of the Project Documents.

  1. Busi­ness Auto­mo­bile Lia­bil­i­ty Cov­er­age: The Con­trac­tor shall pur­chase and main­tain Busi­ness Auto­mo­bile Lia­bil­i­ty Insur­ance as to own­er­ship, main­te­nance, use, load­ing and unload­ing of all of Con­trac­tor’s owned, non-owned, leased, rent­ed or hired vehi­cles with lim­its not less than:

$1,000,000 Com­bined Sin­gle Lim­it Each Accident

  1. Excess or Umbrel­la Lia­bil­i­ty Cov­er­age: Con­trac­tor shall pur­chase and main­tain Excess Umbrel­la Lia­bil­i­ty Insur­ance or Excess Lia­bil­i­ty Insur­ance on a full occur­rence form pro­vid­ing the same con­tin­u­ous coverage(s) as required for the under­ly­ing Com­mer­cial Gen­er­al, Busi­ness Auto­mo­bile and Employ­ers’ Lia­bil­i­ty Coverage(s) with no gaps in con­ti­nu­ity of coverage(s) or lim­its with Own­er added by endorse­ment to the pol­i­cy as an addi­tion­al insured in the same man­ner as is required under the pri­ma­ry poli­cies, and shall not be less than:

$4,000,000 Each Occurrence/​Accident

BUSI­NESS NAME ____________________________________________________________________________________

MAIL­ING ADDRESS ______________________________________________________________________________

CON­TACT NAME __________________________________________ PHONE ___________________________________

EMAIL ___________________________________________________________________________________________

The Bid­der here­by agrees to deliv­er ser­vices required to com­plete the scope of work per this Invi­ta­tion to Bid for the prices shown below:

Fix­ture Type

Unit Price per Item Fixture

Total Item Fix­ture Price

Base Bid

Item #1 Fix­ture (60 Each)

Base Bid

Item #2 Fix­ture (10 Each)

Base Bid

Item #3 Fix­ture (61 Each)

Base Bid

Item #4 Fix­ture (10 Each)

PLEASE INCLUDE THE FOLLOWING:

  1. Detailed price sheet (if applicable)
  2. Excep­tions sheet (if excep­tions taken)
  3. Product/​LED Fix­ture Brochure/​Literature
  4. ROI State­ment
  5. Copy of Warranty

Bid­der cer­ti­fies as follows:

  1. Bid­der is an estab­lished busi­ness with a min­i­mum of five (5) years of expe­ri­ence in pro­vid­ing ser­vices relat­ed to the per­for­mance of ser­vices out­lined in this Invi­ta­tion to Bid”.
  2. Bid­der is licensed in the State of Flori­da to per­form ser­vices out­lined in this Invi­ta­tion to Bid”.
  1. Bid­der has ade­quate per­son­nel and equip­ment to per­form ser­vices as out­lined in this Invi­ta­tion to Bid” with­in stat­ed timelines.

I agree to pro­vide the above items at the prices indi­cat­ed, meet­ing all spec­i­fi­ca­tions unless excep­tions are noted.

By: _______________________________________

Print­ed Name

Sig­na­ture: _________________________________

Title: ______________________________________

Date: _____________________________________