INVI­TA­TION TO BID

The Pana­ma City-Bay Coun­ty Air­port and Indus­tri­al Dis­trict, dba North­west Flori­da Beach­es Inter­na­tion­al Air­port, will accept sealed bids for Emer­gency Pow­er Upgrade – Air­port Fuel­ing Facil­i­ties”, at the North­west Flori­da Beach­es Inter­na­tion­al Air­port until 2:00 p.m. CST, on, Sep­tem­ber 242019

Bids may be sub­mit­ted in per­son in the Air­port Admin­is­tra­tive Office at 6300 West Bay Park­way, Box A, Pana­ma City Beach, Flori­da, or via U. S. mail or couri­er ser­vice. Bids must be plain­ly marked,

Emer­gency Pow­er Upgrade – Air­port Fuel­ing Facilities”

Only bids sub­mit­ted on the bid sheet pro­vid­ed with this invi­ta­tion will be con­sid­ered respon­sive. All bids must be received by 2:00 p.m., CST on, August 13, 2019. When sub­mit­ting writ­ten bids, please sub­mit one (1) orig­i­nal and one (1) copy of all doc­u­ments to the North­west Flori­da Beach­es Inter­na­tion­al Air­port, 6300 West Bay Park­way, Box A, Pana­ma City Beach, Flori­da 32409. Please review all doc­u­ments per­tain­ing to this bid before sub­mit­ting request­ed information.

Bids for the Emer­gency Pow­er Upgrade – Air­port Fuel­ing Facil­i­ties” will be opened at 2:00 p.m. CST on August 13, 2019 in the Admin­is­tra­tive Offices of the North­west Flori­da Beach­es Inter­na­tion­al Air­port, locat­ed at 6300 West Bay Park­way, Pana­ma City, FL 32409.

The Air­port reserves the right to reject any one or all bids, or any part of any bid, to waive any infor­mal­i­ty in any bid, and to award a con­tract deemed to be in the best inter­est of the Airport.

North­west Flori­da Beach­es Inter­na­tion­al Air­port Dar­lene D. Nel­son, CPA

Direc­tor of Finance and Administration

  1. Gen­er­al Conditions

    1. The pur­pose of this bid is to estab­lish a firm, fixed price for the turnkey acqui­si­tion and instal­la­tion of three sep­a­rate emer­gency pow­er gen­er­a­tors at the air­port in accor­dance with pur­chas­ing poli­cies of the North­west Flori­da Beach­es Inter­na­tion­al Airport.
    2. Bids must be received in the Air­port Admin­is­tra­tive Office at 6300 West Bay Park­way, Box A, Pana­ma City Beach, Flori­da, by 2:00 p.m., CST on August 13, 2019 in order to be con­sid­ered respon­sive. Bids must be plain­ly marked, Emer­gency Pow­er Upgrade – Air­port Fuel­ing Facilities”.
    3. The Air­port reserves the right to reject any one or all bids, or any part of any bid, to waive any infor­mal­i­ty in any bid and to award a con­tract deemed to be in the best inter­est of the Airport.
    4. In the event a brand name is spec­i­fied, that brand or an approved equiv­a­lent will be con­sid­ered, unless oth­er­wise not­ed. Brand names, makes, and mod­el num­bers con­tained here­in are for ref­er­ence only in regards to lev­el of qual­i­ty, per­form ance, and dura­bil­i­ty that the Air­port will accept as a minimum.
    5. All ques­tions regard­ing this bid shall be in writ­ing and direct­ed to accounting@​pcairport.​com . Ques­tions will be accept­ed until 2:00 p.m. CST on Sep­tem­ber 18, 2019. All ques­tions and respons­es will be made avail­able on the Air­port’s web­site at: www​.ifly​beach​es​.com no lat­er than 5 p.m. CST on Sep­tem­ber 202019
    6. Requests to sched­ule site vis­it, to eval­u­ate the scope of work should be direct­ed in writ­ing to accounting@​pcairport.​com. Sight vis­its will be accom­mo­dat­ed Mon­day through Fri­day between the hours of 8:00 a.m. and 4:00 p.m. through Sep­tem­ber 232019.
    7. All bids must be valid for a min­i­mum of 60 days after the bid is opened.
    8. The suc­cess­ful bid­der shall war­ran­ty labor for a peri­od of one year from the date of accep­tance of the work.
    9. The suc­cess­ful bid­der shall sup­ply the Air­port with war­ran­ty infor­ma­tion on the mate­ri­als used for this project.
    10. No alter­ations or devi­a­tions involv­ing extra costs will com­mence with­out a duly exe­cut­ed Change Order.
    11. The suc­cess­ful bid­der shall be licensed in the State of Flori­da to per­form the type of work request­ed under this Invi­ta­tion to Bid.
    12. The suc­cess­ful bid­der will be respon­si­ble for obtain­ing any required per­mits and con­duct­ing an accep­tance inspection.
    13. All fix­tures and mate­ri­als used shall be man­u­fac­tur­er approved for the type of appli­ca­tion request­ed under this Invi­ta­tion to Bid.
    14. Upon award of bid work on the project will begin imme­di­ate­ly based on a mutu­al­ly agree­able schedule.
    15. The suc­cess­ful bid­der shall not be liable for any fail­ure of or delay in the per­for­mance of this Agree­ment for the peri­od that such fail­ure or delay is due to caus­es beyond its rea­son­able con­trol, includ­ing but not lim­it­ed to acts of God, war, strikes or any oth­er force majeure event.
  2. Scope of Work

The Emer­gency Pow­er Upgrade – Air­port Fuel­ing Facil­i­ties” shall be per­formed in accor­dance with the attached Emer­gency Pow­er Upgrade – Air­port Fuel­ing Facil­i­ties” spec­i­fi­ca­tion and shall include all parts, mate­ri­als, equip­ment, and labor to com­plete the project turnkey.

Scope of work task items shall include:

  • Pro­vide and install a new diesel gen­er­a­tor sys­tem on a new con­crete foun­da­tion at three (3) loca­tions. Con­crete foun­da­tion to be pro­vid­ed by con­trac­tor con­sis­tent with pow­er gen­er­a­tion equip­ment pro­vid­ed under this Invi­ta­tion to Bid”. (See Spec­i­fi­ca­tion for loca­tion drawing)
  • Pro­vide and install a new out­door rat­ed auto­mat­ic pow­er trans­fer switch at each new diesel gen­er­a­tor sys­tem location.
  • Pro­vide and install all required con­duit and wiring for a com­plete func­tion­ing sys­tem at each new diesel gen­er­a­tor sys­tem location.

Ill. Insur­ance Requirement

SC2 Insur­ance

The Con­trac­tor shall pro­cure and main­tain the fol­low­ing described insur­ance, except for coverage(s) specif­i­cal­ly waived by Own­er, on poli­cies and with insur­ers accept­able to Own­er. These insur­ance require­ments shall not lim­it the lia­bil­i­ty of Contractor.

The insur­ance coverage(s) and lim­its required of Con­trac­tor under this Invi­ta­tion to Bid are designed to meet the min­i­mum require­ments of Own­er and the Own­er does not rep­re­sent these types or amounts of insur­ance to be suf­fi­cient or ade­quate to pro­tect the Con­trac­tor’s inter­ests or lia­bil­i­ties. Con­trac­tor alone shall be respon­si­ble to the suf­fi­cien­cy of its own insur­ance program.

The Con­trac­tor and the Con­trac­tor’s sub­con­trac­tors and sub-sub­con­trac­tors shall be sole­ly respon­si­ble for all of their prop­er­ty, includ­ing but not lim­it­ed to any mate­ri­als, tem­po­rary facil­i­ties, equip­ment and vehi­cles, and for obtain­ing ade­quate and appro­pri­ate insur­ance cov­er­ing any dam­age or loss to such prop­er­ty. The Con­trac­tor and · the Con­trac­tor’s sub­con­trac­tors and sub-sub­con­trac­tors shall express­ly waive any claim against the Own­er aris­ing out of or relat­ing to any dam­age or loss of such prop­er­ty, even if such dam­age or loss is due to the fault or neglect of the Own­er or any­one for whom the Own­er is respon­si­ble. The Con­trac­tor is oblig­at­ed to include, or cause to be includ­ed, pro­vi­sions sim­i­lar to this para­graph in all of the Con­trac­tor’s sub­con­tracts and its sub­con­trac­tor’s con­tracts with their sub-subcontractors.

The Con­trac­tor’s deductibles/­self-insur­ance reten­tion’s must be dis­closed to Own­er and are sub­ject to Own­er’s approval. The Con­trac­tor is respon­si­ble of the amount of any deductible or self-insured reten­tion. Any deductible or reten­tion applic­a­ble to any claim or loss shall be the respon­si­bil­i­ty of Con­trac­tor and shall not be greater than $25,000, unless oth­er­wise agreed to, in writ­ing, by Owner.

Insur­ance required of the Con­trac­tor or any oth­er insur­ance of the Con­trac­tor shall be con­sid­ered pri­ma­ry, and insur­ance of Own­er shall be con­sid­ered excess, as may be applic­a­ble to claims or loss­es which arise out of or relate to the Work or this Project.

  1. Work­ers’ Com­pen­sa­tion and Employ­ers’ Lia­bil­i­ty Insur­ance Cov­er­age: The Con­trac­tor shall pur­chase and main­tain work­ers’ com­pen­sa­tion and employ­ers’ lia­bil­i­ty insur­ance for all employ­ees engaged in the Work, in accor­dance with the laws of the State of Flori­da. Lim­its of cov­er­age shall not be less than:
    1. $500,000 Lim­it Each Accident
    2. $500,000 Lim­it Dis­ease Aggregate
    3. $250,000 Lim­it Dis­ease Each Employee
  2. Com­mer­cial Gen­er­al Lia­bil­i­ty Cov­er­age: Con­trac­tor shall pur­chase and main­tain com­mer­cial gen­er­al lia­bil­i­ty insur­ance on a full occur­rence form. Cov­er­age shall include, but not be lim­it­ed to, Premis­es and Oper­a­tions, Per­son­al Injury, Con­trac­tu­al for this Con­tract, Inde­pen­dent Con­trac­tors, Broad Form Prop­er­ty Dam­age, Prod­ucts and Com­plet­ed Oper­a­tion Lia­bil­i­ty Coverage(s) and shall not exclude cov­er­age for the X” (Explo­sion), C” (Col­lapse) and U” (Under­ground) Prop­er­ty Dam­age Lia­bil­i­ty expo­sures. Lim­its of cov­er­age shall not be less than:
    1. $1,000,000 Com­bined Sin­gle Lim­it Each Occurrence
    2. $2,000,000 Aggre­gate Limit

Con­trac­tor shall add Own­er as an addi­tion­al insured through the use of Insur­ance Ser­vice Office Endorse­ments No. CG 20.20 .22.85 word­ing or equiv­a­lent, or broad­er, an exe­cut­ed copy of which shall be attached to or incor­po­rat­ed by ref­er­ence on the Cer­tifi­cate of Insur­ance to be pro­vid­ed by Con­trac­tor pur­suant to the require­ments of the Project Documents.

3. Busi­ness Auto­mo­bile Lia­bil­i­ty Cov­er­age: The Con­trac­tor shall pur­chase and main­tain Busi­ness Auto­mo­bile Lia­bil­i­ty Insur­ance as to own­er­ship, main­te­nance, use, load­ing and unload­ing of all of Con­trac­tor’s owned, non-owned, leased, rent­ed or hired vehi­cles with lim­its not less than:

  • $1,000,000 Com­bined Sin­gle Lim­it Each Accident

4. Excess or Umbrel­la Lia­bil­i­ty Cov­er­age: Con­trac­tor shall pur­chase and main­tain Excess Umbrel­la Lia­bil­i­ty Insur­ance or Excess Lia­bil­i­ty Insur­ance on a full occur­rence form pro­vid­ing the same con­tin­u­ous coverage(s) as required for the under­ly­ing Com­mer­cial Gen­er­al, Busi­ness Auto­mo­bile and Employ­ers’ Lia­bil­i­ty Coverage(s) with no gaps in con­ti­nu­ity of coverage(s) or lim­its with Own­er added by endorse­ment to the pol­i­cy as an addi­tion­al insured in the same man­ner as is required under the pri­ma­ry poli­cies, and shall not be less than:

  • $4,000,000 Each Occurrence/​Accident

Only bids sub­mit­ted on this Bid Sheet will be accepted. 

(Please down­load PDF and fill out, do not fill out the form on this web page)

Return in a sealed enve­lope, plain­ly marked

BUSI­NESS NAME: ___________________

MAIL­ING ADDRESS: _________________

CON­TACT NAME:_______________

PHONE: __________ EMAIL: _______________

The Bid­der here­by agrees to deliv­er ser­vices required to com­plete the scope of work per this

Invi­ta­tion to Bid” for the prices shown below:

Bid Item #

Bid Item Description

Lump Sum Price

#1

Pro­vide and Install Turnkey Gen­er­a­tor Set at Rental Car Fuel Facil­i­ty.

#1

Pro­vide and Install Turnkey Gen­er­a­tor Set at Main­te­nance Fuel Facil­i­ty.

#2

Pro­vide and Install Turnkey Gen­er­a­tor Set at Avi­a­tion Fuel Farm Facil­i­ty.

Total Price to Com­plete Project per

Invi­ta­tion to Bid”

PLEASE INCLUDE THE FOLLOWING:

  1. Detailed price sheet (if applicable)
  2. Excep­tions sheet (if excep­tions taken)
  3. Product/​Generator/​Switch Gear/​Literature
  4. Copy of Warranty

Bid­der cer­ti­fies as follows:

  1. Bid­der is an estab­lished busi­ness with a min­i­mum of five (5) years of expe­ri­ence in pro­vid­ing ser­vices relat­ed to the per­for­mance of ser­vices out­lined in this Invi­ta­tion to Bid”.
  2. Bid­der is licensed in the State of Flori­da to per­form ser­vices out­lined in this Invi­ta­tion to Bid”.
  3. Bid­der has ade­quate per­son­nel and equip­ment to per­form ser­vices as out­lined in this Invi­ta­tion to Bid” with­in stat­ed timelines.

I agree to pro­vide the above items at the prices indi­cat­ed, meet­ing all spec­i­fi­ca­tions unless excep­tions are noted.

By: _________________________

(Print­ed Name)

Sig­na­ture: _____________________

Title: _____________________

Date: _____________________

EMER­GENCY POW­ER UPGRADEAIR­PORT FUEL­ING FACILITIES

Pro­vide and Install emer­gency gen­er­a­tor sys­tem at three (3) locations

PROD­UCT SPECIFICATIONS

The North­west Flori­da Beach­es Inter­na­tion­al Air­port is locat­ed in an iden­ti­fied Coastal Cli­mate Area. As such, all equip­ment and mate­ri­als pro­vid­ed under this Invi­ta­tion to Bid” shall be designed/​manufactured/​constructed to with­stand salt air environment.

Bid Item #1 — Main­te­nance and Car Rental Sites

  • Engine Dri­ven Gen­er­a­tor Set, Tay­lor Pow­er Sys­tems Mod­el TD28 (Rat­ed: 28Kw, EPA Sta­tion­ary Stand­by, 120208 Volt, 3 Phase, 60Hz); or approved equivalent.
  • Con­troller and Con­trol Pan­el, Tay­lor Pow­er Sys­tems Mod­el Deep Sea 3110; or approved equivalent.
  • Remote Mount Break Glass E‑Stop Switch; or approved equivalent.
  • Inte­grat­ed, Heavy-Duty Vibra­tion Iso­la­tors between Engine/​Alternator and base.
  • Oil Drain Kit (piped to exte­ri­or of unit with valve for ease of maintenance.
  • Coolant Drain Kit
  • Bat­tery Rack and Cables
  • Bat­tery Charger
  • 12V Lead Acid Battery(s)
  • Weath­er Proof Enclo­sure to include:
    • Non-pond­ing, drain­ing roof
    • Lock­able doors
    • Stain­less Steel hinges/​hardware
  • UL 142-Rat­ed, Sub­base Fuel Tank w/​integrated spill pre­ven­tion to include:
    • Min­i­mum 80 gal­lon capacity
    • Emer­gency & Nor­mal Vents
    • Low Fuel Lev­el indicator
    • Mechan­i­cal Fuel Lev­el Gauge
    • Man­u­al Fill w/​locking cap
    • Min­i­mum 24 hour run capac­i­ty at 100 per­cent Emer­gency Load
  • Auto­mat­ic Trans­fer Switch, 100 Amp, 3 Pole, NEMA 4X Enclo­sure, PRO­GRAMMED, BREAK­ER (Mold­ed Case/​Fixed), SE Rat­ed (ATC300+Controller/Wall Mount).

Bid Item #2 – Avi­a­tion Fuel Farm

  • Engine Dri­ven Gen­er­a­tor Set, Tay­lor Pow­er Sys­tems Mod­el TD80 (Rat­ed: 80Kw, EPA Sta­tion­ary Stand­by, 120208 Volt, 3 Phase, 60Hz); or approved equivalent.
  • Con­troller and Con­trol Pan­el, Tay­lor Pow­er Sys­tems DGC2020 w/​engine pro­tec­tion. CON­TROL PAN­EL MUST HAVE MAN­U­AL OVER­RIDE CAPA­BIL­TIES TO OPER­ATE GEN­ER­A­TOR SET SHOULD ELEC­TRON­ICS FAIL.; or approved equivalent.
  • Remote Mount Break Glass E‑Stop Switch; or approved equivalent.
  • Oil Drain Kit (piped to exte­ri­or of unit with valve for ease of maintenance.
  • Coolant Drain Kit
  • Bat­tery Rack and Cables
  • Bat­tery Charger
  • 12V Lead Acid Battery(s)
  • Weath­er Proof Enclo­sure to include:
    • Non-pond­ing, drain­ing roof
    • Lock­able doors
    • Stain­less Steel hinges/​hardware
  • UL 142-Rat­ed, Sub­base Fuel Tank w/​integrated spill pre­ven­tion to include:
    • Min­i­mum 180 gal­lon capacity
    • Emer­gency & Nor­mal Vents
    • Low Fuel Lev­el indicator
    • Mechan­i­cal Fuel Lev­el Gauge
    • Man­u­al Fill w/​locking cap
    • Min­i­mum 24 hour run capac­i­ty at 100 per­cent Emer­gency Load
  • Auto­mat­ic Trans­fer Switch, 400 Amp, 3 Pole, NEMA 4X Enclo­sure, PRO­GRAMMED, BREAK­ER (Mold­ed Case/​Fixed), SE Rat­ed (ATC300+Controller/Wall Mount).

GEN­ER­AL

  • Con­trac­tor will pro­vide all labor, super­vi­sion, mate­ri­als, tools, safe­ty equip­ment and prod­uct to per­form job.
  • Con­trac­tor will com­ply with all safe­ty and work­ing per­mit instruc­tions from the Airport.
  • All parts, mate­ri­als, and equip­ment are to be designed and man­u­fac­tured to pro­vide opti­mal per­for­mance in all out­door cli­mate conditions.
  • Suc­cess­ful bid­der to sup­ply tech­ni­cal and per­for­mance doc­u­men­ta­tion for each type gen­er­a­tor set to be used on the project pri­or to start of work.
  • All equip­ment pro­vid­ed will be of the latest/​newest version/​model.
  • All equip­ment pro­vid­ed shall be designed and man­u­fac­tured to be uti­lized togeth­er, as an Emer­gency Pow­er Gen­er­a­tion system.
  • Con­trac­tor will clean and remove all job relat­ed debris from job site pri­or to final inspec­tion and accep­tance by Airport.

Accep­tance Testing/​Criteria to include:

  • One Hour Load Bank Test
  • Start­up and oper­a­tion test­ing on each Gen­er­a­tor Set pro­vid­ed under this Invi­ta­tion to Bid”.
  • One (1) Elec­tron­ic and One (1) print­ed copy of O&M Manual.
  • One (1) Elec­tron­ic and One (1) print­ed copy of Parts Manual.
  • Ini­tial Oper­a­tor Train­ing to be per­formed dur­ing accep­tance testing.


WAR­RAN­TY:

Stan­dard man­u­fac­tur­er war­ran­ty will be as pro­vid­ed by Gen­er­a­tor Set man­u­fac­tur­er but in no case will be less than 24 months from final accep­tance date of project.

Labor war­ran­ty will 12 months from final accep­tance date of project.

Map of Bid Items for Northwest Florida Beaches International Airport